Campus Payroll Specialist: ADP & Compliance Expert

McDaniel College; Westminster (MD); On-site; USD 50,000 - 94,000; Full time

Benefits offered by this job

Tuition remission

403B retirement accounts

Paid time off

Medical insurance

Flexible spending accounts

Life insurance

Paid maternity and parental leave

Job summary

McDaniel College in Westminster, MD invites applications for a Payroll Specialist who will coordinate payroll for faculty, staff, and student workers, ensuring accuracy, timeliness, and regulatory compliance. You will review data, resolve discrepancies, and maintain records in ADP Workforce Now and Colleague, collaborating with HR, Budget, and Financial Aid.

On-site position offering competitive benefits including tuition remission, retirement accounts, paid time off, health insurance, FSAs,

Qualifications

• Three or more years of related experience.
• Proficient financial knowledge to calculate payroll and produce journal entries.
• Experience with HRIS systems required, ADP payroll processing and Colleague software preferred.
• Must be able to understand and apply local, state and federal employment regulations.
• Competent writing skills including excellent grammar, spelling, and punctuation.
• Ability to prioritize duties and work independently.
• Excellent organizational skills.
• Ability to deal with complex situations while maintaining the decorum of the Human Resource Office.
• Discretion and reliability in sensitive and confidential matters are vital.

Responsibilities

• Process and reconcile payroll, including timesheets, manual checks, stop payments, stipends, garnishments, leave accruals, and related transactions.
• Maintain accurate employee and payroll records in ADP Workforce Now, including new hires, compensation changes, tax elections, direct deposits, and separations.
• Analyze payroll and financial reports, resolve discrepancies, prepare journal entries, and maintain supporting payroll documentation.
• Ensure employee data remains accurate and aligned between ADP Workforce Now and Colleague, including importing and exporting data and identifying opportunities to improve system efficiencies.
• Partner with HR, Benefits, Financial Aid, and other departments on benefits transactions, FMLA, work-study earnings, W-2/1095 preparation, and other payroll-related matters.
• Serve as a resource to faculty, staff, students, supervisors, and external agencies by responding to payroll questions and resolving issues in a timely and professional manner.
• Maintain confidentiality of sensitive employee and payroll information while consistently meeting established payroll deadlines.
• Stay current on payroll regulations, ADP updates, and industry practices to support compliance and continuous process improvement.

Skills

Financial knowledge

HRIS systems

ADP Workforce Now

Colleague software

Regulatory knowledge

Written communication

Organization

Discretion

Independent work

Tools

ADP Workforce Now

Colleague software

Job description

McDaniel College in Westminster, MD invites applications for a Payroll Specialist who will coordinate payroll for faculty, staff, and student workers, ensuring accuracy, timeliness, and regulatory compliance. You will review data, resolve discrepancies, and maintain records in ADP Workforce Now and Colleague, collaborating with HR, Budget, and Financial Aid.

On-site position offering competitive benefits including tuition remission, retirement accounts, paid time off, health insurance, FSAs,