Payroll Administrator

Middlesex Corp.; Littleton (MA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision plans

Top-tier 401k with matching

Tuition reimbursement

Paid time off

Life insurance

Employee assistance program

Job summary

The Middlesex Corporation is seeking a Payroll Administrator to manage weekly multistate payroll, maintain records, and ensure payroll compliance. This role handles garnishments, IRS levies, and related reporting in a busy construction-influenced environment.

Qualified candidates will have 2–5 years of payroll or accounting experience, strong Excel skills including Power Query and PivotTables, and the ability to work in our Littleton, MA office Monday through Friday.

Qualifications

• 2–5 years of experience in payroll, accounting, or related office environment.
• Advanced computer skills with Excel, including Power Query, formulas, PivotTables and report development.
• Must work in the Littleton, MA office Monday–Friday; no remote or hybrid work.

Responsibilities

• Comply with safety policies and promote the company value of Safety.
• Review timesheets, attendance, hours worked, and wage calculations for discrepancies.
• Calculate wages and deductions and enter payroll data into the system.
• Process weekly multistate payroll, including check printing, reconciliation and distribution.
• Process weekly per diem payments and maintain prevailing wage information.
• Prepare and distribute weekly certified payroll, monthly EEO reports and labor reports.
• Process new employee paperwork and update payroll records.
• Handle employment verifications, garnishments and IRS levies.

Skills

Payroll processing

Excel Power Query

PivotTables

Data analysis

Tools

Viewpoint

Job description

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The Middlesex Corporation is a nationally recognized and award-winning leader in the heavy civil construction industry. Since 1972, the family business founded by Robert W. Pereira has developed an extensive client and project list through its consistent efforts to safely build America’s infrastructure. The Middlesex Corporation specializes in building and reconstructing highways, bridges, marine, rail, and transit facilities through its collaborative team approach and focus on core values. In addition, Middlesex Asphalt in Central Florida is one of the largest and most productive asphalt plants in the United States with Middlesex Paving earning an equally solid regional presence and reputation.

Position Summary

The Payroll Administrator processes accurate and timely weekly multistate payroll, maintains payroll records, reviews and resolves discrepancies, and prepares required reports. This role supports payroll compliance through prevailing wage maintenance, certified payroll reporting, and the administration of garnishments, IRS levies, and related payroll requirements.

Responsibilities

• Comply with and actively promote all safety policies and procedures, including reporting accidents, incidents, and near misses, in support of the company’s Number One Core Value—Safety, first in everything we do.
• Review timesheets, attendance, hours worked, wage calculations, pay adjustments, and other payroll data to identify and resolve discrepancies and maintain accurate records.
• Calculate wages and deductions and enter payroll data into financial reporting software.
• Process weekly multistate payroll, including check printing, reconciliation, and distribution.
• Process weekly per diem payments.
• Maintain and update prevailing wage information in the payroll system.
• Prepare and distribute weekly certified payroll reports, monthly Equal Employment Opportunity (EEO) reports, and various weekly labor reports.
• Process new employee paperwork and enter relevant information into the payroll system.
• Maintain and update payroll records, including exemptions, transfers, and resignations.
• Handle employment verifications, garnishments, IRS levies, and other payroll-related compliance matters.

Required Qualifications

• 2–5 years of experience in payroll, accounting, administrative support, or a related office environment.
• Advanced computer skills and strong proficiency in Microsoft Office applications, particularly Excel, including Power Query, formulas, PivotTables, and report development.
• Please note: This position requires working in the office Monday through Friday in Littleton, MA. Remote or hybrid work options are not available.

Preferred Qualifications

• Experience with Viewpoint software.
• Knowledge of the construction industry, including prevailing wage reporting and regulations.
• Conversational Spanish skills.

Necessary Attributes

• Ability to adapt to different personalities and management styles.
• Strong interpersonal skills and ability to work effectively within a team.
• Ability to manage payroll operations efficiently and accurately.
• Self-starter with excellent verbal and written communication skills.
• Strong analytical skills and attention to detail.
• Dedicated and hardworking with a commitment to success.
• Highly organized with the ability to manage multiple tasks effectively.
• Strong leadership qualities and ability to maintain confidentiality.
• High level of professionalism and integrity in handling payroll responsibilities.

We offer our full-time and eligible part-time team members a comprehensive benefits package that’s among the best in our industry. Benefits include medical, dental and vision plans covering eligible team members and dependents, employee assistance programs, life insurance, disability, top-tier 401k with matching, tuition reimbursement, industry leading referral program, and generous paid time off.

Middlesexprovides equal employment opportunities to all team members and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.