Payroll Manager

Rhodes College; Memphis (TN); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

403(b) Retirement

Medical, Dental, Vision Insurance

Vacation Time 23 days

Sick Time 12 days

Paid Holidays 21 days

Employee Assistance Program

Disability Insurance

Life and AD&D Insurance

Tuition Remission

Job summary

Rhodes College in Memphis, Tennessee, seeks a Payroll Manager to oversee the bi-weekly payroll and timekeeping operations, ensuring accuracy, compliance, and timely processing. This role serves as the primary resource for Workday timekeeping and payroll systems.

You will collaborate with Human Resources to implement payroll requirements for benefits, deductions, compensation, and tax status, and administer timekeeping for hourly staff to promote compliant payroll practices.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Five years of progressively responsible payroll administration experience.
• Experience with payroll tax compliance, payroll reporting, and reconciliation processes.
• Workday or comparable enterprise payroll system experience preferred.
• Strong analytical, problem-solving, and communication skills required.
• Proficiency with Microsoft Office applications, including advanced Excel skills.
• Ability to manage multiple priorities during high-demand payroll periods.

Responsibilities

• Manage bi-weekly payroll process for the College, ensuring accurate, timely, and compliant payroll.
• Serve as the primary resource for Workday timekeeping and payroll processes.
• Monitor payroll configurations, resolve complex issues, and recommend system changes.
• Coordinate testing and implementation of approved payroll changes.
• Collaborate with HR to implement payroll requirements for benefits, deductions, and changes.
• Administer and monitor Workday timekeeping for hourly employees with training and support.

Skills

Analytical skills

Communication skills

Problem solving

Multitasking

Advanced Excel

Office software proficiency

Education

Bachelor's degree or equivalent

Tools

Workday

FNIS

Excel

Payroll systems

Job description

Job Title: Payroll Manager Department: Finance Office Job Description: The Payroll Manager is responsible for the administration, accuracy, and compliance of the College's payroll and timekeeping operations and serves as the primary functional resource for payroll systems and processes.

Job Responsibilities:

• Manage and administer the College's bi-weekly payroll process, ensuring timely, accurate, and compliant processing of employee and student payroll.
• Serve as the primary functional resource for Workday timekeeping and payroll processes.
• Monitor system processes and configurations to identify discrepancies and compliance concerns; research and resolve complex payroll issues; and determine or recommend appropriate process, eligibility, or system changes.
• Coordinate testing and implementation of approved changes.
• Collaborate with Human Resources to evaluate and implement payroll requirements associated with new or revised benefits, deductions, compensation, tax status, and other employment changes.
• Administer and monitor Workday timekeeping for all hourly employees, providing training, guidance, and support to employees and supervisors to promote accurate, timely, and compliant timekeeping and payroll processing.
• Administer processes supporting payroll and employment compliance for international students and employees, utilizing the College's Foreign National Information System (FNIS).
• Identify individuals requiring access, communicate required actions and deadlines, monitor completion, and follow up as needed.
• Monitor international student employment and hours to ensure compliance with applicable limits and requirements.
• Administer Bonner Scholar program stipends in coordination with the Bonner Office.
• Coordinate with third-party service provider regarding jurisdictional updates, amendment process, tax reporting, and annual reconciliation for W-2 processing.
• Prepare, reconcile, and transmit payroll-related reports, vendor files, and payments, ensuring accuracy and compliance with applicable requirements.
• Responsibilities include retirement contributions, garnishments, levies, new-hire reporting, and reports required by college departments, external granting agencies, and internal or external audits.
• Administer alternative payroll disbursement processes as part of the College's Emergency Operations Plan.
• Provide assistance with monitoring and reconciling the Workday procurement punchout process, audits, general accounting and other financial matters as needed.

Job Qualifications:

• Bachelor's degree required, or an equivalent combination of education and experience may be considered in lieu of degree.
• Five years of progressively responsible payroll administration experience required.
• Experience with payroll tax compliance, payroll reporting, and reconciliation processes required.
• Workday or comparable enterprise payroll and human resources system experience preferred.
• Experience with foreign national payroll or tax processes preferred.
• Strong analytical, problem-solving, and research skills required, with the ability to evaluate information and determine appropriate courses of action.
• Strong organizational, communication, and interpersonal skills required.
• Proficiency with Microsoft Office applications, including advanced Excel skills required.
• Ability to manage multiple priorities and work effectively during high-demand payroll periods required.

General office environment that requires sitting on a constant basis. The candidate will perform computer work, keyboard use, and telecommunications on a frequent basis. Manual dexterity will be required to perform keyboard and writing activities on a frequent basis. Visual acuity is required on a frequent basis to read and review print and electronic documents. Reaching and pushing/pulling with a force of up to 10lbs will be performed on a rare basis. Mobility of the candidate will be sufficient to allow moving about the office and to and from the building on an occasional basis. The physical demands must be met to successfully perform the essential functions of this job.

Benefits Highlights:

• 403 (b) Retirement
• Medical, Dental, and Vision Insurance
• Vacation Time (23 days)
• Sick Time (12 days)
• Paid Holidays (21 days)
• Employee Assistance Program
• Long-Term & Short-Term Disability
• Life and AD&D Insurance
• Tuition Remission

Rhodes is an equal opportunity employer that offers an excellent benefits package and a great working environment.

Rhodes College is an international, four-year, private, co-educational, residential college committed to the liberal arts and sciences, located in Memphis, Tennessee. We aspire to graduate students with a lifelong passion for learning, a compassion for others, and the ability to translate academic study and personal concern into effective leadership in their communities and the world. We encourage applications from qualified individuals interested in helping us achieve this vision. Rhodes is profiled in The Princeton Review’s popular college guide, The Best 384 Colleges: 2019 Edition, and ranks No. 10 for Most Accessible Professors and No. 16 for Most Engaged in Community Service. Rhodes is also one of fifty colleges included in both editions of The Princeton Review’s list of “Colleges That Create Futures” and continues to be included in each new edition of Colleges That Pay You Back: The 200 Schools That Give You the Best Bang for Your Buck. For two years in a row, Rhodes was named America’s #1 Service-Oriented College by Newsweek magazine.