Payroll Specialist

Shared Staffing Services LLC; Chicago (IL); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401k contribution

Paid time off

Holiday pay

Meal/recognition programs

Professional development

Job summary

Discovery Land Company is seeking a full-time Payroll Specialist to support multi-state payroll operations and serve as the primary backup to the Payroll Manager. The role requires strong Workday Payroll and OSV experience, and collaboration with HR, Finance, and IT to ensure regulatory compliance.

You will manage payroll data, coordinate tax filings, and participate in audits and year-end activities while handling confidential information with discretion.

Qualifications

• Minimum of 5 years of payroll experience in a multi-state environment.
• Hands-on experience processing payroll in Workday Payroll.
• Experience working with OneSource Virtual (OSV) payroll services.
• Strong knowledge of federal, state, and local payroll tax regulations.
• Experience with payroll tax account registrations and new company/entity setup.
• Experience processing payroll for multiple entities and jurisdictions.
• Advanced proficiency in Microsoft Excel, including payroll reporting and data analysis.
• Strong analytical, organizational, and problem-solving skills.
• Exceptional attention to detail and ability to handle confidential information.
• Experience in a multi-entity, high-growth organization.
• Ability to work flexible hours including evenings, weekends, and holidays.
• Ability to read, write, speak, and understand English.

Responsibilities

• Support bi-weekly, semi-monthly, and off-cycle payroll processing activities.
• Audit earnings, deductions, taxes, garnishments, and benefit deductions.
• Prepare and reconcile payroll reports and payroll-related GL accounts.
• Resolve payroll discrepancies and employee inquiries promptly.
• Maintain Workday payroll data and support testing, upgrades, and improvements.
• Liaise with OSV to resolve payroll and tax issues and coordinate tax filings.

Skills

Payroll processing

Analytical skills

Attention to detail

Communication

Multi-entity experience

Team collaboration

Tools

Workday Payroll

OneSource Virtual (OSV)

Job description

Join the Discovery family, where quality and service are at the heart of everything we do! This role will be located at one of Discovery Land Company's Corporate Office locations in Scottsdale, Arizona. Discovery Land Company is seeking a full-time, year-round Payroll Specialist to join the Finance and Accounting Department.

Job Summary

The Payroll Specialist is responsible for supporting the accurate and timely processing of multi-state payroll operations while serving as the primary backup to the Payroll Manager. This role partners closely with Human Resources, Finance, and employees to ensure compliance with federal, state, and local payroll regulations. The ideal candidate will have strong experience with Workday Payroll, OneSource Virtual (OSV) services, payroll tax compliance, and payroll implementations associated with new company and tax jurisdiction setup. This position requires excellent attention to detail, strong analytical skills, and the ability to thrive in a fast-paced environment.

Duties & Responsibilities

• Payroll Processing & Administration Support Support bi-weekly, semi-monthly, and off-cycle payroll processing activities. Review payroll data for accuracy and completeness before payroll submission. Audit earnings, deductions, taxes, garnishments, and benefit deductions. Prepare and reconcile payroll reports and payroll-related general ledger accounts. Research and resolve payroll discrepancies and employee inquiries in a timely manner. Ensure compliance with company policies, payroll procedures, and regulatory requirements.
• Workday Payroll Administration Maintain payroll-related data within Workday. Review and audit employee data changes affecting payroll, including new hires, terminations, transfers, and compensation adjustments. Support Workday payroll testing, system enhancements, upgrades, and process improvements. Partner with Human Resources, Finance, and IT teams to ensure payroll data accuracy and integrity. Assist with payroll-related system troubleshooting and issue resolution.
• OneSource Virtual (OSV) Administration Serve as a primary liaison with OneSource Virtual (OSV) to resolve payroll processing and tax-related issues. Monitor and manage payroll service tickets, ensuring timely resolution. Coordinate payroll tax filings and year-end payroll activities through OSV. Support payroll audits and compliance reviews involving OSV services.
• Payroll Tax Compliance & New Company Setup Maintain compliance with federal, state, and local payroll tax regulations across multiple jurisdictions. Research, analyze, and resolve payroll tax notices and tax-related issues. Coordinate state unemployment insurance account setup and maintenance. Manage payroll tax registrations for new entities, acquisitions, and business locations. Support new company setup activities within Workday and related payroll systems. Ensure proper tax jurisdiction setup and compliance for new locations and business entities.
• Reporting, Reconciliation & Compliance Generate, analyze, and distribute payroll reports and metrics. Prepare payroll-related account reconciliations and support month-end close activities. Assist with internal and external audits, including payroll, tax, and SOX compliance audits. Ensure compliance with federal, state, and local wage and hour laws. Maintain strict confidentiality of employee payroll and personal information. Support annual payroll activities, including W-2 processing, tax reconciliations, and year-end reporting.
• Payroll Manager Backup Serve as the designated backup for all Payroll Manager responsibilities. Lead payroll processing and approval activities during the Payroll Manager's absence. Assist with payroll projects, acquisitions, entity changes, and process improvement initiatives. Provide payroll guidance and support to Human Resources, Finance, and management teams.

Skills & Qualifications

• Minimum of 5 years of payroll experience in a multi-state environment.
• Hands-on experience processing payroll in Workday Payroll.
• Experience working with OneSource Virtual (OSV) payroll services.
• Strong knowledge of federal, state, and local payroll tax regulations.
• Experience with payroll tax account registrations and new company/entity setup.
• Experience processing payroll for multiple entities and jurisdictions.
• Advanced proficiency in Microsoft Excel, including payroll reporting and data analysis.
• Strong analytical, organizational, and problem-solving skills.
• Exceptional attention to detail and ability to handle confidential information.
• Experience in a multi-entity, high-growth organization.
• Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to members, guests, and team members.
• Must be able to work flexible work hours/schedule including evenings, weekends, and holidays. Long hours may be required due to business demands.
• Ability to work in a team environment.
• Ability to stay calm and focused during the busiest of times.
• Ability to read, write, speak, and understand English; additional languages preferred.
• Ability to meet the physical demands of the position including, but not limited to, working indoors and outdoors in all weather conditions, standing, walking, and moving for periods of greater than eight (8) hours, and lifting and carrying items sometimes greater than fifty (50) pounds.
• Flexibility and ability to pivot to new projects and a desire to work in a fast-paced environment.

Benefits

• Competitive Pay
• Medical, Dental, and Vision Benefits (Full-Time Year Round Only)
• 401k Contribution (Full-Time Year Round Only)
• Paid Time Off and Paid Holidays (Full-Time Year Round Only)
• Employee Meals, Referral Incentives, and Recognition Programs
• Holiday Pay
• Professional development and upward mobility opportunities

About Us

Discovery Land Company is a U.S.-based real estate developer and operator of private residential communities with a world-renowned portfolio of domestic and international properties. The mission of Discovery Land Company is to create one-of-a-kind environments that provide individuals and families the freedom, security, and resources to learn, grow, and play in some of the most beautiful places in the world.

Discovery Land Company is a U.S.-based real estate developer and operator of private residential club communities and resorts with a world-renowned portfolio of domestic and international properties. The mission of Discovery Land Company is to create one-of-a-kind environments that provide individuals and families the freedom, security, and resources to learn, grow, and play in some of the most beautiful places in the world.

For more information about our company, please visit: http://www.discoverylandco.com.

For more information about our company, please visit: http://www.discoverylandco.com.

Discovery Land Company and all US-based affiliate companies participate in e-Verify. Please see these notices for more information: Right to Work Notice and E-Verify Participation.