Payroll Specialist

Vallen Distribution, Inc; Belmont (NC); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401K with company match

Medical, Dental & Vision Insurance

Paid Time Off

Tuition Reimbursement

Employee Discounts

Job summary

Vallen Distribution, Inc is seeking a Payroll Specialist to manage full payroll cycles, ensure accuracy, and maintain compliance across Canadian and U.S. operations. You will load hours, process incentives, and prepare year-end tax slips while supporting improvements to payroll processes.

The role requires 3–5 years in a payroll/shared services environment, with ADP Workforce Now expertise and advanced Excel skills. Emphasis on confidentiality and timely deadlines in a dynamic team setting.

Qualifications

• Bachelor’s degree in Accounting, Business Administration, or HR with 3–5 years payroll/HR Shared Services experience.
• Experience with ADP Workforce Now and payroll processing.
• Strong Excel/MS Office skills and high data confidentiality.

Responsibilities

• Process bi-weekly payroll and related payments, including incentives and commissions.
• Maintain and audit time systems and prepare year-end tax slips.
• Handle ADP Workforce Now reporting and compliance with cross-border requirements.
• Ensure accurate payroll updates for hires, terminations, leaves, and rate changes.
• Collaborate with HR and other departments to optimize payroll processes.

Skills

Attention to detail

Customer service

Deadline-driven

Confidentiality

Multitasking

Education

Bachelor’s degree in related field

Tools

ADP Workforce Now

Microsoft Excel

Microsoft Office

Adobe Acrobat

Job description

Reporting to the Payroll Supervisor, the Payroll Specialist is responsible for the accurate and timely execution of the full payroll cycle within Vallen. The payroll specialist is required to ensure that Vallen Canada remains in compliance within all the provinces where we operate. Working knowledge of payroll legislation across various Canadian provinces is considered an asset.

Essential Job Duties and Responsibilities:

• Administers & processes bi-weekly payroll to include, but not limited to: loading & auditing hours, processing and paying monthly incentives and commissions, calculating checks, expenses, allowances or other special pay scenarios.
• Maintains and updates time systems.
• Prepare year-end employee tax slips and/or forms and submitting government filings to meet deadlines (e.g.: T4s & T2200s).
• ADP Workforce Now Reporting.
• Assist with areas of improvement within the payroll process.
• Review associate records with supporting documentation for new hires, current associates and terminated associates.
• Prepares manual checks on an as-needed basis.
• Facilitates off cycle payrolls for special payments such as Bonus.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, leave of absences and pay rate changes.
• Establishes efficient and effective payroll and benefit processing while adhering to standardization.
• Process and reconcile remittances such as source deductions and RRSPs/DPSPs/TFSAs.
• Maintain records of all vacation entitlements and usage, outstanding lieu time and sick days taken within the payroll system.
• Collaborates and works cross functionally with other HR team members and departments.
• Performs other duties as assigned.

Requirements

Job Qualifications:

Bachelor’s degree preferred in a related field (e.g., Accounting, Business Administration, Human Resources, etc.) coupled with a minimum of 3-5 years of experience in a Payroll/HR Shared Services environment. Relevant experience should include:

• 3+ years of experience with payroll and time software systems, specifically ADP Workforce Now.
• Proficient in Microsoft Office and Adobe Acrobat with advanced Excel skills.
• High degree of professionalism, integrity, and demonstrated ability to uphold confidentiality and work with sensitive job and pay-related data.
• Ability to meet deadlines, multitask and coordinate efficiently with various resources.
• Must have a natural customer service orientation with keen attention to detail and accuracy
• Demonstrated ability to resolve moderately complex issues.
• Comfortable with heady data entry while ensuring a high accuracy rate.
• Uses initiative and self-direction and applies knowledge and sound judgement to effectively resolve issues.
• Experience within a complex payroll environment of 400+ employees.
• Current Canadian Payroll Association certification (PCP or CPM) or equivalent work experience preferred.

Bonus Eligibility

Ineligible

Eligible: Yes. Overtime must be approved by your Manager

• Medical, Dental & Vision Insurance for Single, Employee + Spouse or Children & Family Coverage
• 401K with discretionary company match of $.50 on the $1.00 up to 6% of pay - (US positions only)
• Employer-paid Basic Life Insurance for Employee, Spouse, and Dependents
• Employer-paid Short Term & Long Term Disability Benefits and Parental Leave (and any leave required under federal, state and local laws)
• Health Care and Dependent Care Flexible Spending Accounts
• Paid Time Off (Vacation & Sick Days) -
  80-160 hours of vacation time based on seniority, accrued each month and pro-rated from date of hire. 40-56 hours of sick time per year based on seniority and advanced upon hire.
• Employee Assistance Program
• Employee Resource Groups for networking and team building
• Tuition Reimbursement Program
• Employee Referral Program
• Safety Shoe and Safety Glasses reimbursement (based on position)
• Employee Discounts through BenefitHub

Vallen complies with all minimum wage laws
We accept applications on an ongoing basis.