Payroll Administrator

Confidential; California; Hybrid; USD 27,000 - 39,000; Full time

Job summary

Nuvia Staffing seeks a Payroll Administrator for a remote role in California. The position focuses on hands-on payroll processing with Rippling and MITC, timekeeping oversight, and strict adherence to wage-and-hour rules. The candidate will audit, report, and train others while maintaining confidentiality and ensuring accuracy in payroll operations.

The role requires 3+ years of payroll experience, strong Google Sheets skills, and the ability to work independently in a remote environment.

Qualifications

• 3+ years of hands-on payroll experience.
• Direct experience processing payroll and conducting payroll audits.
• Experience with Rippling is preferred and MITC is required.
• Strong understanding of timekeeping and attendance systems.
• Advanced Google Sheets skills.
• Knowledge of California wage-and-hour requirements.
• Experience creating, revising SOPs and policies.

Responsibilities

• Review, audit, and process payroll using Rippling and MITC.
• Monitor time and attendance, including hours, schedules, missed punches, and corrections.
• Investigate and resolve discrepancies related to time submissions, overtime, meals, and attendance.
• Conduct regular payroll audits to ensure accuracy and compliance.
• Prepare and maintain payroll-related reports and tracking spreadsheets.
• Track KPIs related to payroll, timekeeping, and compliance.
• Maintain confidentiality of payroll data and records.
• Partner with management to train new hires on MITC and hour submission procedures.
• Review and update SOPs, payroll procedures, and related policies.

Skills

Payroll experience

Rippling experience

MITC experience

Google Sheets

Timekeeping mastery

Tools

Rippling

MITC

Job description

Payroll Administrator

Confidential Remote, California, United States

About this position

Payroll Administrator – Remote

Compensation: $24.00 per hour

Nuvia Staffing is conducting a confidential search for an experienced Payroll Administrator to support a rapidly growing organization in California. This is a hands-on payroll and timekeeping role requiring strong attention to detail, excellent follow-through, and the ability to identify and resolve discrepancies before payroll is finalized.

The ideal candidate will have experience working directly with Rippling and MITC, be highly proficient in Google Sheets, and understand California wage-and-hour compliance.

Review, audit, and process payroll using Rippling and MITC

Monitor employee time and attendance, including hours submitted, schedules, missed punches, and corrections

Investigate and resolve discrepancies related to time submissions, overtime, meal/rest periods, and attendance

Conduct regular payroll audits to ensure accuracy and compliance

Prepare and maintain payroll-related reports and tracking spreadsheets

Track key performance indicators (KPIs) related to payroll, timekeeping, and compliance

Monitor the organization's California compliance score and identify areas requiring attention or improvement

Maintain accurate payroll and timekeeping records

Work closely with management to resolve payroll and timekeeping issues

Partner with management to train new hires on MITC and proper hour submission procedures

Provide guidance to employees and managers regarding timekeeping and payroll processes

Review, revise, and update SOPs, payroll procedures, and related policies

Identify process gaps and recommend improvements to payroll and timekeeping workflows

Ensure payroll practices remain aligned with applicable California requirements

Maintain confidentiality of employee payroll, wage, and personnel information

Salary Information

$24 - $24Hourly Wage

Requirements

Qualifications

3+ years of hands-on payroll or payroll administration experience

Direct experience processing payroll and conducting payroll audits

Experience with Rippling is preferred and MITC is required

Strong understanding of timekeeping and attendance systems

Advanced or highly proficient Google Sheets skills

Strong reporting and data-analysis capabilities

Experience investigating payroll and timekeeping discrepancies

Knowledge of California wage-and-hour requirements

Familiarity with Title 14 or Title 22 regulations preferred

Experience creating, revising, and maintaining SOPs and policies

Strong organizational skills and exceptional attention to detail

Ability to work independently in a remote environment

Strong communication skills and ability to partner effectively with management

Demonstrated ability to handle confidential and sensitive employee information

Ideal Candidate

The ideal candidate is hands-on, analytical, and compliance-minded. This is not simply a payroll data-entry position. The Payroll Administrator will be responsible for reviewing information, identifying inconsistencies, investigating the underlying issues, and working with management to ensure accurate and compliant payroll.

Experience working in healthcare, behavioral health, human services, residential services, or other regulated environments is highly desirable.

This is a confidential search. The client's name and additional organizational details will be disclosed to qualified candidates during the recruitment process.

Nuvia Staffing is an equal opportunity employer.