Payroll & Office Administrator — Front Desk & Operations Lead

Bell & Associates, Inc.; Kansas City (MO); On-site; USD 40,000 - 52,000; Full time

Job summary

Bell & Associates, Inc. in the Kansas City area seeks a Receptionist / Office Administrator to be the first point of contact and to own payroll administration and general office needs.

This role blends front-desk duties with independent payroll processing and HR support under the Finance & Accounting Manager. You will manage visitor greeting, calls, mail, supplies, and safety records while ensuring accurate, confidential handling of employee data and timely payroll delivery.

Qualifications

• 2–5 years of experience in office administration, HR administration, or payroll support.
• Hands-on payroll processing experience is a strong plus.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Serve as primary front-desk contact for visitors, customers, vendors, and employees.
• Answer and route phone calls; take accurate messages.
• Run the payroll process end to end with accuracy and timeliness.
• Maintain employee payroll records, deductions, garnishments, and benefits contributions.
• Prepare onboarding paperwork and maintain personnel files with confidentiality.
• Order and manage office supplies, PPE, and safety records.
• Provide general administrative support to plant and internal communications.

Skills

Payroll processing

Office administration

HR administration

Attention to detail

Discretion and professionalism

Tools

Microsoft Office

Job description

Bell & Associates, Inc. in the Kansas City area seeks a Receptionist / Office Administrator to be the first point of contact and to own payroll administration and general office needs.

This role blends front-desk duties with independent payroll processing and HR support under the Finance & Accounting Manager. You will manage visitor greeting, calls, mail, supplies, and safety records while ensuring accurate, confidential handling of employee data and timely payroll delivery.