Payroll Specialist

moxiworks-careers; Bellevue (WA); Hybrid; USD 82,000 - 101,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Paid Time Off

Holiday Pay-11 days

Bereavement-3 days

Birthday pay

STD/LTD-company paid

Wellbeing Program

Employee Assistance Program

Job summary

MoxiWorks is seeking a Payroll Specialist to join our Finance team in Bellevue, WA on a hybrid schedule. You will ensure timely, accurate payroll processing for US and global employees, manage changes, maintain records, and address payroll inquiries with exceptional service.

Ideal candidates have 3+ years of payroll experience, proficiency with Rippling, and strong Excel/Data analysis skills. This role supports compliance, audits, and monthly close activities in a fast-paced SaaS environment.

Qualifications

• 3+ years of payroll processing experience in a fast-paced organization.
• Experience with Rippling Payroll strongly preferred.
• Experience with end-of-year (EOY) payroll activities and year-end reporting.
• Experience supporting global or international payroll vendors is a plus.
• Strong understanding of payroll tax regulations and wage and hour compliance.
• Excellent attention to detail with strong analytical and problem-solving skills.
• Advanced proficiency with Microsoft Excel, including formulas and data analysis.
• Ability to manage confidential information with discretion and professionalism.
• Strong communication skills and a collaborative, customer-service mindset.

Responsibilities

• Process semi-monthly payroll accurately and on time for US/global employees.
• Administer payroll changes, including new hires, terminations, promotions, bonuses, commissions, and benefit deductions.
• Maintain employee payroll records and ensure data integrity within payroll and HRIS systems.
• Serve as the primary point of contact for employee payroll questions, providing exceptional customer service and timely resolution.
• Partner with HR and Finance to identify opportunities to improve payroll processes, documentation, and internal controls to increase efficiency and accuracy.
• Reconcile payroll registers, payroll taxes, benefit deductions, and general ledger accounts while partnering with Accounting on month-end close activities.
• Assist with year-end payroll activities, including reviewing and validating W-2s before distribution and supporting payroll audits.
• Ensure compliance with U.S. federal, state, and local payroll regulations, and prepare and file monthly Australian payroll tax returns.
• Support external audits and provide payroll reporting as needed.
• Prepare and post payroll journal entries, accruals, and reclasses for wages, taxes, benefits, bonuses, commissions, and payroll-related liabilities.
• Reconcile payroll registers to the general ledger and support timely month-end close for all payroll-related accounts.
• Partner with Accounting and Finance to ensure payroll costs are accurately coded by entity, department, cost center, and GL account, and provide support for audits and variance analysis

Skills

Payroll processing

Rippling Payroll

EOY payroll

Global payroll

Payroll regulations

Excel

Data analysis

Discretion & confidentiality

Communication skills

Tools

HRIS

Payroll integrations

Job description

Position

Location: Bellevue, WA Headquarters-Hybrid (3 days per week)

Comp Range: $91,500.00

Work Authorization: You must be legally authorized to work for any employer in the United States without current or future visa sponsorship.

*You must currently reside within commuting distance to our Bellevue location to be considered for the position.

We're looking for a detail-oriented and customer-focused Payroll Specialist to join our Finance team. In this role, you'll be responsible for ensuring timely, accurate, and compliant payroll processing while supporting employees with payroll-related inquiries. This is an exciting opportunity for someone with a strong payroll foundation who enjoys working in a collaborative, fast-paced environment.

Who We Are:

MoxiWorks is the leading real estate AI marketing platform built by real estate pros, for real estate pros. Our AI‑powered system helps brokerages and their agents find, win, and close more deals.

Drawing on decades of industry expertise, we build tools that remove complexity and let real estate professionals focus on what matters most. Our newest innovation, RISE, is a native‑AI sales and marketing tool designed to help agents stay ahead in an increasingly competitive landscape.

At MoxiWorks, you’ll find a team of innovators, collaborators, and doers who care deeply about our customers, our craft, and each other. If you’re excited by meaningful work, big ideas, and building technology that empowers people, you’ll fit right in.

Trusted by more than 3,000 brokerages and 400,000 agents worldwide, MoxiWorks is leading the future of PropTech. And, we’re just getting started.

Our Core Values:

• Customer First
• Innovative
• Passionate
• Sense of Urgency
• Accountable & Reliable
• Relentless Execution

“Come join MoxiWorks as we are committed in delivering results with shared purpose with values that empower and connects us”.

Your Next Opportunity:

• Process semi-monthly payroll accurately and on time for US/global employees.
• Administer payroll changes, including new hires, terminations, promotions, bonuses, commissions, and benefit deductions.
• Maintain employee payroll records and ensure data integrity within payroll and HRIS systems.
• Serve as the primary point of contact for employee payroll questions, providing exceptional customer service and timely resolution.
• Partner with HR and Finance to Identify opportunities to improve payroll processes, documentation, and internal controls to increase efficiency and accuracy.
• Reconcile payroll registers, payroll taxes, benefit deductions, and general ledger accounts while partnering with Accounting on month-end close activities.
• Assist with year-end payroll activities, including reviewing and validating W-2s before distribution and supporting payroll audits.
• Ensure compliance with U.S. federal, state, and local payroll regulations, and prepare and file monthly Australian payroll tax returns.
• Support external audits and provide payroll reporting as needed.
• Prepare and post payroll journal entries, accruals, and reclasses for wages, taxes, benefits, bonuses, commissions, and payroll-related liabilities.
• Reconcile payroll registers to the general ledger and support timely month-end close for all payroll-related accounts.
• Partner with Accounting and Finance to ensure payroll costs are accurately coded by entity, department, cost center, and GL account, and provide support for audits and variance analysis

What Qualifies You:

• 3+ years of payroll processing experience in a fast-paced organization.
• Experience with Rippling Payroll strongly preferred.
• Experience processing end-of-year (EOY) payroll activities and year-end reporting preferred.
• Experience supporting global payroll or international payroll vendors is a plus.
• Strong understanding of payroll tax regulations and wage and hour compliance.
• Excellent attention to detail with strong analytical and problem-solving skills.
• Advanced proficiency with Microsoft Excel, including formulas and data analysis.
• Ability to manage confidential information with discretion and professionalism.
• Strong communication skills and a collaborative, customer-service mindset.

Preferred Qualifications

• Certified Payroll Professional (CPP) certification is a plus.
• Experience working with HRIS and payroll integrations.
• Experience in a SaaS or technology company is preferred.

Why MoxiWorks?

• Hybrid work environment based in our Bellevue headquarters.
• Collaborative, innovative culture focused on customer success.
• Competitive compensation and comprehensive benefits.
• Opportunities for professional development and career growth.

Moxians Are Covered:

All benefits are subject to review on an annual basis whereas we continuously assess our total reward proposition aligning with the needs of our people, our business and the market. Benefits are offered 1st of the month.

• Medical/Dental/Vision
• Paid Time Off
• Holiday Pay-11 days
• Breavement-3 days
• Get paid on your birthday
• STD/LTD-company paid
• Supplemental Life, Critical Illness, Accident
• PerkSpot
• Employee Assistance Program
• Wellbeing Program
• Discounted Pet Insurance
• Office Lunch
• Employee Engagement Programs

Note: benefits may vary by country and region we operate in.

EEO Statement:

MoxiWorks is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, gender, religion, sex, sexual orientation, age, disability, military status, or national origin or any other characteristic protected under federal, state, and applicable local law.

As part of the employment process, MoxiWorks conducts comprehensive background checks on all final candidates for employment. The background check process may include a review of criminal history, credit history, employment verification, education verification, and other relevant information.

MoxiWorks is committed to complying with all applicable federal, state, and local laws concerning background checks. We ensure that our background check process is fair, consistent, and transparent, and we follow all legal requirements regarding the timing and scope of such checks.