Payroll & HR Admin Specialist for a Fast-Paced Growth Team

Take 5 Oil; United States; On-site; USD 45,000 - 60,000; Full time

Job summary

Take 5 Oil is seeking a Payroll & HR Administrative Assistant to support a growing HR team. The role focuses on accurate payroll data entry, onboarding support, recruiting admin, and maintaining employee records in a fast-paced environment.

The ideal candidate has 2–4 years of admin/HR/payroll experience, strong data-entry skills, and proficiency with MS Office. Experience with Workday is a plus, and confidentiality is essential in handling personnel information.

Qualifications

• 2–4 years of administrative, HR, payroll support, or office administration experience.
• Exceptional data entry skills with a strong focus on speed, accuracy, and attention to detail.
• Experience with high-volume administrative tasks while meeting deadlines.
• Strong organizational and time management skills with the ability to prioritize multiple responsibilities.
• Proficiency with Microsoft Office, including Excel, Word, and Outlook.
• Experience with HRIS or payroll systems (Workday experience is a plus but not required).
• Associate’s degree in Human Resources, Business Administration, Accounting, or a related field preferred.

Responsibilities

• Enter and maintain weekly payroll data for approximately 600 employees in Workday with a high level of accuracy, including hours worked, pay rate changes, deductions, and other payroll-related information.
• Verify payroll data for completeness and accuracy while meeting strict weekly deadlines.
• Support the recruiting process by posting job openings, screening applicants, scheduling interviews, and preparing offer letters.
• Coordinate employee onboarding, including new hire paperwork, Workday data entry, and I-9/E-Verify processing.
• Receive, scan, and forward garnishment orders, tax notices, and other payroll-related documents to our payroll provider for processing.
• Ensure workers’ compensation incident reports are completed thoroughly and submitted to our insurance broker in a timely manner.
• Maintain accurate and confidential employee files and HR records, both electronic and paper.
• Provide day-to-day administrative support to the HR Director and leadership team.
• Assist the Accounting department with administrative and data entry projects during lower-volume periods.
• Perform other administrative duties as assigned.

Skills

Data entry

High-volume tasks

Organizational skills

MS Office

HRIS

Discretion

Education

Associate degree

Tools

Workday

Job description

Take 5 Oil is seeking a Payroll & HR Administrative Assistant to support a growing HR team. The role focuses on accurate payroll data entry, onboarding support, recruiting admin, and maintaining employee records in a fast-paced environment.

The ideal candidate has 2–4 years of admin/HR/payroll experience, strong data-entry skills, and proficiency with MS Office. Experience with Workday is a plus, and confidentiality is essential in handling personnel information.