Payroll Specialist

vallenext; Charlotte (NC); On-site; USD 60,000 - 85,000; Full time

Job summary

vallenext is seeking a Payroll Specialist to manage the full payroll cycle, ensuring accuracy and timeliness across U.S. and Canada operations. Reporting to the Payroll Supervisor, responsibilities include processing bi-weekly payroll, maintaining time systems, and preparing year-end tax forms.

Ideal candidates have 3–5 years in payroll/HR Shared Services, expertise with ADP Workforce Now, and strong Excel skills, with a focus on confidentiality and efficiency in a multi-provincial environment.

Qualifications

• Bachelor’s degree preferred in a related field with 3–5 years in payroll/HR shared services.
• Experience: 3+ years with payroll and time software, specifically ADP Workforce Now.
• High level of confidentiality and professionalism; able to handle sensitive pay data.

Responsibilities

• Process bi-weekly payroll, including hours, incentives, and special pay scenarios.
• Maintain and update time systems and prepare year-end tax slips (T4s, T2200s).
• Perform ADP Workforce Now Reporting and reconcile remittances.

Skills

Attention to detail

Customer service

Data entry

Initiative

Education

Bachelor's degree preferred

PCP/CPM certification preferred

Tools

ADP Workforce Now

Microsoft Office

Adobe Acrobat

Excel

Job description

Position Summary:

Reporting to the Payroll Supervisor, the Payroll Specialist is responsible for the accurate and timely execution of the full payroll cycle within Vallen. The payroll specialist is required to ensure that Vallen Canada remains in compliance within all the provinces where we operate. Working knowledge of payroll legislation across various Canadian provinces is considered an asset.

Essential Job Duties and Responsibilities:

• Administers & processes bi-weekly payroll to include, but not limited to: loading & auditing hours, processing and paying monthly incentives and commissions, calculating checks, expenses, allowances or other special pay scenarios.
• Maintains and updates time systems.
• Prepare year-end employee tax slips and/or forms and submitting government filings to meet deadlines (e.g.: T4s & T2200s).
• ADP Workforce Now Reporting.
• Assist with areas of improvement within the payroll process.
• Review associate records with supporting documentation for new hires, current associates and terminated associates.
• Prepares manual checks on an as-needed basis.
• Facilitates off cycle payrolls for special payments such as Bonus.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, leave of absences and pay rate changes.
• Establishes efficient and effective payroll and benefit processing while adhering to standardization.
• Government Annual Returns for example: BC EHT, ON EHT etc.
• Process and reconcile remittances such as source deductions and RRSPs/DPSPs/TFSAs.
• Maintain records of all vacation entitlements and usage, outstanding lieu time and sick days taken within the payroll system.
• Collaborates and works cross functionally with other HR team members and departments.
• Performs other duties as assigned.

Job Qualifications:

Bachelor’s degree preferred in a related field (e.g., Accounting, Business Administration, Human Resources, etc.) coupled with a minimum of 3-5 years of experience in a Payroll/HR Shared Services environment. Relevant experience should include:

• 3+ years of experience with payroll and time software systems, specifically ADP Workforce Now.
• Proficient in Microsoft Office and Adobe Acrobat with advanced Excel skills.
• High degree of professionalism, integrity, and demonstrated ability to uphold confidentiality and work with sensitive job and pay-related data.
• Ability to meet deadlines, multitask and coordinate efficiently with various resources.
• Must have a natural customer service orientation with keen attention to detail and accuracy
• Demonstrated ability to resolve moderately complex issues.
• Comfortable with heady data entry while ensuring a high accuracy rate.
• Uses initiative and self-direction and applies knowledge and sound judgement to effectively resolve issues.
• Experience within a complex payroll environment of 400+ employees.
• Current Canadian Payroll Association certification (PCP or CPM) or equivalent work experience preferred.