Payroll Assistant Manager-38949

Harvard Maintenance; Miami (FL); On-site; USD 70,000 - 100,000; Full time

Job summary

Harvard Maintenance is seeking an Assistant Payroll Manager to support the Payroll Manager in supervising multi-state payroll operations with a focus on accuracy and regulatory compliance. The role involves leading payroll staff, refining processing systems, and ensuring timely payroll cycles across regions.

The ideal candidate will have 5+ years in payroll, in-house payroll experience, and strong Excel skills (VLOOKUP, pivot tables).

Qualifications

• 5+ years of experience in a similar payroll capacity.
• Experience with a large in-house payroll operation.
• Proficiency in Microsoft Office, especially Excel (VLOOKUP, pivot tables).
• Experience managing a payroll team.
• Ability to work in a fast-paced environment.
• Self-motivated with strong organizational and prioritization skills.
• Ability to multi-task with attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Ability to work independently and in a team.
• Strong analytical and problem-solving abilities.
• Understanding of financial processes, systems, controls, and reporting.

Responsibilities

• Oversee payroll cycles across multiple states to ensure accuracy and timeliness.
• Supervise payroll coordinators and maintain department operations.
• Print checks and paystubs for all regions and troubleshoot issues.
• Support payroll staff with processing inquiries and questions.
• Maintain and audit payroll processing systems for accuracy.
• Prepare and maintain NACHA and Positive Pay files.
• Manage garnishment processing accurately and timely.
• Handle annual W-2 processing and employee inquiries.
• Facilitate audits and respond to auditors with required records.

Skills

Payroll management

Multi-state payroll

Team leadership

Excel

Data analysis

Communication

Detail oriented

W-2 processing

NACHA / Positive Pay

Auditing

Tools

Microsoft Office

Pivot Tables

VLOOKUP

Job description

Are you ready to be part of something Extraordinary? Look no further than Harvard is the largest family-owned provider of premier commercial janitorial and professional security services in the United States. We believe in the power of our people. Here, every team member is valued, empowered, and trained to contribute their best. We foster an inclusive workplace culture where diversity is celebrated and every voice matters.

A day in the life

The Assistant Payroll Manager will assist the Payroll Manager in the overseeing and the supervision of multi-state payroll and payroll functions, ensuring pay is processed accurately, timely and in compliance with company and government regulations. Supervise payroll coordinators and ensure the accurate and efficient operations of department.

• Ensures accurate and timely processing of all payroll cycles.
• Responsible for overseeing printing checks and Paystubs for all regions.
• Advises & assists Payroll staff with questions regarding transactional processing involved with payroll
• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions.
• Prepares and maintains accurate records and uploads NACHA and Positive pay files.
• Responsible for managing the timely and accurate processing of garnishments.
• Assists with printing annual W2 and is responsible for employee inquires and reprint requests.
• Facilitates audits and legal inquires by providing records and documentation to auditors.
• Identifies and recommends updates to payroll policies and procedures.
• Resolve employee concerns regarding wage payments, taxation, deductions, and other requests.
• 5+ years of experience in similar capacity
• Must have experience with a large inhouse payroll
• Proficient in Microsoft Office - Advanced knowledge of Excel and key functions (v-lookup, pivot tables)
• Must have experience managing a team
• Ability to work in a fast-paced environment
• Self-motivated with strong organizational/prioritization skills
• Ability to multi-task with close attention to detail and accuracy
• Excellent verbal and written communication skills
• Ability to work independently and on team
• Excellent analytical and problem-solving skills
• Demonstrates knowledge of financial processes, systems, controls and work streams
• Understands how data produced impacts internal & external reporting

Join our team of Extraordinary People committed to delivering Exceptional Service. Together, we'll redefine industry standards and create a workplace where your talent thrives. Discover your potential with Harvard Maintenance. Learn more about our company and culture, apply today and be part of something extraordinary.

www.harvardmaint.com

Harvard is offering a competitive salary structure including benefit package with medical, dental, life, and long-term disability (LTD) insurance along with 401K Savings Plan.

An Equal Opportunity Employer --- M/F/D/V