Payroll Manager (Multi-State)

Jobot; Fort Worth (TX); On-site; USD 105,000 - 130,000; Full time

Job summary

Jobot seeks a Lead Payroll Manager to run end-to-end payroll across multiple states for a growing, multi-site organization in Texas. You will lead a small payroll team, ensure timely payroll, strong controls, and compliance, while partnering with Accounting, HR, Finance, and Operations.

The role requires 10+ years of multi-state payroll leadership, ADP Workforce Now expertise, and CPP preferred. You will optimize processes, drive automation, manage vendor relationships, and support acquisitions

Qualifications

• 10+ years of progressive payroll experience across multi-state operations.
• Experience leading payroll management and teams.
• Advanced proficiency with enterprise payroll/timekeeping systems.
• ADP Workforce Now experience including implementations, integrations, testing, upgrades, and optimization.
• Deep knowledge of multi-state payroll taxes, wage/hour requirements, reconciliations, garnishments, deductions, and year-end processes.
• Experience managing complex compensation components (commissions, bonuses, incentives, retroactive adjustments, final pay).
• Strong knowledge of payroll tax laws and regulatory compliance.
• Advanced Excel skills for complex payroll analysis.
• Strong analytical, auditing, and problem-solving capabilities.
• Proven success leading payroll professionals in high-volume environments.
• Excellent cross-functional communication across HR, Finance, Accounting, Operations, leadership, auditors, and vendors.
• CPP certification preferred.

Responsibilities

• Lead end-to-end payroll processing across multiple states and locations.
• Manage state/local tax registrations, reconciliations, reporting, and compliance.
• Lead, coach, and develop payroll team with clear performance expectations.
• Manage and optimize ADP Workforce Now integrations, configuration, testing, upgrades, and reporting.
• Own payroll calendars, approvals, reconciliations, and controls.
• Ensure wage/hour compliance and accurate handling of final pay and garnishments.
• Handle complex compensation components (commissions, bonuses, incentives).
• Oversee W-2 processing and year-end reconciliations.
• Partner with HR, Benefits, Accounting, Finance, and Operations.
• Monitor payroll metrics and drive continuous improvement.
• Support acquisitions and new locations with payroll setup and readiness.
• Manage vendor relationships and resolve service issues.

Skills

Leadership

Payroll analytics

Communication

Problem solving

Cross-functional collaboration

Multi-state payroll

Garnishments & deductions

Final pay

Audit & controls

Education

Bachelor's degree in Accounting/Finance/HR/Business

Tools

ADP Workforce Now

Excel

Job description

Lead Multi-State Payroll Operations for a Growing, Multi-Site Organization

Salary: $105,000 - $130,000 per year

A bit about us

Take ownership of a complex, high-volume payroll function while building scalable processes that support continued organizational growth.

Our client is a fast-paced, multi-site organization focused on operational excellence, accuracy, and delivering a consistent employee experience. With continued growth and expansion, they value strong leadership, cross-functional collaboration, and scalable processes that strengthen their payroll and financial operations.

Why join us

• Report directly to the CFO and serve as the organization’s payroll subject matter expert
• Lead and develop a dedicated payroll team while owning payroll strategy, controls, and compliance
• Drive system, process, and automation improvements using ADP Workforce Now
• Support continued growth, acquisitions, and new locations across a multi-state organization

Job Details

The Payroll Manager is responsible for leading and managing end-to-end payroll operations across a fast-paced, multi-site organization, ensuring accurate and timely payroll processing, strong internal controls, tax compliance, and adherence to federal, state, and local wage and hour requirements.

Reporting to the CFO, this position leads a small payroll team and partners closely with Accounting, Human Resources, Finance, Operations, and organizational leadership to deliver a consistent employee experience, strengthen payroll processes, and support continued growth.

Essential Duties & Responsibilities

• Payroll Operations: Lead end-to-end payroll processing, ensuring accurate and timely payroll cycles across a multi-state, multi-location workforce.
• Multi-State Payroll & Tax: Manage state and local tax registrations, reconciliations, reporting, and compliance with federal, state, and local payroll requirements.
• Team Leadership: Lead, coach, and develop payroll team members while establishing clear performance expectations, cross-training, accountability, and consistent service standards.
• Payroll Systems: Manage and optimize enterprise payroll and timekeeping systems, including system integrations, configuration, testing, upgrades, reporting, and process improvements.
• Payroll Controls & Governance: Own payroll calendars, approvals, reconciliations, segregation of duties, exception reviews, documentation, controls, and standard operating procedures.
• Wage & Hour Compliance: Maintain compliance with federal, state, and local wage and hour laws, final-pay requirements, garnishment rules, record-retention requirements, and organizational policies.
• Complex Payroll Administration: Ensure accurate processing of commissions, bonuses, incentive compensation, retroactive adjustments, final pay, garnishments, deductions, taxable fringe benefits, and other special payments.
• Quarter-End & Year-End: Oversee W-2 processing, payroll tax reconciliations, amendments, year-end balancing, and coordination with payroll tax vendors.
• Benefits & Deductions: Partner with HR and Benefits to ensure accurate payroll treatment of benefit deductions, leave-related pay, retirement contributions, and other employee earnings and deductions.
• Audits & Reporting: Support payroll-related audits, maintain accurate payroll records, and prepare internal and external reports and supporting documentation.
• Payroll Analytics: Monitor payroll metrics, error trends, service levels, and recurring issues. Identify root causes and implement sustainable improvements that increase accuracy, efficiency, and scalability.
• Growth & Acquisitions: Support acquisitions, new locations, and organizational expansion through payroll setup, tax registrations, system configuration, employee conversions, testing, and payroll readiness.
• Cross-Functional Partnership: Serve as the primary payroll subject matter expert and escalation point for complex matters, providing guidance to HR, Finance, Accounting, Operations, managers, and employees.
• Vendor Management: Manage relationships with payroll, tax, timekeeping, and other third-party vendors, escalating service issues and ensuring timely resolution.
• Continuous Improvement: Identify opportunities to strengthen payroll processes, controls, documentation, reporting, and system capabilities in a high-volume environment.
• ADP Workforce Now: Utilize ADP Workforce Now for payroll processing, reporting, system optimization, and related payroll functions.

Required Skills & Qualifications

• 10+ years of progressive payroll experience, including significant responsibility for multi-state payroll operations within a multi-site, multi-unit, or geographically dispersed organization.
• Previous payroll management and team leadership experience required.
• Advanced proficiency with enterprise payroll and timekeeping systems.
• ADP Workforce Now experience required, including payroll processing and reporting; experience with implementations, integrations, testing, upgrades, and optimization strongly preferred.
• Extensive knowledge of multi-state payroll taxation, wage and hour requirements, payroll accounting, reconciliations, garnishments, deductions, and year-end processes.
• Experience managing complex compensation components such as commissions, bonuses, incentive pay, retroactive adjustments, and final pay.
• Strong knowledge of payroll tax laws and regulatory compliance.
• Advanced Excel skills with the ability to analyze and reconcile complex payroll reports and large data sets.
• Strong analytical, audit, and problem-solving capabilities with the ability to identify root causes and implement corrective actions.
• Demonstrated success leading and developing payroll professionals in a high-volume environment.
• Strong communication and partnership skills with the ability to work across HR, Accounting, Finance, Operations, leadership, auditors, employees, and external vendors.
• Exceptional attention to detail, judgment, confidentiality, organization, and ability to manage competing deadlines.
• Certified Payroll Professional (CPP) certification strongly preferred.

Education & Experience

Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field strongly preferred. An equivalent combination of education and relevant payroll leadership experience may be considered.

Equal Opportunity Employer

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, and local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Background Check Policy

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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