Payroll Coordinator-38314

Harvard Maintenance, Inc; New York (NY); On-site; USD 28,000 - 40,000; Full time

Job summary

Harvard Maintenance, Inc. is hiring a Payroll Coordinator to support full-cycle payroll administration in our New York City area operation. You will collect timesheets, process payroll, and maintain confidential records while ensuring accuracy in a fast-paced environment.

The role emphasizes data integrity and timely problem resolution. The ideal candidate has at least 2 years in payroll, an associates degree or equivalent, strong Excel skills, and a commitment to confidentiality.

Qualifications

• Minimum of 2 years' experience in Payroll Department.
• Associates Degree preferred or equivalent combination of education and experience.
• Ability to maintain confidential information.
• Extremely detail oriented with excellent math abilities.
• Excellent computer skills in Windows with MS Excel proficiency and database management.

Responsibilities

• Compile and input payroll data for 600-1000 employees+.
• Collect timesheets ensuring accuracy.
• Manage ePay.
• Contact Supervisors regarding missed timecards.
• Distribute payroll checks and organize mailing.
• Maintain confidential payroll files.
• Answer payroll inquiries and resolve discrepancies.
• Wage verification of employment for housing forms, mortgages, etc.

Skills

Payroll processing

MS Excel

Data entry

Confidentiality

Timekeeping

Education

Associates Degree preferred

Tools

MS Excel

Database management

Job description

Payroll Coordinator-38314

Job Site Location: US-NY-Manhattan

Requisition ID: 2026-38314

Hire Type: Full-Time

Life at Harvard

Are you ready to be part of something Extraordinary? Look no further than Harvard is the largest family-owned provider of premier commercial janitorial and professional security services in the United States. We believe in the power of our people. Here, every team member is valued, empowered, and trained to contribute their best. We foster an inclusive workplace culture where diversity is celebrated and every voice matters.

A day in the life:

The Payroll Coordinator supports the Payroll Director by managing full-cycle payroll administration. This role is responsible for collecting and processing timesheets, distributing payroll checks, and maintaining confidential records while ensuring accuracy and compliance. The position requires strong attention to detail and the ability to resolve payroll inquiries efficiently in a fast-paced environment.

What you'll do as an Exceptional Team Member

• Compile and input payroll data: 600-1000 employees+
• Collect timesheets ensuring they are completed accurately
• Manage ePay
• Contact Supervisors regarding missed timecards
• Distributing payroll checks (organizing mailing, federal express, etc.)
• Maintain and organize confidential payroll files
• Answer payroll inquiries and resolve all discrepancies as they arise
• Wage and verification of employment processing to include housing forms, mortgages, etc.

What you'll need to be an Extraordinary Team Member

• Minimum of 2 years' experience in Payroll Department
• Associates Degree preferred or equivalent combination of education and experience
• Ability to maintain confidential information
• Must be extremely detail orientated and have excellent mathematical abilities
• Excellent computer skills in Microsoft Windows environment with a concentrated proficiency in MS Excel and demonstrated skills in database management and record keeping

The Harvard Promise

Join our team of Extraordinary People committed to delivering Exceptional Service. Together, we'll redefine industry standards and create a workplace where your talent thrives. Discover your potential with Harvard Maintenance. Learn more about our company and culture.

www.harvardmaint.com

• Harvard is offering a competitive salary structure including benefit package with medical, dental, life, and long-term disability (LTD) insurance along with 401K Savings Plan.

An Equal Opportunity Employer --- M/F/D/V

USD $25.00/Hr.