Assistant Manager, Payroll Office

Rhode Island College; Providence (RI); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health and Wellness – Medical, Dental,

Paid time Off – Vacation, Sick &_H

Job summary

Rhode Island College is seeking an Assistant Payroll Manager to oversee the daily operations of the Payroll Office, ensuring accurate, timely, and compliant processing of all internal and state-administered payrolls.

This role supervises payroll staff, collaborates with HR, Accounting, Financial Aid, and State agencies, and supports system integrity and regulatory compliance. In the absence of the Payroll Manager, you will assume full payroll processing responsibilities.

Qualifications

• Bachelor’s degree required
• Minimum 2 years’ payroll experience in a business/financial environment
• Experience with payroll systems and enterprise platforms such as Workday is preferred

Responsibilities

• Oversee daily operations of the Payroll Office for accurate, timely payroll processing
• Supervise payroll staff and coordinate with HR, Accounting, Financial Aid, and State agencies
• Manage payroll data flow within Workday and reconcile payroll accounting data
• Support system upgrades and testing of new functionality
• Handle W-2 production, wage verifications, and third-party vendor relations
• In the absence of the Payroll Manager, assume full payroll processing responsibilities

Skills

Payroll principles

Attention to detail

Confidential data handling

Multi-tasking

MS Office & enterprise systems

Education

Bachelor's degree

Tools

Workday HCM

PeopleSoft/Oracle

Job description

Please see Special Instructions for more details.

• Please be advised that the college is unable to provide visa sponsorship for this position. Candidates must have authorization to work in the US without the need for employer sponsorship.

Position Information

Posting Number

Posting Number NC00874

Position Title

Position Title Assistant Manager, Payroll Office

Division

Division Administration and Finance Division

Department Name

Department Name Payroll Office

Position Type

Position Type Staff - Non Classified

Position Overview

The Assistant Payroll Manager oversees the daily operations of the Payroll Office, ensuring the accurate, timely, and compliant processing of all internal and state-administered payrolls. This position supervises payroll staff and works closely with the Payroll Manager, Human Resources, Accounting, Financial Aid, and State agencies to support biweekly payroll operations, system integrity, and regulatory compliance.
The Assistant Payroll Manager plays a key role in maintaining integrated Human Resources and Payroll systems, managing employee pay transactions, supporting system upgrades, and providing guidance to campus users and employees. In the absence of the Payroll Manager, this position assumes responsibility for the full processing of internal payrolls.

Primary Purpose

Supervise the daily operations and functions of a payroll office including, but not limited to, internal payroll, payroll accounting, payroll distribution and payroll adjustments.

• Work in conjunction with the payroll manager to process and maintain all state biweekly payrolls for the college.
• Supervise the overall flow of internal payroll data (student, temporary employees and instructional) through the college’s internal payroll system to ensure accuracy, timeliness and adherence to established college, State and Federal policies and procedures.
• Provide direction and instruction to both payroll employees and campus users in the maintenance and use of the State of Rhode Island’s HCM system, Workday.
• Process overload and adjunct payroll contracts; monitor faculty workload for changes; communicate any discrepancies to academic deans and chairs; perform appropriate adjustments to payroll contract.
• Provide support to ensure the administrative payroll system’s internal payroll application is working effectively, participate as functional user in testing for upgrades, updates and implementation of new functionality.
• Assist with the reconciliation of payroll accounting data.
• Support Payroll Manager with third-party vendors for all direct deposit activities and funding of student and instructional payrolls.
• Perform a variety of administrative duties to deliver payroll-related objectives according to established deadlines, policies, procedures, and regulatory/legal requirements. Ensure that various time constraints and schedules are met utilizing available resources in the most efficient manner possible. Train newly hired staff members and maintain training manuals of processes for future reference.
• Participate in the production, reconciliation and distribution of W-2s at calendar year end.
• Assist with the review and completion of employment and/ or wage verification request for financial institution, state disability, garnishment orders.
• Supervise payroll staff in the performance of the above stated tasks and duties.
• In temporary absence of Payroll Manager, responsible for the complete processing of all payrolls.

Occasional Duties

Perform other duties as required.

Required Skills, Knowledge, and Abilities

• Thorough knowledge of payroll principles and processing.
• Attentiveness to detail and accuracy are imperative.
• Ability to manage confidential material.
• Ability to multi-task and function between various technical platforms.
• Comprehensive level computer skills, including Microsoft Word, Excel, working within college-wide enterprise system, and e-mail proficiency.

Required Qualifications

Education: Bachelor’s degree

Experience: At least two (2) years of experience in a business or financial environment with a concentration in payroll.

Preferred Qualifications

• Experience in a college or university setting.
• Experience with PeopleSoft/Oracle or similar ERP systems.
• Demonstrated experience with Workday HCM system .

Does this position have Direct Reports?

Does this position have Direct Reports? No

Environmental Conditions

The employee is not exposed to known adverse environmental conditions.

FLSA

FLSA Exempt

Salary Grade

Salary Grade 12NC

Full Time / Part Time

Full Time / Part Time Full-time

Proposed Starting Salary Range

Proposed Starting Salary Range $70,000-$80,000

Work Schedule

35 hours, Monday – Friday
8:30am – 4:30pm

Full-time employees enjoy an array of benefits including:

• Health and Wellness – Medical, Dental & Vision
• Wellness Incentives and Rewards
• Paid time Off – Vacation, Sick & Holiday
• Disability and Insurance Benefits
• Education Benefits – Tuition waivers for RIC , CCRI & URI
• Please be advised that the college is unable to provide visa sponsorship for this position. Candidates must have authorization to work in the US without the need for employer sponsorship.

EEO Statement

Rhode Island College is an equal opportunity employer. The institution does not discriminate on the basis of race, color, national origin, sex, disability religion, age, veteran status, or any other protected status under applicable law. Rhode Island College is committed to maintain a workplace and educational environment that supports equal opportunity, professionalism and respectful engagement for all community members.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a bachelor's degree?
  • Yes
  • No
• * Do you have at least two (2) years of experience in a business or financial environment with a concentration in payroll?
  • Yes
  • No

Required Documents

• Resume
• Cover Letter

Optional Documents

Rhode Island College
600 Mount Pleasant Avenue
Providence, RI 02908
[phone]
www.ric.edu