Payroll & Invoicing Specialist

Townsend Corporation; Chicago (IL); Vor Ort; USD 42.000 - 60.000; Vollzeit

Benefits dieser Stelle

Weekly pay

Paid Time Off

Medical and health benefits

401(k) with 4% company match

Opportunities for professional growth

Zusammenfassung

Townsend Company LLC is seeking a Payroll and Invoicing Associate to support payroll processing and customer invoicing across our field operations. You will ensure timecards are accurate, invoices are prepared on time, and discrepancies are resolved promptly to keep critical financial processes moving.

You will collaborate with field supervisors and operations, maintain accurate records, and assist with month-end reporting.

Qualifikationen

• High school diploma or equivalent.
• 2–4 years of experience in payroll, invoicing, billing, accounting support, or a related administrative function.
• Experience reviewing timecards, payroll records, invoices, or other detailed financial documentation.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and meet recurring deadlines.
• Strong organizational, analytical, and problem-solving skills.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Ability to handle confidential employee and financial information appropriately.
• Ability to work independently while collaborating effectively with field and office teams.

Aufgaben

• Review employee timecards and payroll information for accuracy and completeness.
• Verify hours worked, overtime, job assignments, pay rates, and other payroll-related information.
• Work with field supervisors and managers to resolve missing or inaccurate timekeeping information.
• Assist with payroll adjustments, corrections, reimbursements, and related transactions.
• Maintain accurate payroll records and supporting documentation.
• Respond to employee and management questions regarding timekeeping and payroll.
• Help ensure payroll information is completed according to established schedules and deadlines.
• Assist with payroll reconciliations and reporting.
• Prepare and process customer invoices accurately and on time.
• Review work orders, contracts, purchase orders, time records, and supporting documentation before invoicing.
• Verify labor, equipment, materials, and other billable charges.
• Partner with operations and field teams to obtain missing information and resolve billing discrepancies.
• Ensure invoices meet customer-specific requirements and contractual terms.
• Submit invoices and supporting documentation through required customer billing systems and portals.
• Research rejected or disputed invoices and coordinate corrections and resubmissions.
• Assist with invoice reconciliations and outstanding billing issues.
• Partner with field supervisors, operations management, payroll, accounting, and other departments.
• Research and resolve discrepancies involving employee time, job coding, billing documentation, and related information.
• Maintain accurate records across payroll, accounting, and operational systems.
• Assist with month-end and period-end reporting and reconciliations.
• Support internal and external audit requests.
• Help identify opportunities to improve payroll and billing accuracy, efficiency, and processes.

Kenntnisse

Payroll

Invoicing

Billing

Timekeeping

Attention to detail

Excel

Communication

Ausbildung

Associate degree in Accounting

Bachelor's degree in Finance (preferred)

Tools

Excel

Outlook

Jobbeschreibung

Position:Payroll & Invoicing Specialist

Location: Muncie, IN

Job Id:1440

# of Openings:1

Payroll and Invoicing Associate

Department: Finance
Employment Type: Full-Time
Company: Townsend Company LLC / Gunnison Tree Service

Build Your Career With a Company That Keeps Critical Infrastructure Moving

Behind every successful field operation is a team making sure employees are paid accurately, customers are billed correctly, and the details stay on track.

Townsend Company LLC and Gunnison Tree Service are industry leaders in utility vegetation management and right-of-way services, supporting electric utilities and infrastructure across the United States. As our organization continues to grow, we are looking for a Payroll and Invoicing Associate who enjoys working with details, solving problems, and keeping important financial processes moving.

This is an opportunity to join a growing organization where your work directly supports our employees, field operations, customers, and overall business.

What We Offer

• Weekly pay
• Paid Time Off
• Medical and other health benefits
• 401(k) with a 4% company match
• Opportunities for professional growth and development
• The opportunity to support a growing, multi-company organization
• A collaborative environment where Finance works closely with operations and field leadership

What You’ll Do

As a Payroll and Invoicing Associate, you’ll support two critical areas of the business: payroll and customer invoicing. You’ll help make sure employee time and payroll information is accurate, customer invoices are completed on time, and discrepancies are resolved before they become larger issues.

Payroll

• Review employee timecards and payroll information for accuracy and completeness.
• Verify hours worked, overtime, job assignments, pay rates, and other payroll-related information.
• Work with field supervisors and managers to resolve missing or inaccurate timekeeping information.
• Assist with payroll adjustments, corrections, reimbursements, and related transactions.
• Maintain accurate payroll records and supporting documentation.
• Respond to employee and management questions regarding timekeeping and payroll.
• Help ensure payroll information is completed according to established schedules and deadlines.
• Assist with payroll reconciliations and reporting.

Invoicing & Billing

• Prepare and process customer invoices accurately and on time.
• Review work orders, contracts, purchase orders, time records, and supporting documentation before invoicing.
• Verify labor, equipment, materials, and other billable charges.
• Partner with operations and field teams to obtain missing information and resolve billing discrepancies.
• Ensure invoices meet customer-specific requirements and contractual terms.
• Submit invoices and supporting documentation through required customer billing systems and portals.
• Research rejected or disputed invoices and coordinate corrections and resubmissions.
• Assist with invoice reconciliations and outstanding billing issues.

Supporting the Business

• Partner with field supervisors, operations management, payroll, accounting, and other departments.
• Research and resolve discrepancies involving employee time, job coding, billing documentation, and related information.
• Maintain accurate records across payroll, accounting, and operational systems.
• Assist with month-end and period-end reporting and reconciliations.
• Support internal and external audit requests.
• Help identify opportunities to improve payroll and billing accuracy, efficiency, and processes.

What We’re Looking For

Required Qualifications

• High school diploma or equivalent.
• 2–4 years of experience in payroll, invoicing, billing, accounting support, or a related administrative function.
• Experience reviewing timecards, payroll records, invoices, or other detailed financial documentation.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and meet recurring deadlines.
• Strong organizational, analytical, and problem-solving skills.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Ability to handle confidential employee and financial information appropriately.
• Ability to work independently while collaborating effectively with field and office teams.

What Will Help You Stand Out

• Associate degree in Accounting, Finance, Business Administration, or a related field.
• Experience in construction, utilities, vegetation management, field services, or another labor-intensive industry.
• Experience with payroll, ERP, accounting, timekeeping, or customer billing systems.
• Experience supporting payroll or invoicing across multiple locations.
• Experience with customer billing portals, purchase orders, job costing, or project-based invoicing.
• Knowledge of prevailing wage, certified payroll, union payroll, or other specialized payroll requirements.

The Right Fit

You may be a strong fit for this position if you enjoy working with numbers and details but also like working with people. You’re comfortable following up when information is missing, researching discrepancies, managing competing deadlines, and taking ownership of getting things right.

Accuracy matters in this role—but so does communication. You’ll regularly work with both field and office teams to keep payroll and invoicing moving.

Grow With Townsend

At Townsend Company LLC and Gunnison Tree Service, the work happening behind the scenes is just as important as the work happening in the field. Our Finance team helps support employees and operations across a growing organization serving critical infrastructure throughout the country.