Payroll Specialist

Ascendo Resources; Bensalem Township (Bucks County); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Company-paid healthcare

401(k) with 3% match

Growth opportunities

Job summary

Ascendo Resources, LLC in Bensalem, PA is seeking an experienced Payroll Specialist to manage weekly payroll processing for ~100 employees, including union field workers and office staff. You will ensure accurate, timely payroll, and maintain compliance with prevailing wage and certified payroll requirements.

You will report to the Finance Controller, use ADP Workforce Now and Excel, and handle deductions, reports, reconciliations, and collaboration across departments.

Qualifications

• 2+ years of payroll processing experience.
• Experience with union construction payroll.
• Knowledge of prevailing wage and certified payroll reporting.
• Familiarity with Davis-Bacon and PA Prevailing Wage Act.
• Experience with union wage rates, fringe benefits, and payroll reporting.
• Proficiency in ADP Workforce Now and Excel.
• Bachelor's degree required.
• Strong attention to detail and accuracy.
• Ability to meet weekly payroll deadlines in a fast-paced environment.

Responsibilities

• Process weekly payroll for ~100 employees, including union field and office staff.
• Prepare and submit weekly certified payroll reports.
• Ensure compliance with prevailing wage regulations and Davis-Bacon.
• Manage union deductions, pension contributions, and health/welfare payments.
• Maintain accurate payroll records and timely reporting.
• Utilize ADP Workforce Now and Excel to process payroll.
• Review data for discrepancies and resolve issues.
• Assist with payroll reconciliations and general ledger activities.

Skills

Payroll processing

Attention to detail

Analytical abilities

Organizational skills

Problem-solving skills

Education

Bachelor's degree

Tools

ADP Workforce Now

Microsoft Excel

Job description

Payroll Specialist

Location: Bensalem, PA
Compensation: $75,000 - $85,000 per year
Schedule: Monday - Friday | 8:00 AM - 4:30 PM | 100% On-Site
Employment Type: Full-Time, Direct Hire

Position Overview

Our client is seeking an experienced Payroll Specialist to manage weekly payroll processing for approximately 100 employees, including union construction workers and office personnel. This role will be responsible for ensuring accurate and timely payroll, maintaining compliance with prevailing wage and certified payroll requirements, and managing union payroll deductions and reporting.

The Payroll Specialist will report directly to the Finance Controller and play an important role within the company's finance department.

Key Responsibilities

• Process weekly payroll for approximately 100 employees, including union field employees and office staff.

• Prepare, review, and submit weekly certified payroll reports.

• Ensure compliance with prevailing wage regulations, including Davis-Bacon requirements and the Pennsylvania Prevailing Wage Act.

• Interpret and apply multiple union agreements, wage rates, fringe benefits, and payroll requirements.

• Manage union deductions, dues, pension contributions, health and welfare payments, and other required payroll deductions.

• Maintain accurate payroll records and ensure timely reporting and payment of payroll-related obligations.

• Utilize ADP Workforce Now and Microsoft Excel to process payroll and maintain supporting documentation.

• Review payroll data for discrepancies, resolve issues, and ensure a high level of accuracy.

• Assist with payroll reconciliations, journal entries, and general ledger-related activities.

• Collaborate with the Finance Controller and other departments regarding payroll, accounting, and employee-related matters.

• Maintain compliance with applicable payroll regulations and company policies.

• Support additional accounting and HR-related responsibilities as needed.

Required Qualifications

• Minimum of 2+ years of payroll processing experience.

• Experience processing union construction payroll.

• Knowledge of prevailing wage and certified payroll reporting.

• Familiarity with Davis-Bacon requirements and Pennsylvania Prevailing Wage Act regulations.

• Experience with union wage rates, fringe benefit contributions, deductions, and payroll reporting.

• Proficiency in ADP Workforce Now and Microsoft Excel.

• Bachelor's degree required.

• Strong attention to detail and accuracy.

• Excellent organizational, analytical, and problem-solving skills.

• Ability to manage weekly payroll deadlines in a fast-paced environment.

Preferred Qualifications

• Experience with public works or commercial construction payroll.

• Human Resources or employee administration experience.

• Knowledge of general accounting principles, including general ledger reconciliations, journal entries, debits, and credits.

Compensation & Benefits

• Annual salary of $75,000 - $85,000

• Company-paid healthcare benefits.

• 401(k) with a 3% company match after six months.

• Opportunity for professional growth and advancement within the finance department.

• Potential career paths into Staff Accounting, Accounts Payable, Accounts Receivable, or other finance functions.

Work Schedule

• Monday through Friday

• 8:00 AM - 4:30 PM

• 100% On-Site in Bensalem, PA

Interview Process

1. Resume Review

2. Two Zoom Interviews

3. Offer

Ideal Candidate

The ideal candidate is a detail-oriented payroll professional with hands-on union construction payroll experience, a strong understanding of certified payroll and prevailing wage compliance, and the ability to independently manage weekly payroll processing. This individual will be comfortable working in a collaborative finance department while seeking long-term career growth.