Payroll Coordinator — Impact-Driven Nonprofit

Access; Medford (OR); On-site; USD 52,000 - 70,000; Full time

Job summary

ACCESS is seeking a Payroll Coordinator to process semi-monthly payroll and maintain accurate payroll records in a multi-state nonprofit environment. You will ensure compliance with wage laws and tax regulations, manage deductions and coordinate payroll changes with HR and benefits teams.

You will collaborate with Finance to optimize payroll processes, support employee inquiries, and help ensure timely wage payments while upholding ACCESS’ mission and policies.

Qualifications

• 2+ years of payroll processing experience in multi-state environments.
• Knowledge of nonprofit payroll laws and tax regulations.
• Excellent communication and project management skills.
• Strong attention to detail and ability to work independently.
• Proficiency in MS Office.
• Oregon driver’s license with acceptable record.

Responsibilities

• Process semi-monthly payroll, ensuring accuracy in hours, deductions and benefits.
• Maintain payroll records and ensure compliance with policies, labor laws and tax regulations.
• Comply with federal, state, and local payroll laws, including wage garnishments, tax filings and reporting.
• Process deductions (benefits, retirement, wage garnishments) and payroll adjustments.
• Coordinate with HR and benefits to manage enrollments, terminations and payroll changes.
• Maintain and update payroll software configurations.
• Collaborate with HR and Finance to improve payroll processes and efficiency.
• Support ACCESS’ mission by ensuring accurate payroll operations.

Skills

Payroll processing

MS Office

Attention to detail

Communication

Project management

Multi-state payroll

Labor law knowledge

Tax regulations

Benefits deductions

Garnishments

Education

Accounting

Business Administration

Tools

MS Office

Job description

ACCESS is seeking a Payroll Coordinator to process semi-monthly payroll and maintain accurate payroll records in a multi-state nonprofit environment. You will ensure compliance with wage laws and tax regulations, manage deductions and coordinate payroll changes with HR and benefits teams.

You will collaborate with Finance to optimize payroll processes, support employee inquiries, and help ensure timely wage payments while upholding ACCESS’ mission and policies.