Payroll Manager (Multi-State)

Australia-Employment; Fort Worth (TX); On-site; USD 105,000 - 130,000; Full time

Job summary

Jobot is seeking a Payroll Manager (Multi-State) in Fort Worth, TX, on-site, to own end-to-end payroll for a multi-site organization. You will lead a small team, ensure accuracy and compliance across states, and partner with Accounting, HR, Finance, and Operations to optimize payroll processes.

The role requires 10+ years of experience, CPP preferred, and proficiency with ADP Workforce Now and Excel for complex payroll analytics.

Qualifications

• 10+ years of progressive payroll experience, including multi-state operations.
• Advanced proficiency with enterprise payroll and timekeeping systems.
• ADP Workforce Now experience with payroll processing and reporting.
• Experience with multi-state payroll taxation and wage and hour requirements.
• Experience managing commissions, bonuses, and other incentive pay.
• Certified Payroll Professional (CPP) certification strongly preferred.

Responsibilities

• Lead end-to-end payroll processing across multi-state locations.
• Manage state and local tax registrations, reconciliations, and compliance.
• Lead and develop payroll team with clear performance expectations.
• Oversee ADP Workforce Now configurations, testing, upgrades, and reporting.
• Support acquisitions and new locations through payroll readiness.

Skills

Leadership

Analytical thinking

Communication

Problem solving

Education

Bachelor's degree in Accounting, Finance, HR, or Business Administration

Tools

ADP Workforce Now

Excel

Job description

Payroll Manager (Multi-State)

$105000 - $130000 per year | Fort Worth, TX | On-site | Permanent

Lead Multi-State Payroll Operations for a Growing, Multi-Site Organization

Take ownership of a complex, high-volume payroll function while building scalable processes that support continued organizational growth.

Our client is a fast-paced, multi-site organization focused on operational excellence, accuracy, and delivering a consistent employee experience. With continued growth and expansion, they value strong leadership, cross-functional collaboration, and scalable processes that strengthen their payroll and financial operations.

Why join us?

• Report directly to the CFO and serve as the organization’s payroll subject matter expert
• Lead and develop a dedicated payroll team while owning payroll strategy, controls, and compliance
• Drive system, process, and automation improvements using ADP Workforce Now
• Support continued growth, acquisitions, and new locations across a multi-state organization

Job Details

The Payroll Manager is responsible for leading and managing end-to-end payroll operations across a fast-paced, multi-site organization, ensuring accurate and timely payroll processing, strong internal controls, tax compliance, and adherence to federal, state, and local wage and hour requirements.

Reporting to the CFO, this position leads a small payroll team and partners closely with Accounting, Human Resources, Finance, Operations, and organizational leadership to deliver a consistent employee experience, strengthen payroll processes, and support continued growth.

Essential Duties & Responsibilities

• Payroll Operations: Lead end-to-end payroll processing, ensuring accurate and timely payroll cycles across a multi-state, multi-location workforce.
• Multi-State Payroll & Tax: Manage state and local tax registrations, reconciliations, reporting, and compliance with federal, state, and local payroll requirements.
• Team Leadership: Lead, coach, and develop payroll team members while establishing clear performance expectations, cross-training, accountability, and consistent service standards.
• Payroll Systems: Manage and optimize enterprise payroll and timekeeping systems, including system integrations, configuration, testing, upgrades, reporting, and process improvements.
• Payroll Controls & Governance: Own payroll calendars, approvals, reconciliations, segregation of duties, exception reviews, documentation, controls, and standard operating procedures.
• Wage & Hour Compliance: Maintain compliance with federal, state, and local wage and hour laws, final-pay requirements, garnishment rules, record-retention requirements, and organizational policies.
• Complex Payroll Administration: Ensure accurate processing of commissions, bonuses, incentive compensation, retroactive adjustments, final pay, garnishments, deductions, taxable fringe benefits, and other special payments.
• Quarter-End & Year-End: Oversee W-2 processing, payroll tax reconciliations, amendments, year-end balancing, and coordination with payroll tax vendors.
• Benefits & Deductions: Partner with HR and Benefits to ensure accurate payroll treatment of benefit deductions, leave-related pay, retirement contributions, and other employee earnings and deductions.
• Audits & Reporting: Support payroll-related audits, maintain accurate payroll records, and prepare internal and external reports and supporting documentation.
• Payroll Analytics: Monitor payroll metrics, error trends, service levels, and recurring issues. Identify root causes and implement sustainable improvements that increase accuracy, efficiency, and scalability.
• Growth & Acquisitions: Support acquisitions, new locations, and organizational expansion through payroll setup, tax registrations, system configuration, employee conversions, testing, and payroll readiness.
• Cross-Functional Partnership: Serve as the primary payroll subject matter expert and escalation point for complex matters, providing guidance to HR, Finance, Accounting, Operations, managers, and employees.
• Vendor Management: Manage relationships with payroll, tax, timekeeping, and other third-party vendors, escalating service issues and ensuring timely resolution.
• Continuous Improvement: Identify opportunities to strengthen payroll processes, controls, documentation, reporting, and system capabilities in a high-volume environment.
• ADP Workforce Now: Utilize ADP Workforce Now for payroll processing, reporting, system optimization, and related payroll functions.

Required Skills & Qualifications

• 10+ years of progressive payroll experience, including significant responsibility for multi-state payroll operations within a multi-site, multi-unit, or geographically dispersed organization.
• Previous payroll management and team leadership experience required.
• Advanced proficiency with enterprise payroll and timekeeping systems.
• ADP Workforce Now experience required, including payroll processing and reporting; experience with implementations, integrations, testing, upgrades, and optimization strongly preferred.
• Extensive knowledge of multi-state payroll taxation, wage and hour requirements, payroll accounting, reconciliations, garnishments, deductions, and year-end processes.
• Experience managing complex compensation components such as commissions, bonuses, incentive pay, retroactive adjustments, and final pay.
• Strong knowledge of payroll tax laws and regulatory compliance.
• Advanced Excel skills with the ability to analyze and reconcile complex payroll reports and large data sets.
• Strong analytical, audit, and problem-solving capabilities with the ability to identify root causes and implement corrective actions.
• Demonstrated success leading and developing payroll professionals in a high-volume environment.
• Strong communication and partnership skills with the ability to work across HR, Accounting, Finance, Operations, leadership, auditors, employees, and external vendors.
• Exceptional attention to detail, judgment, confidentiality, organization, and ability to manage competing deadlines.
• Certified Payroll Professional (CPP) certification strongly preferred.

Education & Experience

Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field strongly preferred. An equivalent combination of education and relevant payroll leadership experience may be considered.

Equal Opportunity Statement

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.