Payroll Specialist

The Hagerman Group; Fishers (IN); On-site; USD 52,000 - 72,000; Full time

Job summary

Hagerman Group in Indiana is seeking a detail-oriented Payroll Specialist to ensure employees are paid accurately and on time across multiple states. You will manage the complete payroll cycle and support payroll compliance for both union and non-union staff.

As part of a construction operations team, you will review timekeeping, earnings, taxes, and deductions, create direct deposits, and post payroll to ledgers. Strong Excel and confidentiality are essential, with Arcoro/CMiC experience a plus.

Qualifications

• High school diploma or equivalent.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities and meet critical deadlines.
• Proficiency in Microsoft 365, particularly Excel.
• Ability to handle confidential information with professionalism and discretion.

Responsibilities

• Process weekly and off-cycle payroll from start to finish.
• Review and validate employee time, earnings, taxes, benefits, deductions, garnishments, and payroll changes.
• Calculate and audit gross-to-net payroll and reconcile payroll registers before final processing.
• Create and validate direct deposit files, payroll checks, pay statements, and payroll funding documentation.
• Complete payroll posting activities and review payroll-related general ledger transactions for accuracy.
• Process union payroll requirements, including wage rates, classifications, fringe benefits, dues, and other collectively bargained deductions.
• Research and resolve payroll discrepancies, adjustments, and employee inquiries.
• Support employee onboarding and maintain employee records within Arcoro and related HR systems.
• Assist with payroll reporting, audits, and analytics.
• Maintain confidential payroll and employee information with the highest level of integrity.

Skills

Attention to detail

Organizational skills

Communication skills

Problem-solving

Excel

Discretion

Education

High school diploma or equivalent

Tools

Arcoro

CMiC

Job description

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Join a Team That Builds More Than Projects

At Hagerman, we've spent more than a century building lasting relationships, exceptional projects, and strong communities. We believe our people are our greatest asset, and we're looking for a detail-oriented Payroll Specialist to join our team and help ensure our employees are paid accurately and on time.

If you thrive in a fast-paced environment, enjoy working with numbers, and take pride in delivering exceptional service, this could be the opportunity for you.

What You'll Do

As a Payroll Specialist, you'll play a critical role in processing weekly payroll for union and non-union employees across multiple companies and states within our construction operations. You'll be responsible for the complete payroll cycle, ensuring accuracy, compliance, and exceptional employee support.

Key responsibilities include:

• Process weekly and off-cycle payroll from start to finish.
• Review and validate employee time, earnings, taxes, benefits, deductions, garnishments, and payroll changes.
• Calculate and audit gross-to-net payroll and reconcile payroll registers before final processing.
• Create and validate direct deposit files, payroll checks, pay statements, and payroll funding documentation.
• Complete payroll posting activities and review payroll-related general ledger transactions for accuracy.
• Process union payroll requirements, including wage rates, classifications, fringe benefits, dues, and other collectively bargained deductions.
• Research and resolve payroll discrepancies, adjustments, and employee inquiries.
• Support employee onboarding and maintain employee records within Arcoro and related HR systems.
• Assist with payroll reporting, audits, and analytics.
• Maintain confidential payroll and employee information with the highest level of integrity.

What Success Looks Like

In this role, you'll:

• Consistently deliver accurate and timely payroll processing.
• Manage recurring payroll deadlines with confidence and precision.
• Identify and resolve discrepancies before payroll is finalized.
• Build strong partnerships with employees, project teams, managers, Human Resources, Accounting, and external partners.
• Contribute to continuous improvement of payroll processes and controls.

What We're Looking For

Required Qualifications

• High school diploma or equivalent.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities and meet critical deadlines.
• Proficiency in Microsoft 365, particularly Excel.
• Ability to handle confidential information with professionalism and discretion.

Preferred Qualifications

• Experience processing payroll from beginning to end.
• Payroll experience preferred over general accounting experience.
• Union payroll and/or construction industry payroll experience strongly preferred.
• Knowledge of payroll calculations, tax withholdings, garnishments, child support orders, benefit deductions, reconciliations, and payroll controls.
• Experience with payroll, HRIS, timekeeping, or ERP systems.
• CMiC and Arcoro experience are a plus.
• Fundamental Payroll Certification (FPC) preferred.

Why Hagerman?

At Hagerman, you'll join a company that values teamwork, integrity, continuous improvement, and employee development. We offer competitive compensation, comprehensive benefits, and the opportunity to be part of a collaborative team that supports the people behind our projects.

If you're looking for a role where your expertise, attention to detail, and commitment to service can make a meaningful impact, we'd love to hear from you.

This position could be assigned to work on a school project in Indiana. Per Indiana law, certain convictions, offenses, or child welfare interactions may disqualify an individual from working in or around a school setting.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Applicants must be currently authorized to work in the United States on a full-time basis. We are unable to sponsor or take over sponsorship of employment visas at this time.