Payroll Coordinator (2589)

Paycom - ATS; Saint Paul (MN); Hybrid; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Health Savings Account

403(b) retirement plan with employer |

Job summary

Episcopal Homes of Minnesota is seeking a detail-oriented Payroll & Accounting Specialist to join our Finance team in St. Paul. You will process bi-weekly payroll, support accounting and reporting, and collaborate with Human Resources on employee updates.

The role requires an Associate’s degree in Accounting and 2+ years of computerized payroll experience, with strong Excel and Word skills. We offer a hybrid work schedule and a comprehensive benefits package including retirement and education

Qualifications

• Associate’s degree in Accounting.
• Minimum of two years of computerized payroll processing experience.
• Proficiency in Microsoft Word and Excel.
• Strong attention to detail and accuracy in data entry and calculations.
• Excellent organizational, communication, and problem-solving skills.
• Ability to manage deadlines and multiple priorities.
• Ability to work independently and collaboratively.
• Strong customer service skills.
• Ability to maintain confidentiality when handling sensitive employee information.

Responsibilities

• Process bi-weekly payroll accurately and on time.
• Review employee timecards and verify required approvals.
• Audit payroll documentation and correct discrepancies.
• Partner with Human Resources to verify new hires, terminations, transfers, pay changes, and other employee updates.
• Process special and off-cycle payrolls as needed.
• Research and resolve payroll questions related to PTO, direct deposit, garnishments, retroactive pay, tax withholding, workers’ compensation, and paycheck discrepancies.
• Maintain and audit payroll records, year-to-date totals, hours worked, and deductions.
• Complete payroll reporting and regulatory filings, including CMS reporting for skilled nursing.
• Maintain organized payroll records in accordance with organizational and regulatory requirements.
• Support financial, 403(b), and workers’ compensation audits.
• Assist with financial data entry, reporting, and cost reports.
• Respond to employee and manager payroll questions in a timely and professional manner.
• Maintain confidentiality of employee and payroll information.

Skills

Payroll processing

Attention to detail

Organizational skills

Communication

Problem-solving

Deadline management

Independent work

Collaboration

Customer service

Confidentiality

Education

Associate’s degree in Accounting

Tools

Microsoft Word

Excel

Job description

Job Details: Job Location: St. Paul, MN 55104, Position Type: Full Time, Salary Range: $30.00 - $35.00 Hourly, Job Shift: Day, Payroll & Accounting Specialist

For more than 130 years, Episcopal Homes of Minnesota has been a trusted leader in senior care in St. Paul’s Midway neighborhood. Our campus provides Independent Living, Assisted Living, Memory Care, Skilled Nursing, and Hospice services.

We are seeking an experienced and detail-oriented Payroll & Accounting Specialist to join our Finance team. Reporting to the Director of Finance, this position is responsible for processing bi-weekly payroll while supporting accounting, reporting, and administrative functions across the organization.

This is a great opportunity for someone who enjoys payroll, accounting, problem-solving, and working collaboratively with Finance and Human Resources.

Pay & Schedule

• Pay: $30.00–$35.00/hour, based on experience
• Schedule: Full-Time, Monday–Friday
• Work Arrangement: Hybrid

Benefits

At Episcopal Homes, we recognize the importance of our team members and offer a comprehensive benefits package that includes:

• Medical, dental, and vision insurance
• Health Savings Account (HSA)
• 403(b) retirement plan with employer match
• Paid time off
• On-site childcare with an employee discount
• Scholarships for continued learning
• Employee assistance and wellness resources
• On-site fitness center and warm-water therapy pool
• Employee dining and campus amenities
• Professional development opportunities

What You’ll Do

• Process bi-weekly payroll accurately and on time
• Review employee timecards and verify required approvals
• Audit payroll documentation and correct discrepancies
• Partner with Human Resources to verify new hires, terminations, transfers, pay changes, and other employee updates
• Process special and off-cycle payrolls as needed
• Research and resolve payroll questions related to PTO, direct deposit, garnishments, retroactive pay, tax withholding, workers’ compensation, and paycheck discrepancies
• Maintain and audit payroll records, year-to-date totals, hours worked, and deductions
• Complete payroll reporting and regulatory filings, including CMS reporting for skilled nursing
• Maintain organized payroll records in accordance with organizational and regulatory requirements
• Support financial, 403(b), and workers’ compensation audits
• Assist with financial data entry, reporting, and cost reports
• Respond to employee and manager payroll questions in a timely and professional manner
• Maintain confidentiality of employee and payroll information

Qualifications

Required

• Associate’s degree in Accounting
• Minimum of two years of computerized payroll processing experience
• Proficiency in Microsoft Word and Excel
• Strong attention to detail and accuracy
• Excellent organizational, communication, and problem-solving skills
• Ability to manage deadlines and multiple priorities
• Ability to work independently and collaboratively
• Strong customer service skills
• Ability to maintain confidentiality when handling sensitive employee information

Preferred

• Certified Payroll Professional (CPP) designation
• Payroll experience within healthcare or senior living

Physical Requirements

• Ability to sit for extended periods while working on a computer
• Occasional standing, walking, bending, and lifting of office materials
• Ability to work effectively in a fast-paced environment with critical payroll and accounting deadlines

Join Episcopal Homes

At Episcopal Homes of Minnesota, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws.

Qualifications: Qualifications:

• High school diploma or equivalent.
• Minimum of 2 years of experience in computerized payroll processing.
• Proficiency in Microsoft Word and Excel.
• Strong attention to detail and accuracy in data entry and calculations.
• Excellent customer service and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive employee information.

Preferred Qualifications:

• Associate’s degree in business, accounting, or a related field.
• Certified Payroll Professional (CPP) designation.
• Experience in payroll processing for healthcare or senior living organizations.

Physical Requirements:

• Ability to sit for extended periods while working on a computer.
• Occasional standing, walking, bending, and lifting office materials as needed.
• Ability to communicate effectively in both verbal and written formats.

Working Conditions:

• Standard office environment with minimal exposure to physical hazards.
• Full-time position, 40 hours per week.
• Interaction with HR, finance, employees, and management to address payroll-related concerns.

Fast-paced environment with critical deadlines requiring accuracy and efficiency.