Payroll Specialist

Vallen Distribution; Belmont (NC); On-site; USD 65,000 - 90,000; Full time

Job summary

Vallen Distribution is seeking a Payroll Specialist to manage the full payroll cycle across Canadian provinces, ensuring compliance and timely processing. You will administer bi-weekly payroll, audit hours, and handle incentives, commissions, and year-end tax slips in a collaborative HR environment.

Ideal candidates have 3–5 years of payroll/HR Shared Services experience, ADP Workforce Now proficiency, and a CPA-friendly approach to confidential data.

Qualifications

• Bachelor's degree preferred in a related field with 3–5 years in Payroll/HR Shared Services.
• 3+ years of experience with payroll and time systems, specifically ADP Workforce Now.
• Proficient in Microsoft Office and Adobe Acrobat with advanced Excel skills.
• High degree of professionalism, integrity and confidentiality in handling data.
• Ability to meet deadlines, multitask and coordinate with resources.
• Customer service orientation with keen attention to detail.
• Ability to resolve moderately complex issues.
• Data entry with high accuracy and sound judgment.
• Experience in a 400+ employee payroll environment.
• Canadian Payroll Association PCP/CPM certification preferred or equivalent experience.

Responsibilities

• Administers & processes bi-weekly payroll, including hours auditing, and paying incentives/commissions.
• Maintains and updates time systems.
• Prepare year-end tax slips and government filings (e.g., T4s, T2200s).
• ADP Workforce Now Reporting.
• Assist with payroll process improvements.
• Review associate records for new hires, current staff and terminations.
• Prepare manual checks as needed.
• Facilitate off-cycle payrolls for special payments (e.g., Bonus).
• Ensure accurate payroll updates for hires, terminations, leaves and pay rate changes.
• Establish efficient payroll and benefit processing with standardization.
• Handle Government Annual Returns (e.g., BC EHT, ON EHT).
• Process and reconcile remittances (source deductions, RRSPs/DPSPs/TFSAs).
• Maintain vacation entitlements and sick/lieu time records.
• Collaborate with HR and other departments.
• Perform other duties as assigned.

Skills

Payroll experience

ADP Workforce Now

Excel

Professionalism

Education

Bachelor's degree in related field

Canadian Payroll Association PCP/CPM

Tools

ADP Workforce Now

Microsoft Office

Job description

Why Join Our Team?
At Vallen, we embrace what makes us unique. We thrive on the diversity of our associates and the different ways each of us contributes to Vallen's success. We pride ourselves on being an inclusive company that values the growth of our associates. When you join Vallen, you become part of our winning team. Our vast network of connections is here to help you transform your job into a career. Vallen is an industry leader in delivering flexible supply chain solutions while creating value for our customers, our supply partners, and our associates.

Benefits at Vallen

• Medical, Dental, and Vision Insurance
• Medical, Dental, and Vision Insurance for Single, Employee + Spouse or Children, and Family Coverage
• 401(k) with discretionary company match of $0.50 on the $1.00 up to 6% of pay (U.S. positions only)
• Employer-paid Basic Life Insurance for Employee, Spouse, and Dependents
• Employer-paid Short-Term and Long-Term Disability Benefits and Parental Leave (and any leave required under federal, state, and local laws)
• Health Care and Dependent Care Flexible Spending Accounts
• Paid Time Off (Vacation and Sick Days): 80-160 hours of vacation time based on seniority, accrued monthly and prorated from date of hire. 40-56 hours of sick time per year based on seniority and advanced upon hire.
• Paid Time Off (Holidays): 8 scheduled holidays plus 2 floating holidays
• Employee Assistance Program
• Employee Resource Groups for networking and team building
• Tuition Reimbursement Program
• Employee Referral Program
• Safety shoe and safety glasses reimbursement (based on position)
• Employee discounts through BenefitHub
• Advancement opportunities
• Vallen complies with all minimum wage laws

Position Summary:

Reporting to the Payroll Supervisor, the Payroll Specialist is responsible for the accurate and timely execution of the full payroll cycle within Vallen. The payroll specialist is required to ensure that Vallen Canada remains in compliance within all the provinces where we operate. Working knowledge of payroll legislation across various Canadian provinces is considered an asset.

Essential Job Duties and Responsibilities:

• Administers & processes bi-weekly payroll to include, but not limited to: loading & auditing hours, processing and paying monthly incentives and commissions, calculating checks, expenses, allowances or other special pay scenarios.
• Maintains and updates time systems.
• Prepare year-end employee tax slips and/or forms and submitting government filings to meet deadlines (e.g.: T4s & T2200s).
• ADP Workforce Now Reporting.
• Assist with areas of improvement within the payroll process.
• Review associate records with supporting documentation for new hires, current associates and terminated associates.
• Prepares manual checks on an as-needed basis.
• Facilitates off cycle payrolls for special payments such as Bonus.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, leave of absences and pay rate changes.
• Establishes efficient and effective payroll and benefit processing while adhering to standardization.
• Government Annual Returns for example: BC EHT, ON EHT etc.
• Process and reconcile remittances such as source deductions and RRSPs/DPSPs/TFSAs.
• Maintain records of all vacation entitlements and usage, outstanding lieu time and sick days taken within the payroll system.
• Collaborates and works cross functionally with other HR team members and departments.
• Performs other duties as assigned.

Job Qualifications:

Bachelor's degree preferred in a related field (e.g., Accounting, Business Administration, Human Resources, etc.) coupled with a minimum of 3-5 years of experience in a Payroll/HR Shared Services environment. Relevant experience should include:

• 3+ years of experience with payroll and time software systems, specifically ADP Workforce Now.
• Proficient in Microsoft Office and Adobe Acrobat with advanced Excel skills.
• High degree of professionalism, integrity, and demonstrated ability to uphold confidentiality and work with sensitive job and pay-related data.
• Ability to meet deadlines, multitask and coordinate efficiently with various resources.
• Must have a natural customer service orientation with keen attention to detail and accuracy
• Demonstrated ability to resolve moderately complex issues.
• Comfortable with heady data entry while ensuring a high accuracy rate.
• Uses initiative and self-direction and applies knowledge and sound judgement to effectively resolve issues.
• Experience within a complex payroll environment of 400+ employees.
• Current Canadian Payroll Association certification (PCP or CPM) or equivalent work experience preferred.

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Equal Opportunity Employer - Ethnically and Culturally Diverse/Females/Veterans/Disabled/Sexual Orientation/Gender Identity