Payroll Coordinator-38314

Harvard Maintenance; New York (NY); On-site; USD 23,419 - 31,684; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

LTD insurance

401K Savings Plan

Job summary

Harvard Maintenance is seeking a Payroll Coordinator to support the Payroll Director by managing full-cycle payroll administration for 600–1000 employees, collecting and inputting timesheets, distributing payroll checks, and maintaining confidential records.

The role requires meticulous attention to detail, strong numeric skills, and the ability to resolve payroll inquiries quickly in a fast-paced environment, with proficiency in Excel and database management.

Qualifications

• Minimum of 2 years’ experience in a payroll department.
• Associate degree preferred or equivalent combination of education and experience.
• Ability to maintain confidential information.
• Detail-oriented with strong mathematical and computer skills, including proficiency in MS Excel and database management.

Responsibilities

• Collect and input payroll data for 600–1000 employees+.
• Collect timesheets ensuring accuracy.
• Distribute payroll checks and organize mailing/expedite.
• Maintain confidential payroll files.
• Answer payroll inquiries and resolve discrepancies.
• Process wage and verification of employment including housing forms, mortgages, etc.

Skills

Payroll processing

Confidential data handling

Attention to detail

Strong math skills

Education

Associate degree or equivalent

Tools

MS Excel

Database management

Microsoft Windows

Job description

The Payroll Coordinator supports the Payroll Director by managing full‑cycle payroll administration. This role is responsible for collecting and processing timesheets, distributing payroll checks, and maintaining confidential records while ensuring accuracy and compliance. The position requires strong attention to detail and the ability to resolve payroll inquiries efficiently in a fast‑paced environment.

Responsibilities

• Compile and input payroll data for 600–1000 employees+
• Collect timesheets ensuring they are completed accurately
• Manage ePay
• Contact supervisors regarding missed timecards
• Distribute payroll checks (organizing mailing, federal express, etc.)
• Maintain and organize confidential payroll files
• Answer payroll inquiries and resolve all discrepancies as they arise
• Process wage and verification of employment including housing forms, mortgages, etc.

Qualifications

• Minimum of 2 years’ experience in a Payroll Department
• Associate’s Degree preferred or equivalent combination of education and experience
• Ability to maintain confidential information
• Extremely detail‑oriented with excellent mathematical and computer skills, including proficiency in Microsoft Windows, MS Excel, and database management

Benefits & Compensation

• USD $20.00/Hr.
• Medical, dental, life, and long‑term disability (LTD) insurance
• 401K Savings Plan

An Equal Opportunity Employer - M/F/D/V