Distribution Specialist

CoAd; Birmingham (AL); On-site; USD 32,000 - 52,000; Full time

Job summary

CoAd in the United States is seeking a Distribution Specialist to oversee the meticulous production, packing, and timely shipping of payroll materials to our clients. The role also supports quarter-end and year-end processes and requires maintaining production equipment and office supplies.

You will coordinate FedEx shipments, prepare shipping labels, verify invoice amounts, and ensure accuracy of all deliveries.

Responsibilities

• Prepares payroll packaging labels with contact, client name, address, date, delivery instructions and payroll invoice amount
• Prepares checks for shipment by removing from printer, sorting, folding, inserting and sealing envelopes
• Prepares client reports by sorting applicable sections
• Maintains integrity by matching checks and counts to reports and invoice registers
• Prepares shipping labels with correct payment amounts using invoice reports; adjusts invoices as needed
• Packages payroll in shipping envelopes or FedEx overnight packages
• Coordinates overnight shipments using FedEx Powership labeling system and courier manifests
• Tracks and coordinates delivery issues
• Notifies management of delivery problems with payroll
• Posts invoice amounts to manifest
• Maintains supplies of check stock and envelopes
• Document scanning
• Equipment maintenance for related departmental equipment
• Mail distribution/drop off
• Open-ended end-of-day completion due to delays
• Fulfillment of Sales & Marketing material to remote offices
• Fulfillment of company forms and materials
• New Client Kit distribution
• Support for special projects (annual Benefits Open Enrollment)

Job description

CoAd helps businesses navigate the complexities of workforce management through a combination of technology, expertise, and human support. Serving more than 17,000 clients nationwide, CoAd delivers payroll, HR, benefits administration, compliance support, workforce technology, and PEO services that help organizations simplify operations, support their employees, and drive growth.

Built on the belief that workforce solutions should be integrated, intuitive, and people-centered, CoAd empowers employers to manage their workforce with greater confidence while adapting to the evolving needs of today’s workplace.

CoAd is looking to hire a Distribution Specialist as we continue our evolution and growth into a leading HCM provider to businesses. The Distribution Specialist is responsible for the meticulous production, packing and timely shipping of payroll to all CoAd clients. This role involves supporting quarter-end and year-end processes, maintaining production equipment, managing office supplies and ensuring the accuracy and punctuality of all deliveries.

Key Responsibilities

• Prepares labels for payroll packaging, includes information for contact, client name, address, date, special delivery instructions and payroll invoice amount
• Prepares checks for shipment by removing from check printer, sorting, processing through folder-inserter units (folds, fills, seals envelopes)
• Prepares client reports by sorting each applicable section
• Maintains integrity by matching checks and check counts to correct client reports and invoice registers
• Prepares shipping labels with correct payment amounts using invoice reports; adjust invoice amounts manually as needed
• Packages payroll in shipping envelope or Fed Ex overnight package
• Coordinates overnight shipments utilizing FedEx Powership labeling system and courier manifest
• Tracks and coordinates delivery issues
• Notifies Management of potential problems with delivery of payrolls
• Posts invoice amounts to manifest
• Maintains supplies of check stock and envelopes
• Document scanning
• Equipment Maintenance departmental equipment (insert folder, check printer, FedEx Powership, mail machine
• Mail distribution/drop off
• Open-ended end of day completion, due to unforeseen production delays
• Fulfillment of Sales & Marketing material to remote offices
• Fulfillment of company-related forms, materials
• New Client Kit distribution
• Support for special projects (annual Benefits Open Enrollment)

About CoAd

CoAd helps businesses navigate the complexities of workforce management through a combination of technology, expertise, and human support. Serving more than 17,000 clients nationwide, CoAd delivers payroll, HR, benefits administration, compliance support, workforce technology, and PEO services that help organizations simplify operations, support their employees, and drive growth.

Built on the belief that workforce solutions should be integrated, intuitive, and people-centered, CoAd empowers employers to manage their workforce with greater confidence while adapting to the evolving needs of today’s workplace.

EEO

CoAd is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, national origin, ancestry, citizenship status, age, sex (including pregnancy, childbirth, breast feeding and pregnancy-related medical conditions), gender, gender identity or expression, sexual orientation, marital status, uniform service member and veteran status, disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.