Payroll Specialist

Bell & Associates, Inc.; Kansas City (KS); On-site; USD 48,000 - 72,000; Full time

Job summary

Bell & Associates, Inc. is seeking a payroll specialist to join our team with strong growth potential. The role involves detailed analysis and processing of field payroll information for union and non-union employees on construction sites nationwide.

A weekly payroll schedule creates pressure to meet Wednesday deadlines. This position requires proficiency in data entry, E-Verify, I-9 compliance, and multi-state payroll processing, with attention to detail and timely communication across the

Qualifications

• Must demonstrate proficiency in basic mathematical calculations.
• Excellent attention to detail is critical.
• Good reading and comprehension skills are required.
• Able to communicate effectively, verbally and in writing, with all levels of the organization.
• Proficient with MS Excel, Word, Outlook; able to learn other programs quickly.

Responsibilities

• Process field payroll information for union and non-union employees.
• Add new hires utilizing E-Verify; ensure I-9 compliance.
• Enter child supports, garnishments, banking, and other data.
• Assist with Certified Payrolls, Davis-Bacon, and State reporting requirements.
• Maintain field checkbooks and respond to employee inquiries.
• Handle high-volume, multi-state payroll processing.

Skills

Attention to detail

Communication (written)

Reading comprehension

Time management

Mathematical calculations

Tools

MS Excel

MS Word

MS Outlook

Job description

We are seeking a payroll specialist to join our team with excellent growth potential. This position involves the detailed analysis and processing of field payroll information, transmitted in both electronic and hard-copy format, for union and non-union employees on various construction job sites around the country. Due to a weekly payroll schedule, the position has a certain amount of pressure associated with it to meet the hard Wednesday afternoon deadlines.

Responsibilities:

• Adding new hires, using the federal E-Verify system, I-9 compliance.
• Entering child supports, garnishments, banking, and other information.
• Assisting with Certified Payrolls, Davis-Bacon and State reporting requirements, plus Owner-Controlled Insurance Policy reporting and EOE reporting.
• Maintaining field checkbooks and answering questions from field employees.
• Ability to handle an ongoing amount of filing. Other job duties assigned as needed.
• Attendance is critical. Being prompt is important to provide continuous and on-going service to customers and employees. Attendance is important to maintain continuity of service. Work outside of normal duty hours may be required with as little as one hour advance notice.
• Multi-state payroll processing

Job Requirements:

• Proficiency in basic mathematical calculations
• Excellent attention to detail is critical
• Good reading and comprehension skills
• Must be able to communicate effectively, both verbally and in writing, and be able to interface with individuals at all levels of the organization
• Proficiency on 10-key calculator
• Proficiency in MS Excel, MS Word, MS Outlook, general proficiency with emailing/scanning/faxing information, as well as the ability/tolerance for learning other computer application programs quickly
• Ability to operate a personal computer, a telephone, copier, and other general office equipment and proficiency evaluating third and fourth generation data and/or large amount of data
• Ability to employ logic and common sense when analyzing information
• Ability to both work and communicate well with numerous corporate and regional office contacts
• Good organizational and time management skills