Payroll Manager

Propel Recruitment LLC; California; Remote; USD 150,000 - 160,000; Full time

Benefits offered by this job

Remote work

Onsite leadership meetings in Alameda

Job summary

Propel Recruitment LLC partners with a California healthcare organization to hire an experienced Payroll Manager. The role is primarily remote with periodic in-person leadership meetings in Alameda County, CA.

You will own payroll operations, timekeeping, and scheduling, coordinating with HR, Finance, and shared services, while ensuring compliance and process improvement. Candidates must reside in California and have 5+ years in payroll, with Workday/ADP experience and knowledge of California

Qualifications

• 5+ years of progressive payroll and workforce management experience.
• Strong knowledge of California wage-and-hour laws and tax compliance.
• Experience with multi-location healthcare payroll highly preferred.
• Experience with Workday or ADP payroll platforms.

Responsibilities

• Manage full-cycle payroll operations across multiple entities and timekeeping.
• Ensure accurate processing of pay, overtime, bonuses, deductions, and garnishments.
• Oversee timekeeping and scheduling systems and ensure timely approvals.
• Lead system implementations, testing, and process improvements.
• Develop reporting and workforce metrics for leadership decision-making.
• Ensure compliance with federal, state, and local payroll regulations.

Skills

Payroll management

Full-cycle payroll

Timekeeping & scheduling

Workday/ADP experience

California compliance

Education

Bachelor’s degree in Business Administration or related field

CPP certification preferred

Tools

Workday

ADP

Job description

Primarily Remote | Alameda County, CA | $150K–$160K Base Salary

The Opportunity

We are partnering with an established California healthcare organization seeking an experienced Payroll Manager to join its team.

This opportunity offers the resources and complexity of a large healthcare environment with the flexibility of a primarily remote schedule. The Payroll Manager will have significant ownership and visibility, overseeing payroll operations while playing an important role in timekeeping, workforce management, systems optimization, compliance, and process improvement.

The position is primarily remote, with periodic in-person leadership meetings in Alameda County.

Please note: Only candidates who currently reside in California will be considered for this opportunity.

Why This Opportunity Stands Out

• Primarily remote with periodic onsite leadership meetings
• High-visibility role with meaningful ownership and opportunity to make an impact
• Partner closely with HR, Finance, Operations, leadership, and shared services
• Broad responsibilities beyond simply processing payroll
• Opportunity to lead and improve payroll, timekeeping, scheduling, and workforce management processes
• Significant exposure to systems implementation, automation, reporting, and process improvement
• Work within a large, complex, multi-location environment
• Opportunity to become a key payroll and workforce management resource within the organization

What You’ll Be Doing

• Manage full-cycle, end-to-end payroll operations, including preparation, validation, processing, reconciliation, and timely distribution
• Support payroll across multiple business units and entities
• Ensure accurate processing of regular pay, overtime, differentials, bonuses, PTO, on-call pay, deductions, garnishments, and adjustments
• Review, reconcile, and validate payroll data prior to final processing
• Research and resolve payroll discrepancies, employee concerns, tax issues, and payroll inquiries
• Ensure compliance with applicable federal, state, and local payroll and wage-and-hour requirements
• Oversee timekeeping operations and ensure employee time records are accurately reviewed, validated, and approved
• Identify, investigate, and resolve timekeeping exceptions and discrepancies
• Support employee scheduling systems and broader workforce management operations
• Serve as a subject matter expert for payroll, timekeeping, and scheduling systems
• Lead and support system implementations, testing, training, upgrades, integrations, and optimization
• Identify opportunities for automation, standardization, and process improvement
• Support payroll-related audits, reporting requirements, and year-end activities
• Develop reporting and workforce metrics to support leadership decision-making
• Partner closely with HR, Finance, Operations, leadership, and shared services teams

What We’re Looking For

• 5+ years of progressive payroll and workforce management experience
• Strong full-cycle payroll experience, including processing, reconciliation, compliance, and regulatory reporting
• Strong knowledge of California wage-and-hour laws, payroll regulations, and tax compliance requirements
• Experience working within a complex, multi-location organization
• Healthcare or medical group payroll experience strongly preferred
• Experience with major HRIS and payroll platforms, such as Workday, ADP, or comparable systems
• Strong experience with timekeeping, scheduling, and workforce management systems
• Experience implementing or improving payroll, timekeeping, or scheduling technology is a plus
• Strong analytical, organizational, and problem-solving skills
• High level of accuracy and attention to detail
• Ability to independently manage multiple priorities and strict payroll deadlines
• Strong communication skills with the ability to partner effectively across departments and levels of leadership
• Bachelor’s degree in Business Administration, Human Resources, Finance, Healthcare Administration, or a related field, or equivalent relevant management experience
• CPP or similar payroll certification preferred

Location & Work Arrangement

Alameda County, California

This is a primarily remote position with periodic in-person leadership meetings in Alameda County.

Candidates may live anywhere within California but must be able to attend required onsite meetings in Alameda County. Only candidates who currently reside in California will be considered.

Compensation

The anticipated base salary range for this position is $150,000–$160,000 annually.

Actual compensation within this range will be determined based on relevant experience, skills, qualifications, and other job-related factors.