Payroll Coordinator

Cannistraro LLC; Waltham (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

Cannistraro LLC is seeking a detail-oriented Payroll Coordinator to support our payroll team and ensure timely, accurate pay for over 650 employees weekly. You will assist with in-house payroll, multi-state processing, and certified payroll, collaborating with the Payroll Manager on compliance and reporting.

Ideal candidates bring 2–4 years of payroll experience, strong Excel skills, and familiarity with payroll software, including CMiC.

Qualifications

• 2–4 years of multi-state, in-house payroll experience.
• Knowledge of gross-to-net payroll calculations and payroll taxes.
• Strong Excel and payroll software skills.
• Excellent organizational and communication skills.
• Attention to detail and confidentiality.
• Ability to meet weekly payroll deadlines.

Responsibilities

• Process weekly payroll for 650+ employees (union and non-union).
• Prepare and submit certified payroll reports and maintain docs.
• Maintain payroll files and union employee setup.
• Enter approved payroll changes and maintain records.
• Report hires to state agencies; respond to inquiries.
• Handle garnishments and tax levies in payroll system.
• Serve as primary contact for payroll questions; escalate as needed.
• Assist with year-end audits and reconciliations.
• Cross-train on union remittances and tax filings.
• Provide backup support across Payroll.

Skills

Multi-state payroll

In-house payroll

Excel

Payroll software

Tools

CMiC

Job description

We're looking for a detail-oriented and dependable Payroll Coordinator to join our Payroll team and help ensure our employees are paid accurately and on time each week.

In this role, you'll support weekly payroll processing for a high-volume, multi-state workforce of more than 650 union and non-union employees. You'll work closely with the Payroll Manager on payroll processing, certified payroll, union employee maintenance, and compliance-related activities.

This is a great opportunity for someone with payroll experience who enjoys working in a fast-paced environment and wants to continue building their knowledge. As you grow in the role, you'll have the opportunity to cross-train on areas such as union remittances, payroll tax filings, market recovery, and other higher-level payroll responsibilities.

What You'll Do

• Process weekly payroll for more than 650 union and non-union employees, including time, earnings, deductions, payroll taxes, and net pay.
• Prepare and submit weekly certified payroll reports and maintain supporting documentation.
• Maintain electronic payroll files and payroll setup for union employees, including new employee setup and rate updates.
• Enter approved payroll changes and maintain accurate and up-to-date payroll records.
• Report new hires to applicable state agencies and respond to unemployment inquiries.
• Handle garnishment and tax levy inquiries and complete related payroll system setup.
• Serve as a primary contact for routine employee and manager payroll questions, escalating more complex issues to the Payroll Manager.
• Assist with year-end payroll audits, reconciliations, and other payroll reviews.
• Cross-train with the Payroll Manager on union remittances, market recovery, state payroll tax filings, Forms 940 and 941, and other payroll compliance responsibilities.
• Provide backup support across the Payroll function and take on additional responsibilities as your knowledge and experience develop.
• Perform other payroll and administrative duties as needed.

What You'll Bring

• 2-4 years of experience with multi-state, in-house payroll or equivalent relevant experience.
• Working knowledge of gross-to-net payroll calculations, payroll deductions, and payroll taxes.
• Strong computer skills, including Microsoft Office, particularly Excel, and experience with payroll or accounting software.
• Excellent organizational, communication, and interpersonal skills.
• Strong attention to detail and a commitment to accuracy and confidentiality.
• Effective analytical and problem-solving skills.
• Ability to work independently, meet weekly payroll deadlines, and manage competing priorities.
• Willingness to learn and take on additional payroll compliance responsibilities as the role develops.

Nice to Have

• Certified payroll experience.
• Construction or union payroll experience.
• Experience with CMiC.
• Fundamental Payroll Certification (FPC).

Why This Role?

This position provides the opportunity to build a strong foundation across all areas of payroll while working alongside an experienced Payroll Manager. You'll gain exposure to union payroll, certified payroll, multi-state payroll compliance, tax filings, and other specialized areas of payroll, giving you room to expand your skills and responsibilities over time. If you're someone who takes pride in getting the details right, enjoys solving problems, and wants to grow your payroll career, we'd like to hear from you.