Payroll Coordinator

S&S Activewear; United States; Remote; USD 36,000 - 43,000; Full time

Job summary

S&S Activewear is seeking a Payroll Coordinator to manage bi-weekly and ad hoc payroll with precision across multiple states. You will ensure compliance, reconcile data, and respond to employee inquiries while collaborating with HR and Finance.

The role supports accurate payroll processing, tax filings, and reporting, in a remote, full-time capacity. Attention to detail and confidentiality are essential in a fast-paced environment.

Qualifications

• Associate degree or equivalent experience in Accounting, Finance, Business Administration, or a related field.
• 2–3 years of payroll processing experience, preferably in a fast-paced environment.
• Experience processing multi-state payroll and compliance with payroll regulations.
• Strong analytical and problem-solving skills, attention to detail, and confidentiality.

Responsibilities

• Process bi-weekly and ad hoc payroll accurately and on time using the company’s payroll systems.
• Calculate wages, deductions, tax withholdings, retroactive pay, and other payroll modifications.
• Review and reconcile payroll data including time records, bonuses, and deductions.
• Prepare quarterly payroll tax reports and filings at federal, state, and local levels.
• Respond to payroll inquiries and maintain auditable payroll records with confidentiality.
• Support payroll reporting for management and coordinate with HR and Finance to resolve discrepancies.

Skills

Payroll processing

Multi-state payroll

Excel

Workday

ADP Smart Compliance

Payroll tax filings

Education

Associate degree or equivalent experience in Accounting, Finance, Business Administration, or a related field

Tools

Workday

ADP Smart Compliance

Excel

Job description

The Payroll Coordinator supports the accurate, timely, and compliant processing of bi-weekly and ad hoc payroll. This role reviews and reconciles payroll data, calculates wages and deductions, responds to employee payroll inquiries, and maintains accurate records in accordance with federal, state, and local requirements. The Payroll Coordinator partners closely with Human Resources, Finance, and other internal stakeholders to resolve discrepancies, support payroll reporting and tax filings, and identify opportunities to strengthen payroll processes. Success in this role requires attention to detail, sound judgment, confidentiality, and the ability to manage high-volume, multi-state payroll activities in a fast-paced environment.

COMPENSATION & SCHEDULE

Hourly $26.15 - $31.00 (based on experience)

Monday - Friday (standard business hours) Full-time, Non-exempt, Remote opportunity

Key Responsibilities

Payroll Processing & Administration

• Process bi-weekly and ad hoc payroll accurately and on time using the company’s payroll systems
• Calculate wages, deductions, tax withholdings, retroactive pay, unpaid leave adjustments, and other payroll-related modifications in compliance with applicable requirements
• Review and reconcile payroll data, including time records, bonuses, commissions, deductions, and other adjustments
• Validate payroll inputs and supporting documentation to help ensure employees are paid accurately and timely
• Prepare and submit quarterly payroll tax reports and filings in accordance with federal, state, and local requirements
• Prepare and distribute payroll reports for management, Finance, and other stakeholders as needed
• Monitor payroll laws, regulations, and best practices to support ongoing compliance with applicable requirements
• Maintain accurate, complete, and auditable payroll records while protecting the confidentiality of employee information

Employee & Stakeholder Support

• Partner with Human Resources and other internal teams to verify the accuracy and completeness of employee and payroll data
• Respond to employee inquiries regarding pay discrepancies, tax withholding changes, deductions, and other payroll matters in a timely and professional manner
• Research and resolve payroll discrepancies, escalating complex issues to the appropriate stakeholders when necessary

Process Improvement & Additional Support

• Support payroll and system initiatives that improve accuracy, efficiency, and the employee experience
• Document payroll issues, process gaps, and resolutions to support consistent practices and continuous improvement
• Collaborate effectively within a team environment and complete special projects, assignments, and other duties as needed

Qualifications and Experience:

Required

• Associate degree or equivalent experience in Accounting, Finance, Business Administration, or a related field
• Minimum of 2–3 years of payroll processing experience, preferably in a fast-paced, high-volume environment
• Experience processing multi-state payroll
• Proficiency in Microsoft Excel Experience with payroll reporting, account reconciliations, and payroll tax filings
• Working knowledge of payroll principles, payroll tax regulations, and compliance requirements
• Strong analytical and problem-solving skills, with the ability to identify discrepancies and resolve issues accurately
• Strong organizational and time management skills, with the ability to manage competing priorities and meet deadlines
• Ability to work independently with minimal supervision and collaborate effectively within a team environment
• Experience with Workday and ADP Smart Compliance

Preferred

• Certified Payroll Professional (CPP) designation is a plus

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to:

• Hearing:
• Must be able to hear well enough to communicate with co- workers.
• Hand Dexterity:
• Must be able to use a computer.
• Vision:
• Must be able to read reports and use a computer.

This position operates in a professional office environment and may be structured as on-site, remote, or hybrid depending on business needs. This role requires the use of standard office equipment and collaboration with internal teams.