Payroll Fulfillment & Logistics Specialist

CoAd; Birmingham (AL); On-site; USD 32,000 - 52,000; Full time

Job summary

CoAd in the United States is seeking a Distribution Specialist to oversee the meticulous production, packing, and timely shipping of payroll materials to our clients. The role also supports quarter-end and year-end processes and requires maintaining production equipment and office supplies.

You will coordinate FedEx shipments, prepare shipping labels, verify invoice amounts, and ensure accuracy of all deliveries.

Responsibilities

• Prepares payroll packaging labels with contact, client name, address, date, delivery instructions and payroll invoice amount
• Prepares checks for shipment by removing from printer, sorting, folding, inserting and sealing envelopes
• Prepares client reports by sorting applicable sections
• Maintains integrity by matching checks and counts to reports and invoice registers
• Prepares shipping labels with correct payment amounts using invoice reports; adjusts invoices as needed
• Packages payroll in shipping envelopes or FedEx overnight packages
• Coordinates overnight shipments using FedEx Powership labeling system and courier manifests
• Tracks and coordinates delivery issues
• Notifies management of delivery problems with payroll
• Posts invoice amounts to manifest
• Maintains supplies of check stock and envelopes
• Document scanning
• Equipment maintenance for related departmental equipment
• Mail distribution/drop off
• Open-ended end-of-day completion due to delays
• Fulfillment of Sales & Marketing material to remote offices
• Fulfillment of company forms and materials
• New Client Kit distribution
• Support for special projects (annual Benefits Open Enrollment)

Job description

CoAd in the United States is seeking a Distribution Specialist to oversee the meticulous production, packing, and timely shipping of payroll materials to our clients. The role also supports quarter-end and year-end processes and requires maintaining production equipment and office supplies.

You will coordinate FedEx shipments, prepare shipping labels, verify invoice amounts, and ensure accuracy of all deliveries.