Payroll Manager

Creative Financial Staffing, LLC; Moraine (OH); On-site; USD 75,000 - 98,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking an experienced Payroll Manager to oversee payroll operations for field and office employees in a growing construction environment. The role owns the full payroll process, ensuring accurate payments while complying with federal, state, local, and union requirements.

The incumbent will improve payroll processes, systems, and technology, partnering with Finance, HR, IT, and Operations to enhance efficiency and controls during growth.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field.
• 5–10 years of progressive experience in accounting, finance, and/or payroll.
• 3–5 years of experience in the construction industry preferred.
• Union payroll and collective bargaining agreements experience strongly preferred.
• Strong understanding of federal, state, and local payroll regulations.

Responsibilities

• Oversee complete payroll process for field and office employees.
• Ensure payroll accuracy and timely processing per deadlines.
• Manage union payroll payments and compliance with agreements.
• Maintain payroll records and confidentiality of employee data.
• Assist with payroll system configurations and technology initiatives.
• Prepare payroll reports and support audits and controls.

Skills

Attention to detail

Analytical skills

Time management

Communication skills

Discretion with confidential data

Independence with collaboration

Education

Bachelor's degree in Accounting/Finance/Business

Tools

Microsoft Excel

Microsoft Office

Job description

About the Opportunity

We are seeking an experienced Payroll Manager to oversee payroll operations for both field and office employees within a growing construction environment. This position will have ownership of the full payroll process, ensuring employees are paid accurately and on time while maintaining compliance with applicable federal, state, local, and union requirements.

The Payroll Manager will also play an important role in improving payroll processes, systems, and technology. This position will work closely with Finance, Human Resources, IT, and Operations to enhance efficiency, strengthen controls, and support the organization’s continued growth.

What You’ll Do

Payroll Operations

• Manage the complete payroll process for field and office employees from data collection through final processing.
• Ensure payroll is accurate, complete, and processed according to established deadlines.
• Review employee pay, overtime, deductions, benefits, garnishments, and other payroll-related transactions.
• Research and resolve payroll discrepancies in partnership with HR, Finance, and field management.
• Maintain accurate employee payroll records and ensure sensitive information is handled appropriately.

Union Payroll & Compliance

• Interpret and apply collective bargaining agreements related to wages, overtime, classifications, and fringe benefits.
• Coordinate payments for union dues, pension contributions, health and welfare funds, and other contractual obligations.
• Ensure compliance with federal, state, and local payroll tax requirements.
• Oversee payroll tax filings, W-2s, W-2Cs, and other required government reporting.
• Stay current on changes to payroll legislation, regulations, and applicable union requirements.

Payroll Systems & Technology

• Maintain payroll system setup, including employee records, tax information, earnings and deduction codes, and other system configurations.
• Serve as a key resource for payroll system questions and troubleshooting.
• Partner with IT and HR on system upgrades, integrations, automation, and other technology initiatives.
• Identify opportunities to reduce manual processes, improve data accuracy, and increase payroll efficiency.
• Assist with the development and documentation of payroll procedures and best practices.

Reporting, Audits & Controls

• Perform regular payroll audits and reconciliations to identify and correct errors.
• Maintain appropriate internal controls surrounding payroll processing and employee data.
• Support internal and external audits by providing accurate records and documentation.
• Prepare and provide payroll-related reports and information to Finance and management as needed.

What We’re Looking For

• Bachelor’s degree in Accounting, Finance, Business, or a related field.
• 5–10 years of progressive experience in accounting, finance, and/or payroll.
• 3–5 years of experience working within the construction industry preferred.
• Previous experience with union payroll and collective bargaining agreements strongly preferred.
• Strong understanding of federal, state, and local payroll regulations.
• Experience working with payroll and/or integrated accounting systems.
• Advanced proficiency with Microsoft Excel and Microsoft Office.

Key Attributes for Success

• Exceptional attention to detail and commitment to accuracy.
• Strong analytical and problem-solving abilities.
• Excellent organizational and time-management skills.
• Ability to manage confidential information with discretion.
• Strong written and verbal communication skills.
• Comfortable working independently while collaborating across departments.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• A proactive mindset with an interest in improving processes and leveraging technology.

Reporting Structure

This position reports directly to the Finance Manager and works closely with Finance, Human Resources, Information Technology, and field operations.