Payroll & Invoicing Specialist — Drive Financial Precision

Townsend Corporation; Chicago (IL); Presencial; USD 42 000 - 60 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Weekly pay

Paid Time Off

Medical and health benefits

401(k) with 4% company match

Opportunities for professional growth

Resumo da oferta

Townsend Company LLC is seeking a Payroll and Invoicing Associate to support payroll processing and customer invoicing across our field operations. You will ensure timecards are accurate, invoices are prepared on time, and discrepancies are resolved promptly to keep critical financial processes moving.

You will collaborate with field supervisors and operations, maintain accurate records, and assist with month-end reporting.

Qualificações

• High school diploma or equivalent.
• 2–4 years of experience in payroll, invoicing, billing, accounting support, or a related administrative function.
• Experience reviewing timecards, payroll records, invoices, or other detailed financial documentation.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and meet recurring deadlines.
• Strong organizational, analytical, and problem-solving skills.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Ability to handle confidential employee and financial information appropriately.
• Ability to work independently while collaborating effectively with field and office teams.

Responsabilidades

• Review employee timecards and payroll information for accuracy and completeness.
• Verify hours worked, overtime, job assignments, pay rates, and other payroll-related information.
• Work with field supervisors and managers to resolve missing or inaccurate timekeeping information.
• Assist with payroll adjustments, corrections, reimbursements, and related transactions.
• Maintain accurate payroll records and supporting documentation.
• Respond to employee and management questions regarding timekeeping and payroll.
• Help ensure payroll information is completed according to established schedules and deadlines.
• Assist with payroll reconciliations and reporting.
• Prepare and process customer invoices accurately and on time.
• Review work orders, contracts, purchase orders, time records, and supporting documentation before invoicing.
• Verify labor, equipment, materials, and other billable charges.
• Partner with operations and field teams to obtain missing information and resolve billing discrepancies.
• Ensure invoices meet customer-specific requirements and contractual terms.
• Submit invoices and supporting documentation through required customer billing systems and portals.
• Research rejected or disputed invoices and coordinate corrections and resubmissions.
• Assist with invoice reconciliations and outstanding billing issues.
• Partner with field supervisors, operations management, payroll, accounting, and other departments.
• Research and resolve discrepancies involving employee time, job coding, billing documentation, and related information.
• Maintain accurate records across payroll, accounting, and operational systems.
• Assist with month-end and period-end reporting and reconciliations.
• Support internal and external audit requests.
• Help identify opportunities to improve payroll and billing accuracy, efficiency, and processes.

Conhecimentos

Payroll

Invoicing

Billing

Timekeeping

Attention to detail

Excel

Communication

Formação académica

Associate degree in Accounting

Bachelor's degree in Finance (preferred)

Ferramentas

Excel

Outlook

Descrição da oferta de emprego

Townsend Company LLC is seeking a Payroll and Invoicing Associate to support payroll processing and customer invoicing across our field operations. You will ensure timecards are accurate, invoices are prepared on time, and discrepancies are resolved promptly to keep critical financial processes moving.

You will collaborate with field supervisors and operations, maintain accurate records, and assist with month-end reporting.