Payroll Specialist

Land Title Guarantee Company; Englewood (CO); On-site; USD 58,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Teledoc services

Life insurance

401K with company match

Disability insurance

EAP

Paid vacation/holidays/sick time

Employee discount

Job summary

Land Title Guarantee Company in Colorado is hiring a Payroll Specialist to ensure accurate, compliant, and timely payroll processing across the organization. This in-office role runs Monday–Friday, 8:00am–5:00pm and starts around September 2026.

You will manage multi-state payrolls, tax withholding, and year-end activities, acting as the primary liaison with the payroll system provider. The ideal candidate has 3+ years of high-volume payroll experience, strong Excel and HRIS skills, and

Qualifications

• High school diploma or equivalent work experience.
• 3+ years of high-volume, multi-state payroll experience.
• Experience with payroll software such as ADP Workforce Now, Paychex Plex, QuickBooks Payroll, UKG Pro, Workday.
• Proficiency with Microsoft Excel (formulas, pivot tables, data analysis).
• Experience with HRIS and timekeeping systems.
• Knowledge of direct deposit, wage garnishments, tax withholding, and benefits deductions.
• Federal, state, and local payroll tax regulations.
• Wage and hour laws, including overtime rules.
• Payroll reporting requirements.
• Recordkeeping and confidentiality standards.
• Year-end processes such as issuing tax forms.

Responsibilities

• Primary point of contact with the payroll system provider to ensure full functionality.
• Define pay rules and tax jurisdictions with HRIS Analyst.
• Execute semi-monthly, multi-state payrolls for 500+ employees with accuracy.
• Troubleshoot payroll issues and support HR, managers, and employees.
• Coordinate with tax departments and vendors for out-of-state employees.
• Ensure compliance with wage and hour laws and audit payroll data.
• Prepare payroll reports for accounting and audits.
• Maintain organized payroll records and confidentiality.
• Collaborate with HR on onboarding, terminations, and adjustments.

Skills

Excel proficiency

HRIS experience

Timekeeping systems

Payroll tax knowledge

Communication skills

Confidentiality

Education

Associate's or Bachelor's in accounting/finance/business

FPC

CPP

Tools

ADP Workforce Now

Paychex Plex

QuickBooks Payroll

UKG Pro

Workday

Job description

We are seeking an experienced Payroll Specialist to join our team. In this role, you will ensure accurate, compliant, and timely payroll processing for employees across the organization. This role is responsible for payroll data accuracy and consistency, administering payroll taxes and deductions, and serving as a trusted resource for employee payroll inquiries.

This is an in-office position, Monday - Friday, 8:00am - 5:00pm.

Please note : The expected start date for this position is September 2026.

Job Responsibilities

• Primary point of contact with the Payroll System Provider to ensure full functionality of the payroll system.
• Dictate and ensure the functional requirements (mapping data flows, defining pay rules, setting up tax jurisdictions, and establishing deduction schedules) in tandem with the HRIS Analyst to apply those rules to the software.
• Execute semi-monthly, multi-state, and off-cycle payrolls for 500+ employees with a high degree of accuracy.
• Troubleshoot escalated payroll issues and guide HR, managers, and employees.
• Work with tax departments and payroll vendors for out-of-state employees regarding tax accounts, reporting requirements, and other related responsibilities.
• Oversee the preparation, entry, auditing, and approval of payroll data. Ensure compliance with federal, state, and local wage and hour laws.
• Prepare and review complex payroll reports for accounting, benefits, audits, and deferred compensation.
• Maintain organized and accurate payroll records in accordance with internal controls and regulatory requirements.
• Partner with employees at all levels to address payroll inquiries with clarity, patience, and a solutions-first approach.
• Routine communication with the Human Resources department to align payroll info regarding employee onboarding, termination, and adjustments accurately and promptly.
• Review and submit all payroll withholdings, including HSA, 401(k), garnishments, and other deductions.
• Process and audit final pay for terminated employees to ensure statutory compliance.
• Conduct regular audits of payroll systems and employee data to ensure accuracy, compliance, and operational readiness.
• Complete year-end payroll activities, including W-2 preparation, reconciliations, and compliance reporting.
• Identify, recommend, and help implement payroll process improvements and automation opportunities.
• Perform additional payroll duties as assigned.
• Regular and punctual attendance.

Required Qualifications

• High school diploma or equivalent work experience.
• 3 or more years of high-volume, multi-state payroll experience.
• Experience with payroll software, such as:
• ADP Workforce Now
• Paychex Plex
• QuickBooks Payroll
• UKG Pro
• Workday
• Proficiency with Microsoft Excel (formulas, pivot tables, data analysis).
• Experience with HRIS and timekeeping systems.
• Knowledge of direct deposit, wage garnishments, tax withholding, and benefits deductions.
• Federal, state, and local payroll tax regulations.
• Wage and hour laws, including overtime rules.
• Payroll reporting requirements.
• Recordkeeping and confidentiality standards.
• Year-end processes such as issuing tax forms.
• Proficiency with Google Workspace applications (Mail, Calendar, Drive, Docs, Sheets, Slides, Chat, Meet).

Preferred Qualifications

• Associate's or Bachelor’s degree in accounting, finance, or business administration.
• American Payroll Association’s:
• Fundamental Payroll Certification (FPC)
• Certified Payroll Professional (CPP)
• 5 years of high-volume, multi-state payroll experience in an organization of 500+ employees.
• Experience with UKG Pro and WFM.
• Experience with system implementations or configurations.
• Strong proficiency with Microsoft Excel or Google Sheets (formulas, pivot tables, v-lookups, data validation, etc.).
• Ability to manage multiple priorities, meet strict payroll deadlines, and maintain confidentiality.
• Excellent verbal and written communication skills, with the ability to interact effectively at all organizational levels.
• Collaboration skills to work with Human Resources and external payroll service providers to provide solutions.
• Demonstrated ability to communicate payroll information clearly and professionally, with a customer-service approach and commitment to resolving employee concerns.
• Demonstrated ability to problem-solve and lead initiatives.

Compensation

• The expected salary range for this position is $58,000 to $70,000 annually, based on knowledge, skills, abilities and experience.
• In accordance with Colorado state law, this position is non-exempt, and all overtime will be paid at time and a half.
• There is potential for an annual employee profit-sharing bonus based on company performance

Competitive benefits that include

• Medical, dental, and vision insurance
• Teledoc services
• Life insurance
• Traditional and Roth 401K retirement options with company match
• Short-term and long-term disability
• Employee Assistance Program (EAP)
• Paid Vacation, holiday and sick time
• Discount for services benefit

Land Title is an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.