Payroll Coordinator

DC101 Dickinson College; United States; On-site; USD 40,000 - 60,000; Full time

Job summary

DC101 Dickinson College is seeking a Payroll Coordinator to perform record‑keeping and payroll processing activities. Responsibilities include managing payroll, enhancing financial processes via automation tools like Workday, and maintaining accurate payroll records.

The ideal candidate will have a high school diploma, along with relevant payroll experience. This role requires attention to detail and the ability to manage internal and external payroll inquiries. Join us in fostering a diverse and inclusive work environment.

Qualifications

• 1-3 years of relevant work experience.
• Two to three years of relevant payroll experience may substitute for education.

Responsibilities

• Processing bi‑weekly and student payrolls and ensuring accuracy.
• Maintaining payroll documents and records.
• Responding to payroll inquiries and providing employment history.

Skills

Payroll processing

Financial analysis

Workday

Attention to detail

Education

High school diploma or equivalent

Tools

Personal computer

Basic office equipment

Accounting equipment

Job description

Position Summary

The Payroll Coordinator performs a wide variety of record‑keeping and payroll processing activities, including time reporting, processing wage and overtime payments, calculating and recording payroll deductions, and cross‑training with the Senior Payroll Coordinator.

Essential Functions

• Processing bi‑weekly and student payrolls, including balancing and controlling earnings and deduction totals, calculating and preparing general ledger entries, inspecting automated system output, determining and correcting out‑of‑balance conditions, performing reconciliations to the general ledger, and document imaging.
• Enhancing the efficiency of financial analysis and processing in Financial Operations by automating manual processes using Workday and other report‑writing tools.
• Remitting payroll‑related expenses and withholdings to the appropriate parties.
• Providing backup to the Senior Payroll Coordinator by cross‑training for semi‑monthly payrolls, tax payments, and other remittances and reports primarily prepared by the Senior Payroll Coordinator.
• Processing payroll history adjustments, manual checks, and labor redistributions as required.
• Monitoring federal work study hours to ensure compliance with governmental regulations and communicating with appropriate departments when necessary.
• Maintaining payroll documents and records, including payroll processing procedures.

Other Duties and Responsibilities

• Responding to internal and external payroll inquiries.
• Providing employment history and wage and hour data where appropriate to prospective employers, mortgage companies and government agencies.
• Ensuring confidentiality of all employee records and files.
• Participating in inter‑departmental committees and working groups as assigned.
• Other duties as determined or assigned.

Requirements

• High school diploma or equivalent.
• Two to three years of relevant payroll experience may substitute for education.
• Minimum work experience: 1-3 years of relevant work experience.

Independence of Action

Work progress is monitored by supervisor/manager; incumbent follows precedents and procedures, and may set priorities and organize work within general guidelines established by supervisor/manager.

Equipment Used

Personal computer and basic office and accounting equipment.

Physical/Environmental Demands

No specific or unusual work environment or physical demands.

EEO/Diversity Statement

The College is committed to building a representative and diverse faculty, staff, and student body. We encourage applications from all qualified persons. The college does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, gender identity or expression, sexual orientation or any other protected class.