Payroll Assistant

Mge Underground Inc; Paso Robles (CA); On-site; USD 48,000 - 58,000; Full time

Benefits offered by this job

Medical, dental, vision, and life insurance

401K

Vacation accrual and paid holidays

Career development opportunities

Employee Assistance Program

Job summary

Mge Underground Inc in Paso Robles is looking for a Payroll Assistant to ensure timely processing of payroll for multiple entities. The role includes collecting payroll data, managing records, and assisting with tax-related inquiries.

Applicants should have strong organizational skills and a minimum of one year of administrative experience. The pay ranges from $24 to $28 per hour with comprehensive benefits including medical insurance and 401K.

Qualifications

• Minimum 1 year of administrative experience; payroll processing experience is a plus.
• Accurate and meticulous in data entry.
• Strong verbal and written communication skills.

Responsibilities

• Collect, compile, and enter payroll data.
• Manage and maintain payroll records.
• Coordinate new hires with HR.
• Audit timekeeping records to ensure compliance.
• Assist with payroll related projects including year-end preparations.

Skills

Excellent organizational skills

Strong analytical skills

Proficiency in Microsoft Office

Strong communication skills

Job description

About MGE

MGE Underground is a growing utility infrastructure contractor serving utility companies from our Paso Robles headquarters and regional hubs throughout California. Our mission is to support our clients’ expanding utility and infrastructure requirements by positioning MGE as the leading provider of innovative construction solutions at the best value. Core Values: Safety | Continuous Development | Respect | Integrity | Performance | Trust | Fun

How You Can Make an Impact

The Payroll Assistant will help and assist with the timely processing of weekly payrolls for multiple entities. This role involves entering, maintaining, and processing information in the payroll system; information may include employees' hourly rates, salaries, commissions, or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.

• Collect, compile, and enter payroll data.
• Manage and maintain payroll records.
• Coordinate new hires with HR.
• Audit timekeeping records to ensure compliance.
• Assist with payroll related projects including year‑end preparations, documentation, employee tax issues and annual audits, preparing reports by compiling summaries of earnings, taxes and deductions.
• Ensure proper processing of payroll deductions for taxes, benefits, adjustments, and other deductions.
• Assist with issuing, reissuing of physical or replacement checks or direct deposits due to payroll errors, adjustments, final pay, etc.
• Process and manage inquiries and requests related to preparation and distribution of payroll.
• Help ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Assist Payroll, Benefits & Insurance Manager with audits by providing records and documentation to auditors as needed.
• Assist with addressing and resolving employee complaints relating to payroll, timekeeping, etc. in a timely manner.
• Prepare reports to relevant departments about payroll and expense as requested.
• Work with company database programs to process payroll and verify information.
• Perform other job‑related duties as assigned.

What You Bring to the Table

• Excellent organizational skills and attention to detail.
• Strong analytical and problem‑solving skills.
• Strong communication skills, both written and verbal.
• Accurate and meticulous in data entry.
• Proficiency in Microsoft Office and Excel.
• Strong verbal and written communication skills.

Your Prior Experience

• Minimum 1 year of administrative experience; payroll processing experience is a plus.

Our Competitive Package

Pay: $24 – $28 per hour.

This pay range is our competitive compensation at the time of this job posting. Your pay will be determined based on experience, education, skills, and applicable knowledge.

Above and Beyond Benefits

• Medical, dental, vision, and life insurance.
• 401K.
• Vacation accrual for all non‑exempt employees in addition to ten paid company holidays.
• Multiple monitors, standing desks, and other ergonomic equipment to match your work style.
• Monthly birthday celebrations, team lunches, company‑wide employee recognition events, and other employee engagement opportunities.
• Employer‑sponsored learning/career development opportunities and conferences/seminars.
• Employee Assistance Program: no‑cost counseling, legal consultation, financial consultation, ID recovery, emotional well‑being resources, dependent care resources, and crisis consultation.

Additional Information

Job Type: Full‑Time, On‑Site.

Affirmative Action/EEO

MGE Underground is an equal opportunity employer and does not discriminate based on any protected characteristics.

Pre‑Employment and Physical Requirements

Successful applicants must pass a drug screen and background check before beginning employment.

This role may require sitting at a desk working on a computer for a prolonged period of time. Applicants must be able to lift 15 pounds at a time.

Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

Other Duties

Your duties and responsibilities may change at any time, with or without notice, based on the company’s needs.