Payroll Assistant

MGE Underground, Inc.; Paso Robles (CA); On-site; USD 33,062 - 38,572; Full time

Benefits offered by this job

Medical, dental, vision, and life insurance

401(k)

Vacation accrual and paid holidays

Ergonomic equipment

Employee recognition events

Learning and career development opportunities

Employer-sponsored Employee Assistance Program

Job summary

MGE Underground, Inc. is looking for a Payroll Assistant to assist in the timely processing of weekly payrolls for multiple entities. Key responsibilities include entering and maintaining information in the payroll system and ensuring compliance with laws.

The ideal candidate will have strong organizational skills, analytical ability, and be proficient in Microsoft Excel. This full-time role offers a pay rate between $24 and $28 per hour, based on experience.

Qualifications

• Minimum 1 year of administrative experience; payroll processing experience is a plus.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.

Responsibilities

• Collect, compile, and enter payroll data.
• Manage and maintain payroll records.
• Assist with handling payroll-related projects.
• Ensure proper processing of payroll deductions.
• Help ensure compliance with payroll laws.

Skills

Organizational skills

Analytical skills

Problem-solving skills

Communication skills

Data entry accuracy

Proficient in Microsoft Office

Proficient in Excel

Job description

Payroll Assistant

The Payroll Assistant will help and assist with the timely processing of weekly payrolls for multiple entities. This role involves entering, maintaining, and processing information in the payroll system; information may include employees' hourly rates, salaries, commissions, or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.

Responsibilities

• Collect, compile, and enter payroll data.
• Manage and maintain payroll records.
• New Hire coordination with HR.
• Audit timekeeping records to ensure compliance.
• Assist with handling payroll‑related projects including year‑end preparations, documentation, employee tax issues, and annual audits, preparing reports by compiling summaries of earnings, taxes, and deductions.
• Ensure proper processing of payroll deductions for taxes, benefits, adjustments, and other deductions.
• Assist with issuing, or reissuing, physical or replacement checks or direct deposits due to payroll errors, adjustments, final pay, etc.
• Process and manage inquiries and requests related to preparation and distribution of payroll.
• Help ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Assist Payroll, Benefits & Insurance Manager with audits by providing records and documentation to auditors as needed.
• Assist with addressing and resolving employee complaints regarding payroll, timekeeping, etc. in a timely manner.
• Prepare reports to relevant departments about payroll and expense as requested.
• Work with company database programs to process payroll and verify information.
• Perform other job‑related duties as assigned.

Qualifications

• Excellent organizational skills and attention to detail.
• Strong analytical and problem‑solving skills.
• Strong communication skills, both written and verbal.
• Accurate and meticulous in data entry.
• Must be proficient in Microsoft Office and Excel.
• Strong verbal and written communication skills.

Experience

• Minimum 1 year of administrative experience; payroll processing experience is a plus.

Compensation

Pay: $24 - $28 per hour. This pay range is the competitive compensation at the time of this posting and may be adjusted based on experience, education, skills, and applicable knowledge.

Benefits

• Medical, dental, vision, and life insurance.
• 401(k).
• Vacation accrual for all non‑exempt employees plus ten paid company holidays.
• Multiple monitors, standing desks, and other ergonomic equipment to match your work style.
• Monthly birthday celebrations, team lunches, company‑wide employee recognition events, and other employee engagement opportunities.
• Employer‑sponsored learning and career development opportunities and conferences/seminars.
• Employee Assistance Program: no‑cost counseling, legal consultation, financial consultation, ID recovery, emotional well‑being resources, dependent care resources, and crisis consultation.

Employment Details

Job Type: Full‑Time, On‑Site.

Equal Opportunity Employer

MGE Underground is an equal opportunity employer and does not discriminate based on any protected characteristics.

Pre‑Employment and Physical Requirements

Successful applicants must pass a drug screen and background check before beginning employment. This role may require sitting at a desk working on a computer for a prolonged period of time and lifting up to 15 pounds at a time. Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

Additional Duties

Your duties and responsibilities may change at any time, with or without notice, based on the company’s needs.