Payroll Coordinator

Cruitfly, LLC; Indianapolis (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

Cruitfly, LLC in Indianapolis, IN is hiring a Payroll Coordinator for a full-time, on-site role at our corporate office. You will handle end-to-end payroll processing for a multi-state workforce, enter time data, validate attendance, calculate wages, manage garnishments, and reconcile payroll reports.

You will also manage payroll tax submissions, maintain records, respond to employee inquiries, and collaborate with accounting and HR to improve processes.

Qualifications

• Experience managing multi-state payrolls.
• Knowledge of garnishments and payroll taxes.
• Foundational accounting skills to reconcile payroll data.
• Proficiency with payroll software and Excel.
• Strong attention to detail and deadlines.
• Experience in construction or staffing is beneficial.

Responsibilities

• Process end-to-end payroll for a multi-state workforce.
• Enter and validate time and attendance data; calculate wages.
• Manage garnishments and reconcile payroll reports.
• Submit payroll taxes and maintain records.
• Respond to employee payroll inquiries; collaborate with accounting and HR.
• Identify and implement process improvements for accuracy and efficiency.

Skills

Payroll administration

Garnishments

Multi-state payrolls

Accounting basics

Excel/Reporting

Communication skills

Detail-oriented

On-site collaboration

Education

Accounting/Finance/Business degree

Tools

Zenople by Aqore

Avionte

Bullhorn

Excel

Job description

Company Description Cruitfly is a nationwide staffing partner specializing in skilled construction and environmental roles, including asbestos abatement, demolition, scaffold carpentry, insulation, and general construction trades. With local hubs in Indianapolis, IN and Charlotte, NC, Cruitfly connects contractors with a proficient, versatile, and diverse workforce built on strict compliance and certified, safety-focused team members. The organization invests in long-term talent development through the Cruitfly Scholarship Fund, fully funding certification and licensure for workers across more than 25 states. This commitment to training and safety enables Cruitfly to support both clients and employees in building sustainable careers and dependable project teams.

Role Description The Payroll Coordinator is a full-time, on-site role based in our corporate office in Indianapolis, IN. This position is responsible for end-to-end payroll processing for a multi-state workforce, ensuring accurate and timely pay for all team members. Day-to-day tasks include entering and validating time and attendance data, calculating wages, handling garnishments, and reconciling payroll reports. The Payroll Coordinator will manage payroll tax submissions, maintain payroll records, and support compliance with federal, state, and local regulations. The role also involves responding to employee payroll inquiries, collaborating with accounting and HR teams, and contributing to process improvements to enhance accuracy and efficiency.

Qualifications

• Strong payroll administration and payroll processing skills, with experience managing multi-state payrolls.
• Knowledge of garnishments and payroll taxes, including compliance with federal, state, and local requirements.
• Foundational accounting skills to reconcile payroll data, reports, and general ledger entries.
• Proficiency with payroll software (Zenople by Aqore, Avionte, Bullhorn, or similar) and Microsoft Excel or similar tools for data management and reporting.
• High attention to detail, numerical accuracy, and ability to meet recurring deadlines.
• Effective communication skills to address payroll questions clearly and professionally.
• Experience in construction, staffing, or a similar high-volume labor environment is beneficial.
• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field, or equivalent practical experience.
• Ability to work on-site in Indianapolis, Indiana and collaborate with cross-functional teams.