Payroll Specialist

Discovery Land Company; Discovery (AK); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

Medical, Dental, Vision benefits

401k contribution

Paid time off & holidays

Employee meals & recognition programs

Holiday pay

Professional development & mobility

Work-Family culture

Job summary

Discovery Land Company is hiring a Payroll Specialist to support multi-state payroll operations in the Finance & Accounting department. You will backup the Payroll Manager and collaborate with HR, Finance, and IT to ensure accurate data and regulatory compliance.

The ideal candidate has strong experience with Workday Payroll, OSV services, and payroll tax compliance across multiple entities, with attention to detail in a fast-paced environment.

Qualifications

• Minimum 5 years of multi-state payroll experience.
• Hands-on Workday Payroll experience.
• Experience with OneSource Virtual (OSV) payroll services.
• Strong knowledge of federal, state, and local payroll taxes.
• Experience with multi-entity payroll setups.
• Advanced Excel for payroll reporting and data analysis.

Responsibilities

• Process bi-weekly, semi-monthly, and off-cycle payrolls accurately.
• Maintain Workday payroll data and support changes.
• Collaborate with HR, Finance, and IT on payroll issues.
• Coordinate OSV payroll activities and service tickets.
• Ensure payroll tax compliance across jurisdictions and new entities.
• Prepare payroll reports and assist audits and SOX controls.
• Back up Payroll Manager and participate in system improvements.

Skills

Multi-state payroll

Workday Payroll

OSV payroll

Payroll tax compliance

Multi-entity payroll

Advanced Excel

Tools

Workday Payroll

OSV

Job description

Join the Discovery family, where quality and service are at the heart of everything we do!

Discovery Land Company is seeking a full-time, year-round Payroll Specialist to join the Finance and Accounting Department.

Job Summary

The Payroll Specialist is responsible for supporting the accurate and timely processing of multi-state payroll operations while serving as the primary backup to the Payroll Manager. This role partners closely with Human Resources, Finance, and employees to ensure compliance with federal, state, and local payroll regulations.

The ideal candidate will have strong experience with Workday Payroll, OneSource Virtual (OSV) services, payroll tax compliance, and payroll implementations associated with new company and tax jurisdiction setup. This position requires excellent attention to detail, strong analytical skills, and the ability to thrive in a fast-paced environment.

Duties & Responsibilities

• Payroll Processing & Administration

  • Support bi-weekly, semi-monthly, and off-cycle payroll processing activities.
  • Review payroll data for accuracy and completeness before payroll submission.
  • Audit earnings, deductions, taxes, garnishments, and benefit deductions.
  • Prepare and reconcile payroll reports and payroll-related general ledger accounts.
  • Research and resolve payroll discrepancies and employee inquiries in a timely manner.
  • Ensure compliance with company policies, payroll procedures, and regulatory requirements.

• Workday Payroll Administration

  • Maintain payroll-related data within Workday.
  • Review and audit employee data changes affecting payroll, including new hires, terminations, transfers, and compensation adjustments.
  • Support Workday payroll testing, system enhancements, upgrades, and process improvements.
  • Partner with Human Resources, Finance, and IT teams to ensure payroll data accuracy and integrity.
  • Assist with payroll-related system troubleshooting and issue resolution.

• OneSource Virtual (OSV) Administration

  • Serve as a primary liaison with OneSource Virtual (OSV) to resolve payroll processing and tax-related issues.
  • Monitor and manage payroll service tickets, ensuring timely resolution.
  • Coordinate payroll tax filings and year-end payroll activities through OSV.
  • Support payroll audits and compliance reviews involving OSV services.

• Payroll Tax Compliance & New Company Setup

  • Maintain compliance with federal, state, and local payroll tax regulations across multiple jurisdictions.
  • Research, analyze, and resolve payroll tax notices and tax-related issues.
  • Coordinate state unemployment insurance account setup and maintenance.
  • Manage payroll tax registrations for new entities, acquisitions, and business locations.
  • Support new company setup activities within Workday and related payroll systems.
  • Ensure proper tax jurisdiction setup and compliance for new locations and business entities.

• Reporting, Reconciliation & Compliance

  • Generate, analyze, and distribute payroll reports and metrics.
  • Prepare payroll-related account reconciliations and support month-end close activities.
  • Assist with internal and external audits, including payroll, tax, and SOX compliance audits.
  • Ensure compliance with federal, state, and local wage and hour laws.
  • Maintain strict confidentiality of employee payroll and personal information.
  • Support annual payroll activities, including W-2 processing, tax reconciliations, and year-end reporting.

• Payroll Manager Backup

  • Serve as the designated backup for all Payroll Manager responsibilities.
  • Lead payroll processing and approval activities during the Payroll Manager's absence.
  • Assist with payroll projects, acquisitions, entity changes, and process improvement initiatives.
  • Provide payroll guidance and support to Human Resources, Finance, and management teams.

Skills & Qualifications

• Minimum of 5 years of payroll experience in a multi-state environment.
• Hands-on experience processing payroll in Workday Payroll.
• Experience working with OneSource Virtual (OSV) payroll services.
• Strong knowledge of federal, state, and local payroll tax regulations.
• Experience with payroll tax account registrations and new company/entity setup.
• Experience processing payroll for multiple entities and jurisdictions.
• Advanced proficiency in Microsoft Excel, including payroll reporting and data analysis.
• Strong analytical, organizational, and problem-solving skills.
• Exceptional attention to detail and ability to handle confidential information.
• Experience in a multi-entity, high-growth organization.

Additional Requirements

• Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to members, guests, and team members.
• Must be able to work flexible work hours/schedule including evenings, weekends, and holidays. Long hours may be required due to business demands.
• Ability to work in a team environment.
• Ability to stay calm and focused during the busiest of times.
• Ability to read, write, speak, and understand English; additional languages preferred.
• Ability to meet the physical demands of the position including, but not limited to, working indoors and outdoors in all weather conditions, standing, walking, and moving for periods of greater than eight (8) hours, and lifting and carrying items sometimes greater than fifty (50) pounds.
• Flexibility and ability to pivot to new projects and a desire to work in a fast-paced environment.

Benefits

• Competitive Pay
• Medical, Dental, and Vision Benefits (Full-Time Year Round Only)
• 401k Contribution (Full-Time Year Round Only)
• Paid Time Off and Paid Holidays (Full-Time Year Round Only)
• Employee Meals, Referral Incentives, and Recognition Programs
• Holiday Pay
• Professional development and upward mobility opportunities
• Work-Family Culture

About Us

Discovery Land Company is a U.S.-based real estate developer and operator of private residential communities with a world-renowned portfolio of domestic and international properties. The mission of Discovery Land Company is to create one-of-a-kind environments that provide individuals and families the freedom, security, and resources to learn, grow, and play in some of the most beautiful places in the world. For more information about our company, please visit: http://www.discoverylandco.com.