Payroll Specialist

Superior Paving Corp.; Gainesville (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

A family-owned paving company in Virginia is seeking a Payroll Specialist to manage complex payroll operations. This role ensures accurate and timely compensation, requiring expertise in state and federal payroll taxes and garnishments. Candidates should possess a Bachelor's degree and a minimum of 5 years' payroll processing experience, with proficiency in UKG Ready being ideal. The position requires on-site attendance five days a week, ensuring compliance with regulations while contributing to a team driven by values of excellence and integrity.

Qualifications

• Minimum of 5 years of payroll processing experience, focusing on multi-state payroll.
• Strong understanding of garnishment calculations and payroll tax processing.
• Certification as a Certified Payroll Professional (CPP) is a plus.

Responsibilities

• Process weekly payroll for multi-state employees, ensuring accuracy and timeliness.
• Calculate and process garnishments, levies, and other wage deductions.
• Assist with quarterly and annual tax filings, including W-2 and 1099 forms.

Skills

Attention to detail

Payroll processing

Analytical skills

Communication skills

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

UKG Ready

Job description

The Payroll Specialist is responsible for managing and executing complex payroll operations to ensure accurate and timely compensation for employees. This position requires attention to detail and payroll expertise that will help fuel our hardworking, field-based crew.

The position requires proficiency in processing weekly payroll using UKG Ready and having a strong understanding of garnishment calculations, as well as state and federal payroll tax processing. This role is crucial in ensuring that our employees are paid accurately and on time while maintaining compliance with all relevant regulations. The Payroll Specialist must be available to work on-site, five days a week, as this is a position that requires daily in-office attendance.

Key Responsibilities

• Process weekly payroll for multi-state employees, ensuring accuracy and timeliness.
• Reconcile payroll discrepancies as needed.
• Maintain accurate payroll records to ensure compliance with government regulations.
• Calculate and process garnishments, levies, child support, and other wage deductions.
• Prepare and process state and federal payroll tax filings.
• Stay up-to-date with changes in tax regulations to ensure compliance.
• Assist with quarterly and annual tax filings, including W-2 and 1099 forms.
• Generate and analyze payroll reports for management review.
• Conduct regular audits of payroll data to ensure accuracy.
• Assist with year-end payroll activities, including reconciliations and audits.
• Collaborate with Finance to identify opportunities for improving payroll processes.
• Participate in system upgrades, testing, and implementation of new features in UKG Ready.
• Address and resolve payroll-related inquiries from employees, providing clear explanations and support as needed.
• Educate employees on payroll processes and policies, including the impact of changes in deductions, taxes, and other payroll-related items.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field preferred.
• Minimum of 5 years of payroll processing experience, with a focus on multi-state payroll.
• Proficiency in using UKG Ready (formally Kronos Workforce Ready) is a highly preferred.
• Certification as a Certified Payroll Professional (CPP) is a plus.
• Excellent attention to detail and strong analytical skills.
• Ability to handle confidential information with discretion and integrity.
• Strong verbal and written communication skills.

Core Responsibilities

• Attendance/Punctuality - is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
• Safety and Security - observes safety and security procedures; reports potentially unsafe conditions; uses equipment and materials properly.
• Teamwork - contributes to building a positive team spirit; puts success of team above own interests.
• Quality - demonstrates accuracy and thoroughness; monitors own work to ensure quality.
• Productivity/Quantity - meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly.
• Dependability - follows instructions, responds to management directions; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
• Communication - listens and gets clarification; responds well to questions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential functions may require maintaining physical condition necessary for standing, walking, bending, stooping, seeing and hearing within normal ranges.Job requires ability to sit for long periods of time with minimal breaks.

Must be able to lift and/or move up to 20 pounds unassisted.

Work Environment/Tools and Equipment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee’s work is located primarily indoors. Tools and equipment regularly used; computer, fax machine, office supplies, copiers, telephone/switchboard, calculator, etc.

Summary

As a third-generation, family-owned company, Superior Paving Corp. has supported Northern Virginia’s transportation infrastructure for 50 years. We’ve recently expanded into Central Virginia, allowing us to serve even more communities across the state. From major highways to local projects, thousands of travelers rely on the work we do every day—and we take pride in doing it safely, reliably, and with the highest quality.

Our work is guided by our E.P.I.C. values:Excellence in every mile we pave, Partnership with our teams and communities, Integrity in how we operate, and Commitment to safety, quality, and improvement. These values guide every decision we make.

But what truly sets us apart is our people. Our mission is simple: develop remarkable employees. We know our success comes from the individuals who represent us, and we are dedicated to helping our team members grow, lead, and build long-term, meaningful careers.

When you join Superior Paving, you become part of a team rooted in family values, driven by purpose, and committed to building roads—and futures—that stand the test of time.

SUPERIOR PAVING CORP. IS PROUD TO BE AN EEO & AA EMPLOYER