Payroll Coordinator

Hermitage Skilled Nursing; Mill Street (MA); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Paid time off

Medical

FSA

Vision

Life Insurance

401(k)

Life Assistance Program

Home and Auto Insurance Discounts

Verizon wireless discounts

Job summary

The Hermitage Healthcare in Massachusetts is seeking a Payroll Coordinator to support the Administrator with payroll and benefits functions for the facility. The role includes processing payroll changes, PTO, and new hires, while assisting staff with benefit enrollment and inquiries.

Strong knowledge of Kronos and Paychex, plus excellent communication skills, are essential to ensure accurate timekeeping and compliance across the organization.

Qualifications

• High School Diploma or GED required.
• Prior payroll and timekeeping experience preferred.
• Excellent written and verbal communication skills.
• Must relate professionally with staff and remain calm in emergencies.
• Ability to work with minimal supervision and stay organized.

Responsibilities

• Assist the Administrator with payroll and benefits functions for the facility.
• Generate and resolve Kronos punch reports.
• Process new hire paperwork and payroll changes.
• Enter PTO/vacation/sick/leave requests into Kronos.
• Distribute pay stubs and answer payroll questions.
• Educate employees on benefits and enrollment.
• Facilitate benefits open enrollment and distribution of W-2/1095-C forms.

Skills

Payroll experience

Communication

Attention to detail

Patient demeanor

Independent decision-making

Education

High School Diploma or GED

Tools

Kronos

Paychex

Job description

Payroll Coordinator for The Hermitage Healthcare

We know that working in the healthcare industry is more than just a job – it’s a way of life reserved for the most compassionate, caring, and hard-working individuals. We are privileged to work alongside people who believe, like we do, that locally owned and operated healthcare facilities should go beyond simply “meeting the needs” of its residents.

Pay Range: $28.00 - $30.00

POSITION SUMMARY:

Assist the Administrator with all payroll and benefit functions related to the facility.

PRIMARY FUNCTIONS:

• Generate Punch Exception Report in Kronos and resolve issues
• Prepare all new hire paperwork and payroll change forms for terms and status changes
• Enter all Paid Time Off/ Vacation/Sick/ Bereavement / Jury Duty / Personal Leave requests into Kronos
• Email all new hire paperwork and status changes once completed to Corporate Payroll timely
• Direct employees to register and log into Paychex directly to view their pay stubs and employee information for accuracy
• Utilize the Supplemental Payroll Form provided each pay period to enter and maintain pick up shift Bonuses/Holiday Bonuses/ Labor Distribution between facilities
• Follow up on any corrections still not addressed from prior pay period
• Compare facility schedule to the pay period timecards in Kronos and determine if any employees are missing or if any employee has missing days/ hours worked (this should/could also be completed after each individual work week)
• Audit the Pre-Payroll Register for accuracy, ensure all employees are accounted for, paid properly and all time off has been processed
• Be available to staff members to distribute pay stubs/ live checks and answer any questions they may have regarding their pay check
• Provide employees with Benefit Enrollment instructions and information
• Help facilitate Benefits Open Enrollment
• Help facilitate distribution of W2 and 1095c forms annually

QUALIFICATIONS:

• High School Diploma or GED equivalent
• Prior experience with payroll and timekeeping (Preferred).
• Excellent communication skills, both written and oral.
• Must possess patience and the ability to relate tactfully and professionally with all staff members.
• Must possess the ability to make independent decisions when circumstances arrant such action and to remain calm during emergency situations.
• Ability to complete assignments in a timely manner with minimal supervision.
• Must possess outstanding organizational skills.
• Must be proficient in the English language, including grammatical usage.

Benefits include but not limited to:

• Paid time off (vacation, sick, holiday)
• Medical
• FSA
• Vision
• Life Insurance
• 401(k)
• Life Assistance Program
• Home and Auto Insurance Discounts
• Verizon wireless discounts (22% discount)

If you have a passion for helping people, for making them feel safe, respected, cared for and listened to, then your next step is with us.

Next Step Healthcare is an Equal Opportunity / Aff. Employer

All qualified applicants will receive consideration for employment without regard to disability, race, color, veteran status, religion, sex, or national origin.

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