Human Resources and Payroll Administrator

Confidential Jobs; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Confidential Jobs is seeking an HR & Payroll Administrator to support HR functions and accurate payroll processing. The role includes maintaining confidential employee records, onboarding/offboarding, benefits administration and compliance with labor laws.

The ideal candidate is highly organized, detail-oriented and capable of handling sensitive information. Responsibilities span HR administration and payroll duties, including timesheet verification, wage calculations, tax withholdings and

Qualifications

• Bachelor's or associate degree in HR, business, accounting or related field.
• 2–5 years of HR administration and payroll processing experience preferred, but entry-level considered.
• Knowledge of HR practices, payroll regulations, and federal/state laws.
• Experience with HRIS and payroll software; proficient with Excel.

Responsibilities

• Maintain confidential employee files and HR records.
• Oversee onboarding and offboarding processes.
• Maintain attendance, leave and timekeeping records.
• Administer benefits enrollments and changes.
• Respond to HR inquiries and support policy adherence.
• Assist performance management and employee development initiatives.
• Ensure compliance with laws and company policies.
• Support HR reporting, audits, invoicing and recordkeeping.

Skills

Payroll processing

HR administration

Excel

Organizational skills

Communication skills

Confidentiality

Education

Associate's or Bachelor's degree in HR/Business/Accounting

Tools

HRIS systems

Payroll software

Microsoft Excel

Job description

The HR & Payroll Administrator is responsible for supporting the organization's human resources functions while ensuring the accurate and timely processing of payroll. This role manages employee records, with onboarding and offboarding, administers employee benefits, maintains HR compliance, and processes payroll in accordance with company policies and applicable labor laws. The ideal candidate is highly organized, detail-oriented, multi-tasker and able to maintain confidentiality while providing exceptional support to employees and management.

Key Responsibilities

Human Resources Administration

• Maintain accurate and confidential employee personnel files and HR records.
• Facilitate employee onboarding and offboarding processes.
• Maintain employee attendance, leave, and timekeeping records.
• Administer employee benefits, enrollments, and changes.
• Respond to employee inquiries regarding HR policies, benefits, and procedures.
• Assist in performance management and employee development initiatives.
• Ensure compliance with federal, state, and local employment laws and company policies.
• Support HR reporting, audits, invoices, collections and recordkeeping requirements.

Payroll Administration

• Process semi-monthly payroll accurately and on schedule.
• Verify employee timesheets, overtime, leave balances, and payroll adjustments.
• Calculate wages, deductions, bonuses, commissions, and reimbursements.
• Maintain payroll records and ensure confidentiality of payroll information.
• Process new hires, employee status changes, and terminations in the payroll system.
• Ensure payroll tax deductions and statutory withholdings are processed accurately.
• Prepare payroll reports for management and accounting.
• Resolve payroll discrepancies and respond to employee payroll inquiries.
• Coordinate with finance and accounting to reconcile payroll-related accounts.
• Ensure compliance with payroll regulations and reporting requirements.

Qualifications

• Associate's or Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field preferred.
• 2–5 years of experience in HR administration and payroll processing preferred, but entry-level candidates are encouraged to apply.
• Knowledge of HR practices, employment laws, and payroll regulations.
• Experience with HRIS and payroll software.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong attention to detail and accuracy.

Preferred Qualifications

• Payroll certification (FPC or CPP) is an asset.
• Experience with benefits administration and compliance reporting.
• Time management
• Confidentiality and integrity
• Organization and planning
• Communication and interpersonal skills
• Problem-solving and critical thinking
• Ability to manage multiple priorities in a fast-paced environment

Working Conditions

• Office work environment.
• Standard business hours with occasional overtime during payroll processing periods or year-end reporting.