Payroll & Benefits Maestro

Aruza LLC; Charlotte, Northern (NC, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Aruza Pest Control is seeking a Payroll & Benefits Specialist to ensure accurate, on-time payroll and benefits administration across multiple states. You will maintain HRIS data, handle employee records, and support HR transactions with a focus on confidentiality and service excellence.

Ideal candidates balance precise payroll processing with strong benefits administration, reporting, and cross-functional collaboration with Finance, HR, and management to enhance the employee experience at Aruza

Qualifications

• 3+ years of experience in payroll, benefits administration, HR operations, or a related field.
• Experience processing payroll in an HRIS/payroll system; Paylocity experience preferred.
• Strong understanding of payroll processes, deductions, taxes, and payroll reporting.
• Experience administering employee benefit programs.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong communication and customer service skills.
• Ability to handle confidential information with discretion.
• Strong Excel and Microsoft Office skills.
• Ability to work independently while collaborating with HR, Finance, managers, and employees.

Responsibilities

• Process biweekly payroll accurately and on time for employees across multiple locations and states.
• Review payroll data for accuracy, including hours worked, overtime, bonuses, commissions, deductions, PTO, new hires, terminations, and other payroll adjustments.
• Audit payroll information and identify discrepancies before payroll is finalized.
• Maintain accurate payroll records and documentation.
• Process employee changes including new hires, promotions, transfers, pay changes, and terminations.
• Respond to employee questions regarding pay, deductions, tax withholdings, direct deposit, and other payroll-related matters.
• Partner with Finance to reconcile payroll-related reports and resolve discrepancies.
• Assist with year-end payroll activities, including W-2s and other required reporting.
• Maintain compliance with applicable federal, state, and local payroll requirements.
• Administer employee benefits programs, including medical, dental, vision, life insurance, disability, 401(k), and other company-sponsored benefits.
• Coordinate new hire benefits enrollment and ensure employees understand available benefit options.
• Manage employee benefit changes related to qualifying life events, status changes, and terminations.
• Work with benefit providers and brokers to resolve enrollment, billing, and coverage issues.
• Review benefit invoices and assist with reconciliation and payment processes.
• Support annual open enrollment activities, including employee communications and enrollment tracking.
• Maintain accurate benefits records and ensure changes are properly reflected in the HRIS/payroll system.
• Maintain accurate employee information in the HRIS and payroll systems.
• Process employee data changes in a timely and accurate manner.
• Conduct regular audits of employee, payroll, and benefits data.
• Maintain confidential personnel, payroll, and benefits records.
• Generate reports and provide payroll and benefits information to HR and Finance as needed.
• Serve as a primary point of contact for employee questions related to payroll and benefits.
• Provide timely, professional, and helpful responses to employees and managers.
• Research and resolve payroll and benefits issues while maintaining confidentiality.
• Help educate employees on company policies, benefits, payroll procedures, and available resources.
• Partner with the HR team to improve processes and the overall employee experience.
• Maintain awareness of applicable payroll, benefits, and employment regulations.
• Ensure payroll and benefits processes are consistently followed and properly documented.
• Identify opportunities to improve payroll, benefits, and HR processes.
• Assist with internal and external audits as needed.
• Maintain strong internal controls around payroll and employee data.
• Support other HR and administrative initiatives as assigned.

Skills

Payroll processing

HR operations

Paylocity

Excel

Microsoft Office

Communication

Confidentiality

Tools

Paylocity

HRIS

Job description

Aruza Pest Control is seeking a Payroll & Benefits Specialist to ensure accurate, on-time payroll and benefits administration across multiple states. You will maintain HRIS data, handle employee records, and support HR transactions with a focus on confidentiality and service excellence.

Ideal candidates balance precise payroll processing with strong benefits administration, reporting, and cross-functional collaboration with Finance, HR, and management to enhance the employee experience at Aruza