Payroll Manager

Rhodes College; Highland Residence Park (AL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

403(b) retirement

Medical, Dental, and Vision insurance

Vacation time

Sick time

Paid holidays

Employee Assistance Program

Disability insurance

Life and AD&D Insurance

Tuition remission

Job summary

Rhodes College is seeking a Payroll Manager within the Finance Office to oversee the college’s payroll and timekeeping operations. You will serve as the primary resource for Workday payroll processes and ensure accurate, compliant bi-weekly payroll administration for employees and students.

Key responsibilities include collaborating with HR on benefits and tax changes, administering international payroll via FNIS, and coordinating W-2 processing with a third-party provider.

Qualifications

• Bachelor's degree or equivalent education/experience.
• Five years of progressively responsible payroll administration experience.
• Experience with payroll tax compliance, payroll reporting, and reconciliation.
• Workday or similar enterprise payroll/HR system experience preferred.
• Experience with foreign national payroll or tax processes preferred.
• Strong analytical, problem-solving, and research skills.
• Strong organizational, communication, and interpersonal skills.
• Proficiency with Microsoft Excel, including advanced features.
• Ability to manage multiple priorities during high-demand payroll periods.

Responsibilities

• Manage and administer the College's bi-weekly payroll process, ensuring timely, accurate, and compliant processing.
• Serve as the primary functional resource for Workday timekeeping and payroll processes; monitor and resolve discrepancies; coordinate testing and changes.
• Collaborate with Human Resources to implement payroll requirements for benefits, deductions, and compensation changes.
• Administer and monitor Workday timekeeping for hourly employees; provide training and support to staff.
• Administer payroll for international students and employees using FNIS; monitor compliance and deadlines.
• Administer Bonner Scholar program stipends in coordination with the Bonner Office.
• Coordinate with third-party provider on W-2 processing updates and annual reconciliation.
• Prepare, reconcile, and transmit payroll-related reports, vendor files, and payments; include retirement contributions and garnishments.
• Assist with emergency payroll disbursement processes as part of the College's Operations Plan.
• Support Workday procurement punchout process, audits, and general accounting tasks as needed.

Skills

Analytical skills

Problem-solving

Communication

Interpersonal skills

Excel proficiency

Multitasking

Education

Bachelor's degree

Tools

Workday

Job description

Job Title:

Payroll Manager

Department:

Finance Office

Job Description:

The Payroll Manager is responsible for the administration, accuracy, and compliance of the College's payroll and timekeeping operations and serves as the primary functional resource for payroll systems and processes.

Job Responsibilities:

• Manage and administer the College's bi-weekly payroll process, ensuring timely, accurate, and compliant processing of employee and student payroll.
• Serve as the primary functional resource for Workday timekeeping and payroll processes. Monitor system processes and configurations to identify discrepancies and compliance concerns; research and resolve complex payroll issues; and determine or recommend appropriate process, eligibility, or system changes. Coordinate testing and implementation of approved changes.
• Collaborate with Human Resources to evaluate and implement payroll requirements associated with new or revised benefits, deductions, compensation, tax status, and other employment changes.
• Administer and monitor Workday timekeeping for all hourly employees, providing training, guidance, and support to employees and supervisors to promote accurate, timely, and compliant timekeeping and payroll processing.
• Administer processes supporting payroll and employment compliance for international students and employees, utilizing the College's Foreign National Information System (FNIS). Identify individuals requiring access, communicate required actions and deadlines, monitor completion, and follow up as needed. Monitor international student employment and hours to ensure compliance with applicable limits and requirements.
• Administer Bonner Scholar program stipends in coordination with the Bonner Office.
• Coordinate with third-party service provider regarding jurisdictional updates, amendment process, tax reporting, and annual reconciliation for W-2 processing.
• Prepare, reconcile, and transmit payroll-related reports, vendor files, and payments, ensuring accuracy and compliance with applicable requirements. Responsibilities include retirement contributions, garnishments, levies, new-hire reporting, and reports required by college departments, external granting agencies, and internal or external audits.
• Administer alternative payroll disbursement processes as part of the College's Emergency Operations Plan.
• Provide assistance with monitoring and reconciling the Workday procurement punchout process, audits, general accounting and other financial matters as needed.

Job Qualifications:

• Bachelor's degree required, or an equivalent combination of education and experience may be considered in lieu of degree.
• Five years of progressively responsible payroll administration experience required.
• Experience with payroll tax compliance, payroll reporting, and reconciliation processes required.
• Workday or comparable enterprise payroll and human resources system experience preferred.
• Experience with foreign national payroll or tax processes preferred.
• Strong analytical, problem-solving, and research skills required, with the ability to evaluate information and determine appropriate courses of action.
• Strong organizational, communication, and interpersonal skills required.
• Proficiency with Microsoft Office applications, including advanced Excel skills required.
• Ability to manage multiple priorities and work effectively during high-demand payroll periods required.

Physical Demands:

General office environment that requires sitting on a constant basis. The candidate will perform computer work, keyboard use, and telecommunications on a frequent basis. Manual dexterity will be required to perform keyboard and writing activities on a frequent basis. Visual acuity is required on a frequent basis to read and review print and electronic documents. Reaching and pushing/pulling with a force of up to 10lbs will be performed on a rare basis. Mobility of the candidate will be sufficient to allow moving about the office and to and from the building on an occasional basis. The physical demands must be met to successfully perform the essential functions of this job.

Benefits Highlights:

• 403 (b) Retirement
• Medical, Dental, and Vision Insurance
• Vacation Time (23 days)
• Sick Time (12 days)
• Paid Holidays (21 days)
• Employee Assistance Program
• Long-Term & Short-Term Disability
• Life and AD&D Insurance
• Tuition Remission

Rhodes is an equal opportunity employer that offers an excellent benefits package and a great working environment.