Payroll Coordinator

W.O. Grubb Crane Rental; Richmond (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

W.O. Grubb Crane Rental is seeking a Payroll Coordinator to compile and record employee time and payroll data for the organization.

The role may involve calculating time worked, production, and commissions, as well as processing wages and deductions to prepare paychecks. The position requires attention to detail, proficiency with payroll systems and Excel, and the ability to manage confidential information with discretion.

Qualifications

• Strong skills in Payroll Administration and Payroll Processing.
• Knowledge of Garnishments and Payroll Taxes, including proper calculation, documentation, and compliance with applicable regulations.
• Basic to intermediate Accounting skills to reconcile payroll data, journal entries, and reports.
• Attention to detail, strong numerical accuracy, and proficiency with payroll systems and Microsoft Office (especially Excel).
• Ability to handle confidential information with discretion and maintain accurate records and documentation.
• Effective communication and interpersonal skills to collaborate with employees, supervisors, HR, and accounting.
• Prior experience in payroll coordination or a related administrative role; experience in construction, industrial services, or equipment rental is a plus.
• High school diploma or equivalent required; additional coursework or certification in payroll or accounting is preferred.

Responsibilities

• Compile and record employee time and payroll data for the organization.
• Compute employees’ time worked, production, and commissions.
• Compute and post wages and deductions or prepare paychecks.
• Exercise independent judgment in payroll preparation under limited supervision.
• Work long hours and be prepared to work as long as necessary to perform duties.

Skills

Payroll Administration

Payroll Processing

Garnishments

Payroll Taxes

Accounting

Microsoft Excel

Data confidentiality

Communication skills

Interpersonal skills

Team collaboration

Education

High school diploma

Payroll or accounting certification (preferred)

Tools

Payroll software

Microsoft Office

Job description

Company Description

W.O. Grubb Crane Rental is a leading provider of bare and operated crane rental services, supporting commercial, industrial, and civil customers. With over six decades of experience, the company delivers safe and efficient lifting solutions for one-time lifts, short-term rentals, and long-term capital projects. An extensive and diverse fleet, paired with skilled personnel, enables W.O. Grubb to respond to both essential and emergency service needs around the clock. The company’s focus on safety, reliability, and customer satisfaction makes it a trusted partner for complex and time-sensitive projects. Team members contribute directly to successful project outcomes through their expertise and commitment to service.

Description Summary

The Payroll Coordinator is responsible for compiling and recording employee time and payroll data for the entire organization.He/she may compute employees’ time worked, production, and commissions.This individual may also compute and post wages and deductions or prepare paychecks.He/she makes suggestions in the decision making and exercises independent judgment with the preparation and calculation of paychecks. The Payroll Coordinator typically exercises substantial discretion under limited supervision and expected to work long hours and subject to working as long as necessary to perform his/her job responsibilities.

Qualifications

• Strong skills in Payroll Administration and Payroll Processing, with experience managing end-to-end payroll cycles.
• Knowledge of Garnishments and Payroll Taxes, including proper calculation, documentation, and compliance with applicable regulations.
• Basic to intermediate Accounting skills to reconcile payroll data, journal entries, and reports.
• Attention to detail, strong numerical accuracy, and proficiency with payroll systems and Microsoft Office (especially Excel).
• Ability to handle confidential information with discretion and maintain accurate records and documentation.
• Effective communication and interpersonal skills to collaborate with employees, supervisors, HR, and accounting.
• Prior experience in payroll coordination or a related administrative role; experience in construction, industrial services, or equipment rental is a plus.
• High school diploma or equivalent required; additional coursework or certification in payroll or accounting is preferred.