Payroll Specialist

Kaizen Lab Inc.; Minnesota; On-site; USD 44,083 - 57,859; Full time

Benefits offered by this job

Medical, dental, and vision insurance

403(b) retirement plan with employer contribution

Generous paid time off

Job summary

Kaizen Lab Inc. is seeking a detail-oriented Payroll Specialist in Minnesota to manage payroll processing, ensuring accuracy and compliance.

The role offers a pay range of $32.00 – $42.00 per hour, full-time schedule, and generous benefits including medical, dental, and retirement plans.

Ideal candidates will have significant experience with payroll systems and compliance knowledge. Join a mission-driven team that values community support!

Qualifications

• Minimum of three years of payroll experience.
• Experience with end-to-end payroll processing.
• Strong knowledge of payroll practices and FLSA compliance.

Responsibilities

• Administer and maintain payroll systems for accuracy.
• Process payroll and ensure compliance with regulations.
• Prepare payroll reports and audits.

Skills

Payroll processing

HRIS systems

Microsoft Excel

Compliance knowledge

Detail-oriented

Education

High school diploma or equivalent

College coursework in Business or HR

Job description

If you’re the kind of person who loves getting the details right (and getting everyone paid on time), you’ll feel right at home here. We’re looking for a Payroll Specialist who can run payroll end-to-end, keep things accurate and compliant, and make the pay process smooth and stress‑free for our team. If you’re detail‑oriented, dependable, and experienced with payroll processing and HRIS systems, we’d like to hear from you!

Job Highlights

• Pay: $32.00 – $42.00 per hour
• Schedule: Full‑time (40 hours/week), Monday–Friday
• Benefits: Medical, dental, vision, 403(b) with employer contribution, generous paid time off, and more!

Interested? Apply today and join a mission‑driven hospital where your work directly supports the people who care for our community.

What You’ll Do

• Administer and maintain timekeeping and payroll systems to ensure accuracy and regulatory compliance. Ensures compliance with multiple union contracts.
• Process payroll by reviewing and reconciling timecards, pay rates, deductions, garnishments, and accruals to meet payroll deadlines.
• Enter, update, and maintain employee payroll and HRIS data, including new hires, employment changes, garnishments, reimbursements, and other transactions.
• Prepare and submit required payroll reports, audits, and filings (e.g., W‑2s, ACA, DOL, workers’ compensation, Medicare cost reports, retirement audits).
• Stay current on payroll system updates and requirements, including federal and state regulations, forms (e.g., W‑4), and best practices.
• Create payroll‑related general ledger entries and reports for Finance. Actively participates in year end audits.
• Provide Department of Labor information as requested; compile data for market salary surveys and wage comparison systems for the CHRO.
• Process year‑end W‑2s, ensure accuracy, distribute to employees, and submit required reports to the SSA and State of Minnesota.
• Maintain payroll‑related tracking, including FMLA, union seniority, and benefit deductions.
• Provide payroll support to employees and leaders, including employment verifications and reporting requests.

Wage

• $32.00 - $42.00 per hour.

Schedule

• Full‑time, non‑exempt. Monday – Friday, 40 hours per week.

Full‑time Benefits

• Generous paid vacation, sick and safe time, and several paid holidays!
• Medical Insurance Plans through Blue Link with up to $4,000 annual HSA EBCH Contribution (based on plan enrollment)
• Dental Insurance
• Vision Insurance – Policy paid 100% by EBCH
• 403(b) Retirement Plan with EBCH Contribution
• Health Care and Dependent Care FSA
• Short‑term and Long‑term Disability Insurance – Policies paid 100% by EBCH
• $75,000 Life and AD&D Insurance Plan – Policies paid 100% by EBCH
• Optional Supplemental Life Insurance for you and your family at a low rate
• On‑site Employer Daycare with Employee Discounted Rates
• Bucketlist Rewards & Employee Recognition Program
• Employee Assistance Program

*Benefits and eligibility may vary based on FTE status. Daycare enrollment based on availability

Required Qualifications

• High school diploma or equivalent
• Minimum of three (3) years of payroll experience, including end‑to‑end payroll processing responsibilities
• Experience creating, configuring, and maintaining payroll and HRIS systems
• Strong working knowledge of payroll practices (wages, deductions, garnishments) and compliance with the Fair Labor Standards Act (FLSA)
• Advanced proficiency in Microsoft Excel

Preferred Qualifications

• College coursework or degree in Business, Human Resources, or a related field
• Human Resources experience
• Certified Payroll Professional (CPP) certification or willingness to obtain within one year of employment

About EBCH

EBCH is a close‑knit team guided by our mission to enhance the health and well‑being of the community we serve; we deliver compassionate, high‑quality care close to home.

Our team embodies values of excellence, balance, compassion, and honor. We listen to our patients and each other, support growth, and celebrate individuality.

Job offers are contingent upon successful completion of passing our background study, fingerprinting, and reference check process.