Payroll Coordinator

Episcopal Homes; Saint Paul (MN); Hybrid; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

HSA

403(b) with employer match

Paid time off

On-site childcare

Scholarships

Employee assistance program

Wellness resources

On-site fitness center

Job summary

Episcopal Homes, a premier senior care provider in St. Paul, Minnesota, seeks a Payroll & Accounting Specialist to join the Finance team. You will process bi-weekly payroll, review timecards, and support accounting, reporting, and regulatory tasks with a collaborative HR partner.

Ideal candidates have an associate degree in accounting and at least two years of payroll experience, strong Excel/Word skills, and a keen eye for detail in a fast-paced, service-oriented environment.

Qualifications

• Associate’s degree in Accounting is required.
• Minimum two years of computerized payroll processing experience.
• Experience with payroll, accounting, and regulatory reporting is preferred.

Responsibilities

• Process bi-weekly payroll accurately and on time.
• Review employee timecards and verify required approvals.
• Audit payroll documentation and correct discrepancies.
• Partner with Human Resources to verify new hires, terminations, transfers, pay changes, and other employee updates.
• Process special and off-cycle payrolls as needed.
• Research and resolve payroll questions related to PTO, garnishments, retroactive pay, tax withholding, workers’ compensation, and paycheck discrepancies.
• Maintain and audit payroll records, year-to-date totals, hours worked, and deductions.
• Complete payroll reporting and regulatory filings, including CMS reporting for skilled nursing.

Skills

Detail oriented

Problem solving

Communication skills

Customer service

Education

Associate’s degree in Accounting

Tools

Microsoft Word

Microsoft Excel

Job description

Payroll & Accounting SpecialistFor more than 130 years, Episcopal Homes of Minnesota has been a trusted leader in senior care in St. Paul’s Midway neighborhood. Our campus provides Independent Living, Assisted Living, Memory Care, Skilled Nursing, and Hospice services.We are seeking an experienced and detail-oriented Payroll & Accounting Specialist to join our Finance team. Reporting to the Director of Finance, this position is responsible for processing bi-weekly payroll while supporting accounting, reporting, and administrative functions across the organization.This is a great opportunity for someone who enjoys payroll, accounting, problem-solving, and working collaboratively with Finance and Human Resources.Pay & SchedulePay: $30.00–$35.00/hour, based on experienceSchedule: Full-Time, Monday–FridayWork Arrangement: HybridBenefitsAt Episcopal Homes, we recognize the importance of our team members and offer a comprehensive benefits package that includes:Medical, dental, and vision insuranceHealth Savings Account (HSA)403(b) retirement plan with employer matchPaid time offOn-site childcare with an employee discountScholarships for continued learningEmployee assistance and wellness resourcesOn-site fitness center and warm-water therapy poolEmployee dining and campus amenitiesProfessional development opportunitiesWhat You’ll DoProcess bi-weekly payroll accurately and on timeReview employee timecards and verify required approvalsAudit payroll documentation and correct discrepanciesPartner with Human Resources to verify new hires, terminations, transfers, pay changes, and other employee updatesProcess special and off-cycle payrolls as neededResearch and resolve payroll questions related to PTO, direct deposit, garnishments, retroactive pay, tax withholding, workers’ compensation, and paycheck discrepanciesMaintain and audit payroll records, year-to-date totals, hours worked, and deductionsComplete payroll reporting and regulatory filings, including CMS reporting for skilled nursingMaintain organized payroll records in accordance with organizational and regulatory requirementsSupport financial, 403(b), and workers’ compensation auditsAssist with financial data entry, reporting, and cost reportsRespond to employee and manager payroll questions in a timely and professional mannerMaintain confidentiality of employee and payroll informationQualificationsRequiredAssociate’s degree in AccountingMinimum of two years of computerized payroll processing experienceProficiency in Microsoft Word and ExcelStrong attention to detail and accuracyExcellent organizational, communication, and problem-solving skillsAbility to manage deadlines and multiple prioritiesAbility to work independently and collaborativelyStrong customer service skillsAbility to maintain confidentiality when handling sensitive employee informationPreferredCertified Payroll Professional (CPP) designationPayroll experience within healthcare or senior livingPhysical RequirementsAbility to sit for extended periods while working on a computerOccasional standing, walking, bending, and lifting of office materialsAbility to work effectively in a fast-paced environment with critical payroll and accounting deadlinesJoin Episcopal HomesIf you’re looking for a hybrid payroll and accounting opportunity where accuracy, collaboration, and your experience are valued, we’d love to have you join the Episcopal Homes of Minnesota Finance team.At Episcopal Homes of Minnesota, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws.\"