Payroll Coordinator — ADP, Benefits & Compliance

Chestnut Hill College; Philadelphia (Philadelphia County); On-site; USD 55,000 - 72,000; Full time

Job summary

Chestnut Hill College is seeking a Payroll Coordinator to ensure accurate, timely payroll processing and maintain precise financial records on-site. The role supports compliance with payroll regulations while collaborating with Human Resources and other departments.

The position offers a full-time schedule and reports to the Controller. Candidates should bring 3–5 years of payroll experience and a strong understanding of federal and state regulations.

Qualifications

• Bachelor’s degree in business or related field, or equivalent experience.
• 3–5 years of payroll processing experience.
• Proficiency in Microsoft Office and ADP Workforce Now.
• Knowledge of federal and state payroll regulations.
• Strong organizational, communication, and customer service skills.
• Ability to work independently and maintain confidentiality.
• Demonstrated ability to work with a diverse student and employee population.
• Professional, positive, and collaborative approach.

Responsibilities

• Process payroll accurately and on schedule.
• Maintain employee payroll records including pay rates, benefits, tax exemptions, overtime, leave, and personal information.
• Create and manage ADP profiles for new hires; process hire and change paperwork.
• Generate and analyze payroll and deduction reports.
• Administer benefit deductions and reconcile benefits invoices.
• Coordinate payroll data with Human Resources and other departments.
• Prepare payroll journal entries and reconcile monthly payroll liabilities.
• Track student worker payroll data and reconcile Federal Work-Study awards and wages with Financial Aid.
• Maintain confidentiality of payroll information and records.
• Perform additional accounting duties assigned by the Controller or CFO.
• Demonstrated commitment to Chestnut Hill College’s Mission and Core Values.

Skills

Organizational skills

Communication

Customer service

Independent work

Collaborative

Education

Bachelor’s degree in business

Tools

Microsoft Office

ADP Workforce Now

Job description

Chestnut Hill College is seeking a Payroll Coordinator to ensure accurate, timely payroll processing and maintain precise financial records on-site. The role supports compliance with payroll regulations while collaborating with Human Resources and other departments.

The position offers a full-time schedule and reports to the Controller. Candidates should bring 3–5 years of payroll experience and a strong understanding of federal and state regulations.