Human Resources Associate

Tiburcio Vasquez Health Center, Inc.; Hayward (CA); Híbrido; USD 75.000 - 85.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical with full coverage

Dental

Vision coverage

Retirement plan with employer match

Paid leave and holidays

Tuition reimbursement

Hybrid work arrangement

Descripción de la vacante

Tiburcio Vasquez Health Center, Inc. in Hayward, CA is seeking an experienced Human Resources Associate to manage bi-weekly payroll, benefits administration, and HR recordkeeping in a compliance-minded environment.

The role requires at least three years of payroll experience, strong Excel skills, and familiarity with Paylocity and HRIS timekeeping systems. You will support open enrollment, audits, and employee inquiries while ensuring confidentiality.

Formación

• Bachelor’s degree in HR, Accounting, Business Administration or related field, or equivalent relevant work experience.
• Minimum three (3) years of payroll processing experience.
• Hands-on experience with employee benefits administration, including enrollment and ongoing benefits support.
• Experience with payroll and HRIS platforms and timekeeping systems.
• Strong Microsoft Excel and Paylocity experience preferred.
• Union payroll experience preferred.
• Working knowledge of California wage and hour laws, payroll taxes, ACA, and COBRA regulations strongly preferred.
• Payroll certification such as FPC or CPP preferred.
• Strong attention to detail and accuracy in payroll processing and recordkeeping.
• Ability to maintain confidentiality and exercise sound judgment with sensitive employee information.

Responsabilidades

• Process bi-weekly and off-cycle payroll end-to-end, including timecard review and payroll register audits.
• Review timecards for missed punches, rest breaks, double time and corrections; send deadlines reminders.
• Enter payroll adjustments such as retro pay, bonuses, allowances, and PTO payouts.
• Maintain payroll records aligned with PANs and seniority-based step increases.
• Process wage garnishments and levies; set up time-off accruals for new hires.
• Submit post-payroll remittances and reporting for union dues, pension, 403(b), FSA, workers’ comp, and related reports.
• Review quarterly payroll tax reports and support year-end W-2 processing.
• Coordinate annual open enrollment and ACA reporting; handle enrollments and adjacencies.
• Answer employee questions regarding eligibility, coverage, and HRA claims.

Conocimientos

Strong Microsoft Excel

Paylocity experience

HRIS platforms experience

Timekeeping systems experience

Confidentiality and discretion

Educación

Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field

Herramientas

HRIS

Timekeeping systems

Descripción del empleo

Human Resources Associate supports biweekly payroll, employee benefits administration, and compliance-minded HR recordkeeping for the organization.

Responsibilities

• Process bi-weekly and off-cycle payroll end-to-end, including timecard review, payroll-related imports, and payroll register audits
• Review timecards for missed punches, missed rest breaks, double time, and correction requests; send pay period timecard deadline reminders
• Enter payroll adjustments such as retro pay, bonuses, allowances, step increases, across-the-board increases, and PTO payouts
• Maintain payroll records aligned with personnel action notices (PANs) and seniority-based step increases
• Process wage garnishments and levies; set up time-off accruals for new hires
• Submit post-payroll remittances and reporting for union dues, pension, 403(b), FSA, workers’ comp, and BLS multiple worksite reports
• Review quarterly payroll tax reports and support year-end W-2 processing
• Administer 403(b) loans and hardship requests; reconcile the bi-weekly 403(b) feedback file
• Build the annual payroll and holiday calendar
• Support internal and external audits, including finance and 403(b) audits
• Approve new-hire and life-event enrollments; collect supporting documentation and track opt-outs and cash-in-lieu payments
• Ensure benefit deductions in payroll match carrier enrollments; reconcile monthly carrier invoices
• Coordinate annual open enrollment, including staff communications, an enrollment webinar with the broker, and a post-enrollment audit
• Handle annual ACA/1095-C reporting
• Answer employee questions regarding eligibility, coverage, and HRA claims; work with the broker to resolve complex issues

Requirements

• Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field, or equivalent relevant work experience
• Minimum three (3) years of payroll processing experience
• Hands-on experience with employee benefits administration, including enrollment and ongoing benefits support
• Experience with payroll and HRIS platforms and timekeeping systems
• Strong Microsoft Excel skills and Paylocity experience highly preferred
• Union payroll experience highly preferred
• Working knowledge of California wage and hour laws, payroll taxes, ACA, and COBRA regulations strongly preferred
• Payroll certification such as FPC or CPP preferred
• Strong attention to detail and accuracy in payroll processing and recordkeeping
• Ability to maintain confidentiality and exercise sound judgment with sensitive employee information
• Clear, compassionate, professional communication across all levels
• Strong organizational skills; ability to manage multiple priorities and meet deadlines
• Excellent problem-solving skills for payroll and benefits-related issues
• Strong customer service mindset and respectful, responsive employee support
• Ability to work independently and collaborate with HR, Finance, and other departments

Technologies

• Microsoft Excel
• Paylocity
• HRIS
• Timekeeping systems

Benefits

• Medical with 100% paid co-payments, premiums, and related costs
• Dental
• Vision, including dependent and domestic partner coverage
• Generous paid leave benefits including holidays
• Flexible Spending Accounts
• Retirement plans with an Employer match
• Tuition reimbursement
• Monthly treats
• Pet insurance
• Hybrid work arrangement available upon successful completion of the probationary period

Schedule

• Full-time role, 40 hours per week, typically Monday through Friday
• Occasional Saturday hours as needed
• Hybrid work arrangement available upon successful completion of the probationary period

Compensation

• $75,000 - $85,000 per year
• Starting salary determined based on experience and internal equity
• Compensation ranges determined by market-based analysis and fully disclosed in accordance with California law

Location: Hayward, CA (hybrid)