Payroll Coordinator

Access; Medford (OR); On-site; USD 52,000 - 70,000; Full time

Job summary

ACCESS is seeking a Payroll Coordinator to process semi-monthly payroll and maintain accurate payroll records in a multi-state nonprofit environment. You will ensure compliance with wage laws and tax regulations, manage deductions and coordinate payroll changes with HR and benefits teams.

You will collaborate with Finance to optimize payroll processes, support employee inquiries, and help ensure timely wage payments while upholding ACCESS’ mission and policies.

Qualifications

• 2+ years of payroll processing experience in multi-state environments.
• Knowledge of nonprofit payroll laws and tax regulations.
• Excellent communication and project management skills.
• Strong attention to detail and ability to work independently.
• Proficiency in MS Office.
• Oregon driver’s license with acceptable record.

Responsibilities

• Process semi-monthly payroll, ensuring accuracy in hours, deductions and benefits.
• Maintain payroll records and ensure compliance with policies, labor laws and tax regulations.
• Comply with federal, state, and local payroll laws, including wage garnishments, tax filings and reporting.
• Process deductions (benefits, retirement, wage garnishments) and payroll adjustments.
• Coordinate with HR and benefits to manage enrollments, terminations and payroll changes.
• Maintain and update payroll software configurations.
• Collaborate with HR and Finance to improve payroll processes and efficiency.
• Support ACCESS’ mission by ensuring accurate payroll operations.

Skills

Payroll processing

MS Office

Attention to detail

Communication

Project management

Multi-state payroll

Labor law knowledge

Tax regulations

Benefits deductions

Garnishments

Education

Accounting

Business Administration

Tools

MS Office

Job description

Position SummaryThe Payroll Coordinator is responsible for processing and managing payroll operations to ensure accurate and timely wage payments. This role involves maintaining payroll records, handling labor law compliance, managing payroll deductions, and providing employee support regarding payroll inquiries. The Payroll Coordinator will collaborate with HR and Finance teams to ensure payroll processes align with company policies and legal requirements.Position Duties & ResponsibilitiesProcess semi-monthly employee payroll, ensuring accuracy in hours worked, deductions, and benefits.Maintain payroll records, ensuring compliance with company policies, labor laws, and tax regulations.Ensure compliance with federal, state, and local payroll laws, including wage garnishments, tax filings, and reporting.Process deductions such as benefits, retirement contributions, wage garnishments, and other payroll adjustments.Coordinate with HR and benefits administrators to manage employee enrollments, terminations, and payroll changes related to benefits.Maintain and update payroll software, ensuring proper system configuration.Work with HR and Finance teams to improve payroll processes and efficiency.Belief in ACCESS’ mission to provide food, warmth, and shelter.Associate or bachelor’s degree in accounting, Business Administration, or comparable experience in a related field.2+ years of payroll processing experience, preferably in a multi-state environment.Knowledge and understanding of basic business and accounting practicesExcellent communication and project management skills with strong attention to detail; ability to work independently and in teams.Knowledge of non-profit organizations including state & federal laws governing that statusUnderstanding of payroll laws, tax regulations, and benefits deductions.Ability to set priorities and perform a variety of complex and broad work assignments.Proficiency in MS OfficeValid Oregon Driver’s license with an acceptable record under ACCESS’ insurance policies.