Payroll Coordinator

Ledgent-Finance-; San Diego (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

Ledgent-Finance- is seeking a Payroll Coordinator / Office Manager to support daily admin functions while owning payroll processing and timekeeping. The role offers part-time or full-time flexibility and requires solid ADP experience in a fast-paced environment.

Ideal candidates have 3–5+ years in payroll administration and office operations, with strong organizational and confidentiality skills. Proficiency in QuickBooks and MS 365/Google Workspace is valued.

Qualifications

• 3–5+ years in payroll administration, office management or administrative operations.
• Hands-on payroll processing experience and attention to detail.
• ADP experience required; ADP Workforce Now preferred.
• Experience managing employee timekeeping records and payroll documentation.
• Familiarity with QuickBooks or similar accounting software.

Responsibilities

• Process bi-weekly payroll accurately and on schedule through ADP.
• Review and approve timecards prior to payroll processing.
• Monitor timekeeping records, resolve missed punches, and investigate discrepancies.
• Maintain payroll records and ensure policy and regulatory compliance.
• Provide payroll-related reports to accounting partners as needed.
• Assist with payroll reconciliation inquiries and follow-ups.
• Coordinate day-to-day office administration, scheduling, supplies, and vendor relations.
• Maintain organized filing systems, electronic and physical.
• Support onboarding activities, I-9 verification, and personnel files.
• Prepare routine reports and administrative documentation.
• Handle confidential payroll information with professionalism.
• Serve as a resource for payroll and timekeeping questions.

Skills

Payroll administration

Office management

HR support

Administrative operations

ADP

ADP Workforce Now

QuickBooks

Microsoft 365

Google Workspace

Timekeeping

Tools

ADP Workforce Now

QuickBooks

Microsoft 365

Google Workspace

Job description

Salary: USD26 - USD35 per hour

Payroll Coordinator / Office Manager (Part-Time or Full-Time)

Position Overview

We are seeking a reliable, highly organized, and detail-oriented Payroll Coordinator / Office Manager to support daily administrative and operational functions while taking ownership of payroll administration and employee timekeeping processes. This individual will play a key role in ensuring payroll is processed accurately and on time, maintaining organized office operations, and supporting accounting-related administrative tasks.

The ideal candidate will have 3-5+ years of experience in payroll administration, office management, human resources support, or administrative operations. Strong attention to detail, the ability to work independently, and hands-on payroll processing experience are essential.

Hands-on ADP experience is required, with ADP Workforce Now experience strongly preferred. Candidates must have direct experience processing payroll and managing employee timekeeping records.

Key Responsibilities

• Process bi-weekly payroll accurately and on schedule through ADP.
• Review, audit, and approve employee timecards prior to payroll processing.
• Monitor employee timekeeping records, resolve missed punches, and investigate discrepancies.
• Maintain payroll records and ensure compliance with company policies and applicable regulations.
• Coordinate and provide payroll-related reports and financial documentation to accounting partners as needed.
• Assist with payroll reconciliation inquiries and follow-up requests.
• Manage day-to-day office administration, including scheduling, office supplies, vendor coordination, and general communications.
• Maintain organized electronic and physical filing systems.
• Support employee onboarding activities, including new hire paperwork, I-9 verification, and personnel file maintenance.
• Prepare routine reports, spreadsheets, and administrative documentation.
• Handle sensitive employee and payroll information with professionalism and confidentiality.
• Serve as a resource for employee payroll and timekeeping questions.

Required Qualifications

• 3-5+ years of experience in payroll administration, office management, or administrative operations.
• Proven experience processing payroll from start to finish.
• Hands-on experience with ADP required; ADP Workforce Now strongly preferred.
• Experience managing employee timekeeping and attendance records.
• Experience supporting accounting functions and coordinating payroll documentation.
• Basic knowledge of QuickBooks or similar accounting software.
• Proficiency with Microsoft 365 and/or Google Workspace.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.Excellent verbal and written communication skills.
• Ability to prioritize tasks, meet deadlines, and work with minimal supervision.
• High level of discretion when handling confidential information.

Preferred Qualifications

• Experience within hospitality, catering, service, retail, construction, or other fast-paced small business environments.
• HR administrative or employee onboarding experience.
• Prior experience supporting both payroll and office operations in a small to mid-sized business setting.