Payroll Assistant Manager-38949

Harvard Maintenance, Inc.; Miami (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Harvard Maintenance, Inc. is seeking an experienced Assistant Payroll Manager to oversee multi-state payroll, ensure accuracy, and supervise a payroll team in the Miami area.

The role requires strong Excel skills, in-house payroll experience, and a focus on compliance and timely processing. This position offers an opportunity to contribute to a growing organization with a comprehensive benefits package and a supportive, diverse workplace.

Qualifications

• 5+ years of experience in a similar payroll role.
• Experience with a large in-house payroll.
• Advanced Excel with VLOOKUP and Pivot Tables.
• Experience leading a payroll team.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication.
• Ability to work independently and in a team.
• Analytical and problem-solving abilities.

Responsibilities

• Oversee and supervise multi-state payroll processing to ensure accuracy and timeliness.
• Manage payroll coordinators and payroll operations across regions.
• Maintain NACHA and Positive Pay files and ensure compliance.
• Address employee inquiries on wages, deductions, and taxes.
• Support audits and respond to auditors with records.
• Keep payroll policies and procedures up to date.

Skills

Payroll processing

Multi-state payroll

Excel (VLOOKUP, Pivot)

Team management

Attention to detail

Analytical problem solving

Tools

Payroll software

Job description

Life at Harvard

Are you ready to be part of something Extraordinary? Look no further than Harvard is the largest family-owned provider of premier commercial janitorial and professional security services in the United States. We believe in the power of our people. Here, every team member is valued, empowered, and trained to contribute their best. We foster an inclusive workplace culture where diversity is celebrated and every voice matters.

A day in the life:

The Assistant Payroll Manager will assist the Payroll Manager in the overseeing and the supervision of multi-state payroll and payroll functions, ensuring pay is processed accurately, timely and in compliance with company and government regulations. Supervise payroll coordinators and ensure the accurate and efficient operations of department.

What you’ll do as an Exceptional Team Member

• Ensures accurate and timely processing of all payroll cycles.
• Responsible for overseeing printing checks and Paystubs for all regions.
• Advises & assists Payroll staff with questions regarding transactional processing involved with payroll
• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions.
• Prepares and maintains accurate records and uploads NACHA and Positive pay files.
• Responsible for managing the timely and accurate processing of garnishments.
• Assists with printing annual W2 and is responsible for employee inquires and reprint requests.
• Facilitates audits and legal inquires by providing records and documentation to auditors.
• Identifies and recommends updates to payroll policies and procedures.
• Resolve employee concerns regarding wage payments, taxation, deductions, and other requests.

What you’ll need to be an Extraordinary Team Member

• 5+ years of experience in similar capacity
• Must have experience with a large inhouse payroll
• Proficient in Microsoft Office - Advanced knowledge of Excel and key functions (v-lookup, pivot tables)
• Must have experience managing a team
• Ability to work in a fast-paced environment 
• Self‑motived with strong organizational prioritization skills 
• Ability to multi‑task with close attention to detail and accuracy 
• Excellent verbal and written communication skills 
• Ability to work independently and on team 
• Excellent analytical and problem solving at  strew  contin 

The Harvard Promise

Join our team of Extraordinary People committed to delivering Exceptional Service. Together, we'll redefine industry standards and create a workplace where your talent thrives. Discover your potential with Harvard Maintenance.

www.harvardmaint.com

• Harvard is offering a competitive salary structure including benefit package with medical, dental, life, and long-term disability (LTD) insurance along with 401K Savings Plan.

An Equal Opportunity Employer --- M/F/D/V