Payroll Specialist

Hill Mechanical Corporation; Franklin Park (IL); On-site; USD 70,000 - 90,000; Full time

Job summary

Hill Mechanical Corporation is seeking a Payroll Specialist to assist the Payroll Manager in processing payroll across multiple states and union agreements. The role supports ~1,300 employees across five entities, ensuring accuracy, compliance, and timely payroll processing.

The ideal candidate has 5+ years of payroll experience, including union environments, and is proficient with COINS ERP and the MS Office suite.

Qualifications

• 5 years minimum experience in payroll, preferably in union environments.
• Experience with multi-state payroll and union payroll processing.
• Strong knowledge of federal, state, and local payroll regulations, including CBAs.

Responsibilities

• Review payroll data for accuracy across multi-state and union issues.
• Collaborate with Payroll Manager to ensure accurate, on-time processing.
• Assist in weekly/bimonthly payroll for ~1,300 employees across five entities.
• Ensure compliance with CBAs, and payroll laws and company policies.
• Answer payroll questions from employees promptly.
• Set up new employees and process terminations and layoff checks.
• Prepare and file payroll-related reports, including taxes and garnishments.
• Assist in worker's compensation/general liability reporting and audits.

Skills

Payroll processing

Multi-state payroll

Union payroll

Microsoft Office

Attention to detail

Communication skills

Customer service mindset

Education

High school diploma or GED

Associates degree preferred

Tools

COINS ERP

Job description

Summary:

The Payroll Specialist within the Hill Mechanical Corporation ("HMC") division of Hill Group ("Hill") will be responsible for assisting our Payroll Manager in processing payroll across a multi-state, multi-union company. The Payroll Specialist will become familiar with all collective bargaining agreements (CBAs), and have an understanding of federal, state, local and union payroll laws and regulations.

Key Responsibilities:

• Review payroll data for accuracy, focusing on multi-state and union-specific issues.
• Collaborate with the Payroll Manager to ensure payroll is processed accurately and on time.
• Assist payroll manager with processing of weekly/bimonthly payroll for approximately 1,300 employees across five legal entities.
• Ensure compliance with multi-state and local payroll laws, union agreements, and company policies.
• Assist in answering payroll questions from employees in a timely and accurate manner.
• Setup new employees in the system & process terminations and layoff checks.
• Assist in the preparation and filing of payroll-related reports, including taxes, deductions, union reporting, and garnishments.
• Prepare and submit monthly worker's compensation/general liability report to insurance carrier and prepare annual worker's compensation/general liability audit reconciliation.
• Address payroll discrepancies and resolve employee payroll inquiries promptly.
• Stay updated on federal, state, and local payroll regulations and ensure all processes are in compliance.
• Assist in the preparation and uploading of certified payroll reports.
• Review new job setup with respect to payroll compliance.

• All other duties as assigned.

Experience and Qualifications:

• High school diploma or general education degree (GED) required, Associates degree preferred
• 5 years minimum experience, union environment preferred.
• Proficiency in all Microsoft Office Suite (Word, Excel, Outlook, Project, and PowerPoint).
• Proven experience as a Payroll Specialist or in a similar payroll processing role, preferably in the construction or union specific industries.
• Experience with multi-state payroll and union payroll processing.

• Familiarity with payroll software; experience with COINS ERP system is a plus.
• Strong knowledge of federal, state, and local payroll regulations, including multi-state payroll tax laws and compliance with CBAs.
• Excellent organizational skills with the ability to handle multiple payroll entities and deadlines.
• Attention to detail and problem-solving abilities.
• Strong communication and collaboration skills, with a customer service mindset.